Project Manager

Ics; Tampa (FL); On-site; USD 85,000 - 120,000; Full time

Job summary

Integrated Cooling Solutions (ICS) is seeking a Project Manager to lead the administration, execution, and delivery of commercial HVAC projects. The role requires overseeing a broad portfolio, coordinating with clients, contractors, and internal teams to ensure successful project completion.

The ideal candidate will have 3+ years of project management experience in HVAC, construction, or related fields, with strong communication and budgeting skills and proficiency in Microsoft Office and CRM

Qualifications

• 3+ years of project management, HVAC, mechanical, or construction experience.
• Strong communication, collaboration, and customer service skills.
• Familiarity with commercial HVAC equipment preferred.
• Proficient in Microsoft Office and CRM software.

Responsibilities

• Manages small to mid-sized projects with guidance from senior management.
• Oversees 30–35 HVAC equipment projects concurrently with budgets from $1M to $3M.
• Co-ordinates with clients, contractors, and suppliers to ensure project success.
• Manages budgets, timelines, and resources to meet profitability and quality standards.
• Reports project status to stakeholders and suggests improvements.

Skills

Project management

HVAC

Construction

Budgeting

CRM software

Communication

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

CRM software

Job description

Integrated Cooling Solutions (ICS) delivers HVAC solutions backed by technical expertise and strong manufacturer partnerships. With eight offices across Florida, we help clients design and implement the best systems for their space—backed by hands‑on support and industry know‑how.

At ICS, people come first. We invest in our team’s growth and success, creating a place where your work matters and your career can take off. If you’re ready to be part of something dynamic and meaningful, we’re excited you’re here.

The Project Manager leads the administration, execution, and delivery of commercial heating and cooling equipment projects, ensuring exceptional customer outcomes. The ideal candidate is a resourceful problem‑solver who can oversee a large portfolio of projects, think beyond day‑to‑day tasks, and collaborate effectively with internal teams, contractors, and customers.

PM I

• Minimum of 3 years of project management, HVAC, mechanical, or construction‑related experience
• Small‑mid sized projects

PM II

• Minimum 5 years of project management, HVAC, mechanical, or construction‑related experience
• Mid to large sized projects, more complexity and higher‑value projects
• Leadership & mentor responsibilities
• Greater autonomy

Job responsibilities include (but are not limited to) the following:

• Manages small to mid‑sized projects with guidance and support from senior management.
• Manages 30–35 HVAC equipment projects concurrently with varying scope and dollar value, typically ranging from $1M to $3M
• Oversees project execution from initiation to completion
• Coordinates with clients, contractors, and suppliers to ensure project success
• Manages project budgets, timelines, and resources, ensuring compliance with company policies and quality standards
• Reports project status to stakeholders and recommends improvements
• Applies an understanding of HVAC equipment, mechanical systems, and construction workflows to anticipate challenges and develop effective solutions
• Maintains consistent communication with internal and external teams
• Builds strong, professional relationships that support customer satisfaction and repeat business
• Enters equipment orders, issues purchase orders, and ensures compliance with internal procurement processes
• Reviews and approves vendor invoices; issues customer invoices; reconciles project financials to maintain profitability
• Compares estimated ship dates with contractor schedules and adjusts plans to maintain alignment
• Generates service work orders for equipment start‑ups and service visits
• Participates in company‑provided training and stays current on industry best practices
• Supports a collaborative, high‑performance team culture

Education & Experience Requirements

• Bachelor’s degree or minimum of 3 years of project management, HVAC, mechanical, or construction‑related experience
• Familiarity with commercial HVAC equipment strongly preferred
• Proficient in Microsoft and ability to adapt to CRM software
• Strong communication, collaboration, and customer service skills
• Financial literacy and comfort working with budgets, cost tracking, and project accounting
• Ability to work in a typical office environment with occasional job site visits
• Opportunities for advancement

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.