Project Manager

HireTalent; New York (NY); Hybrid; USD 80,000 - 100,000; Full time

Job summary

A dynamic project management agency is seeking an experienced Integrated Project Manager to manage complex projects that span experiential activations, events, and creative content development. The role involves collaborating across teams to ensure projects are completed on time and within budget. Candidates should have over 5 years of experience in project management and be exceptionally organized. This is a pivotal role for someone who thrives in fast-paced environments.

Qualifications

• 5+ years of experience in project management within an in-house agency, creative studio, or brand experience team.
• Skilled at managing integrated projects across creative, content, events, and experiential disciplines.
• Exceptionally organized and detail-oriented, able to manage multiple priorities under tight timelines.

Responsibilities

• Manage complex, cross-functional projects spanning events and creative content development.
• Own day-to-day project workflow including timelines and approvals.
• Facilitate communication across all project contributors and departments.

Skills

Project management

Cross-functional collaboration

Creative process management

Risk anticipation and problem-solving

Communication skills

Tools

Asana

Airtable

Job description

Job Title: Integrated Project Manager – Creative & Events
Location: San Francisco, CA or New York, New York
Duration: 12 months on W2

Summary:

• We’re looking for an experienced and proactive Integrated Project Manager.
• This role is responsible for managing complex, cross-functional projects that span experiential activations, events, and creative content development.
• You’ll serve as the operational lead across timelines, teams, and deliverables—ensuring seamless collaboration between creative, production, content, experiential teams and internal clients and business partners.
• This is a pivotal role for someone who thrives on keeping projects moving, solving problems before they happen, and building clarity across disciplines.
• From immersive experiences and internal events to digital campaigns and branded content, you’ll help bring creative ideas to life—on time, on brief, and on budget.

Project Management

• Own day-to-day project workflow for both creative and events—building timelines, managing dependencies, and facilitating approvals.
• Lead cross-functional collaboration across design, copy, content, production, and event teams.
• Run internal reviews, track deliverables, and ensure milestones are met at every stage of development.

Creative & Content Execution

• Oversee production timelines for creative assets, including branding, environmental design, video, motion, and social content.
• Manage the creative process from concept through delivery, ensuring all assets are aligned to brief and timeline.
• Act as liaison between creative teams and internal stakeholders to maintain clarity and momentum.

Experiential & Event Support

• Manage the project lifecycle for internal and external experiences—activations, summits and conferences, installations, and events.
• Collaborate with producers to ensure creative deliverables are integrated into fabrication and logistics workflows.
• Support pre-production, run-of-show development, and wrap documentation for key moments.

Cross-Functional Coordination

• Facilitate clear communication across all project contributors and departments.
• Translate strategic and creative briefs into actionable plans with clear owners and deadlines.
• Anticipate risks, solve problems proactively, and keep stakeholders informed of progress and changes.

Budget & Resource Management

• Track scopes and timelines against allocated hours, budgets, and team bandwidth.
• Support project resourcing, flag constraints, and recommend adjustments when needed.
• Help maintain internal project documentation, calendars, and reporting tools.
• Help to onboard agency and vendor support as needed, managing invoices and budgets.

Who You Are

• 5+ years of experience in project management within an in-house agency, creative studio, or brand experience team
• Skilled at managing integrated projects across creative, content, events, and experiential disciplines
• Exceptionally organized and detail-oriented, with the ability to manage multiple priorities under tight timelines
• A clear communicator who builds trust, navigates ambiguity, and keeps everyone on the same page
• Experience with event and meeting logistics, vendor management, and live production
• Fluent in tools like Asana, Airtable, and similar PM platforms

Nice to Have

• Familiarity with creative workflows and file types (Adobe Creative Suite, Airtable, Figma, Miro, etc.)
• Background in supporting internal comms, leadership events, or employee experience initiatives
• Comfort with fast-paced environments and creative teams that move quickly