Project Manager

ADP, Inc.; Sebastopol (CA); On-site; USD 110,000 - 130,000; Full time

Job summary

Earthtone Construction Inc. is seeking a Project Manager in Sebastopol, CA to lead complex construction projects from pre-construction through closeout. You will manage budgets, schedules, risk, and client relations to deliver high-quality outcomes.

With a Bachelor's in Construction Management or Engineering and at least six years of relevant experience, you will coordinate with designers, engineers, and subcontractors while ensuring safety and regulatory compliance.

Qualifications

• Comprehensive knowledge of standard construction means and methods from site work to finish.
• Bachelor's Degree in Construction Management or Engineering (civil or mechanical) preferred.
• Six (6) years related experience, and/or equivalent combination of education, training, and experience.

Responsibilities

• Provide leadership to establish and maintain effective relationships between owner/client, subcontractors, vendors, designers, engineers, and Earthtone Construction employees.
• Proactively provide context, oversight, and direction throughout all phases of the construction project and ensure communication across teams.
• Identify problems during all stages and weigh input to provide clear practical solutions.
• Independently examine drawings/specifications for deficiencies and suggest practical alternatives.
• Develop project budgets with estimator and present detailed notes showing workups and assumptions.
• Coordinate and chair pre-construction meetings per standard process.
• Lead milestone construction walks (framing, electrical, close-in, etc.).
• Manage project information: budgets, plans, changes, RFI/RFPs, submittals, samples.
• Establish and maintain a detailed project schedule using Microsoft Project.
• Collaborate with Project Superintendent on safety, QA/QC, temporary utilities, and field logistics.
• Ensure compliance with Cal-OSHA/OSHA and Earthtone safety programs.
• Oversee permits/licenses and coordinate with agencies for requirements.
• Prepare monthly project billing and report weekly status to Senior Management.
• Supervise Project Engineer and oversee construction labor and subcontractors.

Skills

Project management

Leadership

Communication

Plan reading

Quantity takeoffs

Driver's license

Education

Bachelor's Degree in Construction Management or Engineering (civil or mechanical)

Tools

Premier Construction Software

Bluebeam Revu

Dropbox

Microsoft Office (Word, Excel, Project, Outlook)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Project Manager

Full Time Clerical Sebastopol, CA, US

Salary Range: $110,000.00 To $130,000.00 Annually

Position Title: Project Manager

Department: Operations

Reports To: COO /Senior Project Manager
Prepared By: Earthtone Construction Inc

About us:Earthtone Construction is in the business of helping people build a better future. This begins when we create an environment in which employees can grow and invest in themselves and others. This paves the way for the company to produce high quality products for our customers; because when we work with passion in our craft and are mindful of our actions, we create a sustainable future for ourselves and the company.

We are offering the opportunity to gain experience your professional portfolio with us as a Project Manager. This is a full-time, Exempt position with our team in Sebastopol! You have made it this far, continue reading and grow your passion in your craft, become invested in the people that make Earthtone a wonderful place to be employed and expand your skills.

Summary: We believe that Building a Better Future for clients, employees, trade partners, and each other starts with exceptional leadership and management. As a Project Manager at Earthtone Construction, it is your leadership that will inspire and guide your team, and will fulfill our clients dreams and aspirations, and it will be your leadership that will keep our people safe, motivated, and always learning. Our Project Managers are Mindful, Invested, Sustainable and Passionate in their approach to each project, whether a home, a multi-unit development, a simple addition, or a public building. Each will be managed with the same care and consideration and always embodying our core values. The Project Manager at Earthtone will be responsible for one or more projects and will have a dedicated team with whom they will work closely to deliver projects following a detailed and methodical process. Managing risk, budget, people, and process to achieve these goals is the skill that you will be asked to bring to bear at Earthtone.

Duties and Responsibilities:(include but are not limited to the following):

• Provide leadership to establish and maintain the effective and harmonious working relationship between owner/client, subcontractors, vendors, designers, engineers, and Earthtone Construction employees including carpenters, laborers, etc. Promote and maintain ECI core values, positive projectmorale, and provide support, as necessary.
• Proactively provide context, oversight, and direction throughout all phases of the construction project. Ensure relevant information is being communicated to all levels of the project team (onsite and offsite), and continually check for understanding and commitment.
• Identify problems throughout all stages of construction/ pre-construction. Utilize your experience and knowledge as well as engage project team members and outside consultants as appropriate to weigh professional input and provide a clear and concise possible solution.
• Independently and collaboratively examine the contract drawings, specifications, and addenda for design deficiencies, impractical details, and possible code violations. Collaborate with the design team to solve any deficiencies by providing practical solutions and alternatives.
• Independently or in collaboration with the estimator, complete project estimates and/or establish a project budget using ECI standard processes and procedures. Incorporate all tasks required to successfully complete the construction project including but not limited to general conditions, equipment costs, subcontractor costs, material costs, and labor costs. The project budget must include clear and concise detailed notes for presentation to the client, and additional detailed notes as necessary showing the work up of numbers, assumptions, allowances, etc.
• Coordinate and chair the pre-construction job meeting per ECI standard process and procedures.
• Identify, schedule and lead "milestone" construction job walks (framing, electrical, close-in, etc.)
• Manage, track, and ensure accuracy of all project information including budgets, plans and changes (SK's), change orders, RFI's, RFP's, submittals, and samples per ECI standard processes and procedures.
• Maintain project binders and electronic files per ECI standard processes and procedures.
• Independently establish a detailed project schedule using Microsoft Project software. Schedule must establish all necessary tasks, links, predecessors, and milestones to successfully complete the construction project. The project schedule must evaluate resource allocation, product lead times, specialty shop drawings, the complete submittal process, subcontractor, and self-performed work schedules, etc.
• Collaborate directly with the Project Superintendent to develop and maintain the construction program including quality control procedures, safety and security practices, field office location and layout, temporary utilities, staging areas, equipment, and manpower, etc.
• Ensure compliance with all Cal-OSHA/OSHA regulations and implementation of all Earthtone Construction safety programs including weekly safety meetings, ongoing periodic employee and vendor training, accident reporting, safety infraction documentation, and record keeping.
• Oversee the procurement of all permits and/or licenses necessary to complete the construction project. Independently collaborate with state and local agencies to define requirements and communicate with the project team to ensure those requirements are met. Deliver permit documents to the Project Superintendent in a timely manner.
• Review and code all applicable employee timecards, project invoices, receipts, and tags in a timely manner. Ensure coding and costs correspond to the project budget, contracts, and subcontracts.
• Prepare monthly project billing in accordance with ECI's standard processes and procedures.
• Independently manage, track, and report current and projected project financial health and profitability.
• Report weekly to Senior Management to clearly provide a project status update, resource needs, etc.
• Chair and minute weekly construction meetings with owners, owner's representative and/or architect, and other members of the design and construction team as you establish. Issue detailed minutes and action items within 48 hours of the meeting’s end.
• Maintain good relations and communications with all involved in the project including neighbors and the public.
• Other duties as assigned.

Supervisory Responsibilities:

• Directly supervise, task, and review Project Engineer's work on specific projects.
• Responsible for the overall direction, supervision, coordination, and evaluation of all construction labor and subcontractors.
• Carry out supervisory responsibilities in accordance with Earthtone Construction policies and applicable laws and regulations.

Education and/or Experience:

• Comprehensive knowledge of standard construction means and methods from site work to finish.
• Bachelor's Degree in Construction Management or Engineering (civil or mechanical) preferred.
• Six (6) years related experience, and/or equivalent combination of education, training, and experience.

Other Desired Skills and Abilities:

• Strong project management and organizational skills with the ability to manage multiple projects at one time.
• Strong leadership and interpersonal skills towork effectively with all levels within the organization.
• Ability to plan, supervise, and exercise effective leadership of the project team.
• Strong verbal and written communication skills with demonstrated ability to communicate professionally at all levels.
• Fluency in reading Civil, Structural and Architectural plans.
• Fluency in quantity take offs from plans.
• An energetic, forward-thinking, and creative individual with high standards and an appropriate professional image.
• Ability to identify problems and issues to develop and evaluate options to implement solutions.
• Ability to apply common sense and to deal with problems involving several fixed variables.
• Effectively execute plans and programs that achieve established organizational goals and objectives.
• Computer literacy and proficiency in industry software including but not limited to: Premier Construction Software, Bluebeam Revu, Dropbox, Microsoft Office Word, Excel, Project, and Outlook.
• Other training and/or certifications desired: OSHA 30, First Aid/CPR.
• Must have a valid Driver's License

Physical Demands