Project Manager

Aquila; Lexington (MA); Hybrid; USD 110,000 - 140,000; Full time

Benefits offered by this job

PTO 15 days + 10 holidays + 4 floating

Tuition & Training Reimbursement up to

401K with company match

Cell phone & Internet reimbursement up

BYOD program

80% onsite hybrid work arrangement

Job summary

Aquila Technology is seeking a Project Manager to join our team in support of a premier defense research organization. The role spans space management, data collection support, fielding execution, and facilities support, requiring coordination across multiple environments and travel for field deployments.

The candidate will oversee CAREN-related operations, coordinate logistics, and interface with researchers, managers, and vendors to ensure timely, compliant project delivery.

Qualifications

• Experience executing data collections in a lab or field setting.
• Program/Project Management or analysis.
• Experience supporting field deployments, including coordination with external parties and travel.
• Exceptional organizational and communication skills.
• Experience maintaining equipment with complex hardware/software systems.
• At least five years of experience operating a CAREN System.

Responsibilities

• Maintain and operate CAREN and related equipment and systems.
• Ensure spaces remain compliant with safety standards and ready for daily operations.
• Coordinate equipment maintenance and train staff on proper use.
• Interface with principal investigators, program managers, and vendors to support operations.
• Support experimental design and data collection procedures; ensure data is organized and ready for hand-off.
• Plan field data collections, including logistics and equipment staging; travel as needed.
• Assist with facilities changes, renovations, and space planning to meet project needs.

Skills

Org operations management

Lab/field data collection

Field deployments coordination

Multitasking / prioritization

Excellent communication

CAREN system operation

Equipment maintenance

Tools

CAREN system

Vicon motion capture

Delsys EMG

IMU systems (Delsys/Xsens)

Cosmed metabolic cost

Job description

Project Manager

Clearance Level:

Must be able to obtain an Active Secret Clearance to be considered due to the nature of the work. – Must be US Citizen

Location:

Must be within 100 miles of Lexington, MA – This position is Hybrid, with a minimum of 80% onsite presence required. Candidates may be asked to come onsite 5 days a week to support the mission as needed.

At Aquila Technology, you will see our team’s passion every day, whether we are building a robust, policy-compliant IT system or stress-testing a system to identify gaps and security vulnerabilities. To own the advantage, we ensure our team owns results and gets the work done right the first time by deploying smart, purposeful solutions that work. Aquila is the right people with the right skills driving the right outcomes. We call this the Aquila Advantage.

About the Role:

Aquila Technology is seeking a Project Managerto join its team in support of one of the nation’s premier defense research organizations. The team is in search of a thorough, detail-oriented individual, with exceptional organizational skills to manage our organizations spaces and support in organizational and field-based data collection efforts. This position spans organizational space management, hands-on experimental support, fielding execution, and group operations/facilities support. A successful candidate will be comfortable working across multiple environments and will be equally proficient coordinating logistics for an in-house data collection as they are traveling to support a field deployment.

Organizations Space Management

• Maintain and operate the Computer-Assisted Rehabilitation Environment (CAREN) system and other MIT LL STRIVE Center equipment including motion capture (Vicon), EMG (Delsys), IMU (Delsys, Xsens), metabolic cost (Cosmed), and projection (Scalable) systems
• Maintain oversight of laboratory spaces owned and managed by Group 24
• Ensure all spaces remain compliant with EHS safety standards, are well organized, and are ready for daily operations and organizational tours
• Maintain equipment inventories, coordinate preventative maintenance, and train staff on the proper use of organizations equipment and systems
• Interface with research principal investigators, program managers, technical staff, and equipment manufacturers/vendors as needed to support organizations operations

Organizations Data Collection Support

• Support experimental design and provide input on hardware system selection, integration, and testing
• Execute organizational data collections with high accuracy, adhering to project timelines and technical specifications
• Perform initial data processing, ensuring collected data is present, organized, and cleaned for hand-off to the broader project team
• Standardize and streamline data collection procedures to minimize setup errors and improve overall data quality

Must Have minimum of 5 years of experience with the following skills/technologies:

• Experience executing data collections in a laboratory or field setting
• Program/Project Management OR Analysis
• Experience supporting field deployments, including coordination with external parties and travel
• Organization Support Functions
• Maintain equipment with complex hardware/software systems (i.e. CAREN)
• Operating a CAREN system

Nice to Have

• Managing facility security and safety protocols
• Organizational management (human subjects research)
• Experience integrating measurement hardware into existing testing environments

Fielding Support & Execution

• Support planning for field data collections, including logistics, scheduling, and equipment staging
• Interface with external parties and collaborators to coordinate fielding activities
• Execute field data collections, including travel to field sites as required to support successful data capture and system testing

Team Operations & Facilities Support

• Support the teams facilities changes and organizational space renovations, including planning, coordination, and execution
• Assist with resource allocation and timeline management for facilities-related projects to ensure deliverables are completed on time and within budget
• Provide general operational support to the team/division as needed

Required Skills:

• Previous experience managing or supporting org operations, including equipment maintenance, inventory tracking, and safety/compliance oversight
• Demonstrated experience executing data collections in a org or field setting, including experimental setup, hardware integration, and initial data processing
• Experience supporting field deployments, including coordination with external parties and travel to field sites
• Ability to manage multiple concurrent priorities across lab operations, data collection, and facilities support
• Exceptional organizational and communication skills
• Ability to maintain equipment involving complex hardware/software systems
• At least five years of experience operating a CAREN System

Preferred Skills:

• Experience integrating measurement hardware (e.g., motion capture, EMG, IMU, physiological monitoring systems) into existing testing environments
• Familiarity with EHS safety standards and lab compliance requirements
• Prior experience coordinating facilities projects or lab space renovations
• Existing relationships with relevant equipment vendors and manufacturers
• Demonstrated track record of org management in a human-subjects research environment

Benefits and Perks:

Aquila team members experience the opportunity to be part of a fast-paced, customer-focused, and technically innovative work environment. Aquila strives to deliver the best of the best in technical services to our customers. Candidates that possess a love for technical challenges, a desire to constantly learn, and the desire to establish themselves as critical players within a team will enjoy calling Aquila Technology home.

Our Perks Include:

PTO – 15 days (vacation/sick) 10 paid holidays – 6 standard (New Year’s, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas) – 4 floating holidays prorated based on your day of hire:

• 1.5 paid days, or 12 hours, for approved volunteer work
• 1 week of paid maternity/paternity LOA after 1 year of Full-time employment

Tuition & Training Reimbursement– 5K annually for pre-approved, Eligible full-time team members who have completed a minimum of six (6) months of employment may apply for tuition reimbursement for approved, job-related courses taken through an accredited college or university. Team members must achieve a grade of “B” or better to qualify for reimbursement.Aquila will reimburse up to $5,000 per fiscal year for tuition expenses only. Expenses related to training programs, certifications, books, materials, meals, transportation, or other non-tuition costs are not eligible under the Tuition Reimbursement Program. All tuition reimbursement requests must be submitted to and approved by the team member’s Manager prior to course registration. Reimbursement will be issued upon successful course completion and submission of final grades and proof of payment.

401K with Principal – Eligible to participate day 1 of employment. Company match on employee contributions:

• Eligibility on date of hire
• Employer Match- 100% of first 3% and 50% of next 2%
• Vesting- 100%
• Contribution limit- $24,500
• Catch-up contribution limit- $8,000
• Catch-up contribution limit for ages 60-63 in calendar year- $11,250
• Catchup contributions must be directed to Roth bucket if earned over
$150k in 2025

Cell Phone & Internet Reimbursed up to $150 monthly to cover cell phone, data, and home internet expenses. Aquila Technology will reimburse team members who work from home ONLY for cell phone/mobile device fees for work-related communications and/or operations each month. Employees eligible for this benefit must work remote 2 days a week or more to qualify.

Buy Your Own Device (BYOD) –Team members are eligible for reimbursement of up to $1,500 every three (3) years for the purchase of electronic equipment used to access corporate services. To qualify for this benefit, employees must have completed a minimum of six (6) months of employment and must agree to and sign the Device Minimum Configuration Form prior to reimbursement. Electronic devices eligible under the Buy Your Own Device (BYOD) program are limited to cell phones, laptops, and tablets.

Work Location/On-site Requirement:

This position is Hybrid, with a minimum of 80% onsite presence required. Candidates may be asked to come onsite 5 days a week to support programs as needed.

Travel Requirement:

Candidates would be required to support in-field data collections, including travel to the field sites. Field site travel will be domestic.

Interview Process:

1st round interview will be a Zoom with the hiring manager. 2nd round interview will be a Zoom with additional team members as needed.

Clearance Level:

An interim clearance is sufficient for the start of this position. – Must be US Citizen

We are an Equal Opportunity Employer.