Project Manager

Office Resources, Inc. (ORI); Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Office Resources, Inc. (ORI) in Nashville seeks a detail-oriented Project Manager to oversee client projects from planning through closeout and invoicing. The role is data-driven and requires advanced Excel skills to manage budgets, labor analysis, scheduling, and reporting.

You will coordinate timelines, maintain documentation, and ensure client satisfaction through organized execution. Strong communication, leadership, and the ability to handle a high workload are essential.

Qualifications

• Advanced proficiency in Microsoft Office, especially Excel, for budgets and reporting.
• Experience with budgeting, forecasting, and data analysis in Excel.
• Ability to manage multiple tasks with attention to detail and timeliness.
• Strong communication and client-facing coordination skills.

Responsibilities

• Evaluate scope and develop labor quotes using Excel-based tools.
• Prepare and maintain labor quotes from bid to completion.
• Complete labor analysis worksheets and financial tracking documents.
• Set up and organize orders prior to placement.
• Coordinate with design, sales, and project teams to ensure specs.
• Manage schedules and track deadlines in internal systems.
• Attend meetings and document key updates.
• Lead installation schedules and coordinate with customers and contractors.
• Track projects with Excel dashboards and report progress.
• Close out projects with client sign-off and final invoicing.

Skills

Advanced Excel

Budgeting

Forecasting

Data analysis

Project coordination

Scheduling

Client satisfaction

Communication

Education

High School Diploma

Tools

Excel

Job description

The Project Manager serves as the central point of contact for all assigned projects, overseeing every phase from initial planning through final closeout and invoicing. This role is highly data-driven and requires advanced proficiency in Microsoft Office—particularly Excel—to manage project budgets, labor analysis, scheduling, and reporting with accuracy and efficiency.

The Project Manager is responsible for coordinating timelines, tracking financial performance, maintaining detailed project documentation, and ensuring exceptional client satisfaction through organized, data-informed execution.

Key Responsibilities

• Evaluate project scope and develop detailed, accurate labor quotes using Excel-based tools and templates
• Prepare and maintain all labor quote documentation, ensuring consistency from bid through project completion
• Complete Solomon Coyle labor analysis worksheets and other Excel-based financial tracking documents for all bid projects
• Set up and organize orders prior to placement (MTT, reservations, color coding, and tracking systems)
• Partner with design, sales, and project coordination teams to ensure complete and accurate specifications
• Manage order schedules, deadlines, and status tracking within internal systems and Excel reports
• Attend construction and move meetings; document and distribute key updates and action items
• Develop and manage installation schedules, coordinating across customers, operations, and contractors
• Track multiple projects simultaneously using Excel to monitor timelines, costs, and budget performance
• Maintain detailed project tracking spreadsheets to ensure alignment with budget goals and deadlines
• Organize and lead pre-install meetings, ensuring all documentation (drawings, worksheets, timelines) is complete and accurate
• Conduct site visits to confirm readiness and proactively address potential issues
• Perform project walk-throughs to identify punch list items and manage reorders
• Lead final client walk-throughs, ensuring completion, sign-off, and timely project closeout
• Identify and communicate additional billing opportunities, including scope changes and storage
• Continuously track and report progress against budget using Excel dashboards and analysis tools

Position Requirements

• Advanced proficiency in Microsoft Office, with a strong emphasis on Excel (required)
• Ability to create and manage spreadsheets, formulas, and data tracking systems
• Experience with budgeting, forecasting, and data analysis in Excel strongly preferred
• Ability to prioritize and manage a high volume of emails while maintaining organization, accuracy, and responsiveness
• Demonstrated professionalism in email communication, including clear, concise messaging and timely response times to internal teams, clients, and vendors
• Valid Driver’s license
• High School Diploma
• Strong leadership and team coordination skills
• Ability to work overtime and weekends as needed
• Excellent customer service and communication skills
• Ability to work both independently and collaboratively
• Exceptional attention to detail, especially in data entry and reporting
• Willingness to travel as required

Physical Demands

• Extended periods of standing and walking
• Manager
• Design

We are an Equal Opportunity/Affirmative Action Employer

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, disability, and national origin.