Project Manager

Invisible Dynamics; Los Angeles (CA); Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Unlimited PTO

Job summary

Invisible Dynamics is seeking a Project Manager to oversee projects from inception to completion, coordinating with creative, strategic, and client service teams. You will ensure on-time delivery, clear communication, and strong client satisfaction in a fast-paced, creative environment.

The role requires a detail-oriented problem-solver who can bridge creativity with business priorities, manage resources, and drive continuous improvement across projects.

Qualifications

• 5+ years of project management experience in creative/brand environments.
• Strong ability to organize, prioritize, and manage multiple initiatives.
• Excellent communication, coordination, and stakeholder management skills.

Responsibilities

• Own planning, scheduling and execution of all projects to align with client and agency goals.
• Serve as the primary point of contact for project updates across creative, strategy and client service teams.
• Oversee project kick-offs to define scope, deliverables and expectations; monitor progress and risks.
• Utilize PM tools and best practices to streamline workflows and maintain clear communication.
• Represent the agency in client meetings and industry events to build relationships.
• Celebrate milestones to reinforce a culture of excellence and client satisfaction.

Skills

Project management

Organizational skills

Cross-functional collaboration

Client relationship

Job description

About Invisible Dynamics

Invisible Dynamics (ID), founded in 2023, is a next-generation brand transformation consultancy combining the rigor of management consulting, the storytelling power of a creative studio, the technical expertise of a digital product agency, and the executional precision of a production house. Headquartered in a 10,000 sq. ft. LA studio, ID operates across LA, NYC, London, and Vancouver with an 80+ person team.

Our Core Values

• How you do anything is how you do everything.
• We combine commerce, culture and creativity.
• Communication is the key to collaboration.
• Rome took time.
• Co-founders mindset
• Smiling is contagious.

Purpose

The Project Manager is the primary contact for managing Invisible Dynamics projects from inception to completion, working closely with creative and strategic teams to bring ideas to life. This role requires a detail-oriented problem-solver with a talent for keeping projects on track, fostering collaboration, and aligning everyone around shared goals. The Project Manager must have strong skills in strategic coordination, clear communication, and the ability to bridge creativity with business priorities to achieve both client and agency objectives.

Essential Skills

You are a natural organizer with strong project management skills who thrives in a fast-paced environment. You have experience working in creative industries like fashion, wellness, and retail, and are comfortable adapting to new challenges and keeping teams focused on delivering high-quality work. You can juggle multiple projects, anticipate roadblocks, and maintain strong client relationships by providing transparency and ensuring projects stay aligned with client goals.

Responsibilities

Project Management

• Own the planning, scheduling, and execution of all assigned projects, ensuring alignment with client and agency objectives.
• Act as the primary point of contact for project updates, coordinating across creative, strategic, and client service teams to maintain a seamless workflow.
• Oversee project kick-offs to set scope, deliverables, and expectations, tracking progress, identifying potential risks, and ensuring deadlines are met.
• Utilize project management tools and best practices to streamline workflows, manage team bandwidth, and maintain clear communication with all stakeholders.
• Represent the agency in project meetings and networking events to build strong client and industry relationships.
• Celebrate project milestones and successes to reinforce a culture of excellence and client satisfaction.

Team Development

• Support the onboarding and integration of new team members, ensuring they are aligned with ID's workflows and project tools.
• Promote continuous learning and professional growth by providing access to industry trends and development resources.
• Manage resource allocation, balancing team workloads across projects to optimize efficiency and meet objectives.
• Foster a collaborative environment, encouraging feedback, and keeping the team engaged and motivated.
• Partner with HR and leadership to identify and onboard talent as needed, including both full-time and freelance options.

Client Engagement

• Work with the leadership team to enhance client relationships, develop engagement models, and drive business growth.
• Articulate ID's service offerings and capabilities to clients, supporting new business development and retention efforts.
• Contribute to business development by helping craft proposals, preparing presentations, and participating in client pitches.
• Identify opportunities to expand services with existing clients, collaborating with leadership to negotiate scope agreements.

Process Efficiency

• Collaborate across teams to streamline processes, align on project goals, timelines, and budgets, and ensure efficient delivery.
• Conduct end-of-project evaluations, gathering feedback to refine processes, and increase project efficiency.
• Use data insights to assess project performance, optimize strategies, and drive continuous improvement aligned with KPIs.

Logistical Requirements

The Project Manager will be based out of either our New York or Los Angeles office with a commitment to in-person collaboration Monday through Thursday and the option to work from home on Fridays. The salary range for this role is $100,000-$120,000 annually with medical, dental, vision, life insurance and unlimited PTO. Travel within the US and internationally may be required. Some flexibility for extended hours, including evenings and weekends, is expected when required to meet client deadlines.

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