Project Manager

Visux Sp. z o.o.; United States; Remote; USD 65,000 - 98,000; Full time

Job summary

Visux is seeking a Project Manager to keep multiple branding and website projects moving from kickoff to launch. You will work with clients across Poland, Europe and the US, coordinating designers and developers while monitoring timelines and budgets.

The role emphasizes autonomy, clear communication, and effective use of ClickUp and related tools. You will operate in English daily, participate in meetings, and help manage scope and client expectations.

Qualifications

• You've worked in an agency, studio or software house before.
• You know what it's like to have several projects going on at once and keep all of them moving.
• We're more interested in the pace and kind of work you're used to.

Responsibilities

• Keep projects moving: manage timelines and hour budgets.
• Maintain close client relationships and ensure designers and developers have what they need.
• Keep internal records, communicate changes, and ensure scope alignment.
• Use ClickUp to track tasks, estimates, deadlines and revisions.
• Coordinate with Delivery Manager on larger-impact decisions.
• Update clients in Polish and English with clear summaries.

Skills

Autonomy

English fluency

Budget management

Communication

Project coordination

Problem solving

Tools

ClickUp

Float

Figma

FigJam

Slack

Google Meet

Webflow

Framer

Astro

Ploy

Google Drive

Docs

Sheets

Fireflies

Job description

We're looking for a Project Manager who enjoys keeping a lot of things moving at the same time.

You'll be running branding and website projects from kick-off all the way through to launch, working with clients across Poland, Europe and the US.

And by a lot, we mean a lot. Usually ten or more projects running in parallel, not just two or three.

English is part of our everyday work. It's not only what we use when talking to international clients. Our Slack conversations, documentation, meetings and most of our day-to-day communication happen in English too.

You'll be responsible for making sure projects move forward: keeping an eye on timelines and hour budgets, staying close to the client, and making sure designers and developers have what they need to do their work.

You won't be expected to make the design decisions. That's the Head of Design's responsibility. Pricing and contracts are handled by the Delivery Manager. Your role is to keep the project organised, moving and heading towards the finish line.

We're looking for someone interested in a long-term B2B collaboration. Services are delivered remotely, with participation in project meetings where the nature of the project requires it.

What we need

You've worked in an agency, studio or software house before. You know what it's like to have several projects going on at once and keep all of them moving. We're not particularly interested in how many years you've had on your CV. We're more interested in the pace and kind of work you're used to.

You use English comfortably every day. You'll be speaking and writing in English every day, so you need to feel comfortable doing both.

Autonomy. When something comes your way, you know how to ask the right questions, figure things out and come back with a solution. You don't need someone else to make every decision for you.

Precision. You pay attention to the details. Tasks are up to date in ClickUp, hours are logged, decisions are written down and everyone knows what's happening. When something changes the timeline or scope, you make sure people involved in the process know about it.

Budget awareness. You understand project budgets, keep an eye on the hours we're spending compared with the original estimate. If a project starts getting tight, you flag it early.

You stay calm when things get difficult. A client is unhappy. A deadline is slipping. A designer has too much on their plate. These are the moments when we need you to bring some clarity and keep things moving.

You're comfortable saying "no" when you need to. Sometimes the right answer is simply "no". Sometimes it's: "Yes, we can do that, but it will take more time and more hours."

You know your way around project management tools. We use ClickUp. If you've used something similar, that's completely fine. We just want you to be able to get comfortable with our setup quickly.

Nice to have and genuinely useful

You've worked on branding and web projects. Creative projects have their own rhythm, and the feedback process can be very different from what you might see in a typical software project.

You've used ClickUp, Float or a similar resource planning tool. If you've already had to think about people's capacity across multiple projects, you'll know exactly why this matters.

You've had some exposure to no-code/dev tools like Webflow, Framer or Astro. It helps if you have a sense of what's quick to do and what sounds quick but actually isn't.

You've worked in or around a design studio. You can have a conversation with a designer, understand how they work and give them enough space to do good work, without losing control of the project.

And, just as important: communication

You keep clients and the team informed. You write things down. You don't wait until a small issue becomes a big one before mentioning it.

For us, this isn't a nice extra. It's one of the most important parts of this collaboration.

You speak and write in both Polish and English.

What you'll be doing

You'll be responsible for keeping your projects moving and making sure everyone knows what is happening.

Managing projects in ClickUp: tasks, estimates, deadlines and any changes that come up along the way.

Keeping an eye on project hours and speaking up before the budget becomes a problem.

Keeping in touch with clients in both Polish and English. You'll be sharing updates, confirming decisions, sending change lists and sharing preview links.

Following up when you're waiting for feedback or a decision from the client. If something gets stuck, you don't just point it out, you suggest a practical way to get things moving again.

Making sure anything that goes to the client has been reviewed internally first.

Working with developers to get projects launched and properly handed over.

Noticing when a client asks for something that wasn't part of the original scope and raising it before it quietly turns into unpaid work.

Keeping a clear written record of what was agreed. After every client meeting, you'll share a short summary in the relevant channel.

Getting involved in our own internal projects too. We like trying new tools and new ways of working, and you'll have a real opportunity to influence how the studio works.

What you can decide yourself

You run your projects without checking in on every step. Within the agreed scope and deadline, you decide:

How you organise and schedule the work.

How you handle day-to-day communication with clients.

When meetings happen and how you keep clients updated.

Whether an internal deadline needs to move, as long as the client-facing deadline stays on track.

When a revision makes sense within the project's budget and the capacity we've already allocated.

You’ll work with the Delivery Manager when something has a bigger impact on the project, for example:

Changing a deadline that has already been communicated to the client,

Going more than 10% over the agreed hour budget,

Requests that fall outside the agreed scope,

Or needing additional people or hours.

Skillset

Tools you'll work with

ClickUp / Float

Figma / FigJam

Slack / Google Meet

Webflow / Framer / Astro / Ploy

Google Drive / Docs / Sheets

Fireflies

What we offer

Full ownership, with support to grow

Compensation for services provided. 48–60 PLN net per hour, depending on experience, based on full project availability.

Real room to make decisions. You're running your projects, not passing messages between people.

Interesting projects and clients. You'll work with ambitious companies from Poland, Europe and the US, from Y Combinator startups and leading US VC-backed companies to Polish publicly listed companies and global enterprises. You'll get to work on ambitious projects, meet smart people and stay close to what's happening in AI and emerging technology.

A team that's genuinely good to work with. We care about doing good work, but we also care about how we work together while doing it.

You'll work closely with the Delivery Manager, CEO, Head of Sales, and Head of Design.

Support for your growth. If there's a skill you want to develop, we'll support you in getting better at it.

Industry events and initiatives worth your time. We'd rather send you somewhere useful than make you collect certificates for the sake of it.

A network of people with different expertise. You'll have access to experts who work with Visux and can bring different perspectives and skills to the projects we work on.

A flexible way of working together. We're open to finding a setup that works well for both sides.

We’ve worked with founders from NYC to Amsterdam,

Singapore to Melbourne.

Travel and design have taken us far - and taught us to

5.0

They had the right design skills but also allowed for our team to play a large role in the process of ideation. They were willing to really understand the needs of the client.

5.0

The client was impressed with the modern and professional website built by visux.net. The team implemented the project with outstanding quality and created designs that aligned with the clients goals.

Janina Vinklere

5.0

Visux provided quick iterations based on users' feedback and communicated very well. They understood the project's needs and were able to translate them into deliverables that exceeded expectations.

Mosaic Markets / AntiCapital

5.0

Their responsiveness, world-class design skills, and ease of communication were impressive. Overall, their responsiveness, design prowess, and customer service were top-notch.

Brand24

5.0

Their team was well-organized, timely, responsive, professional, and easy to work with. They also ensure accessible communication through email, messaging apps, and virtual meetings.

GenHealth.ai

5.0

The service provider is highly proactive and ensures excellent project management and communication via Slack. Their prompt responsiveness, value for money, and goal-oriented approach are commendable.

5.0

Visux efforts were met with positive acclaim, meeting the client's expectations. They communicated frequently and promptly via Slack, ensuring an effective workflow. Their clear processes and precision were hallmarks of their work.

5.0

The team met the client’s expectations and delivered tasks on time. Moreover, their members were responsive and efficient. They also fully understood the client’s needs and offered creative solutions for issues they encountered.

Tiffany Brown

Reali Supply

5.0

The agency worked perfectlywith our team in order to execute the new design.Outcome was 50% better time on the app.

Alex Circei

5.0

It was smooth and easy. They streamlined seamless communication and management style. Overall, their customer service was the highlight of the engagement.

Henry Popiolek

5.0

Well-organized project management approach and the ability to communicate proactively. Visux's deliverables were a great fit for the client's brand guides and were pixel perfect.

Consent Stack

5.0

The client was highly satisfied with the results of the engagement; visux.net delivered on time and within budget. They also communicated effectively.

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