Project Manager

Boston Medical Center; Boston (MA); On-site; USD 66,000 - 96,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Pharmacy benefits

Discretionary bonuses

Merit increases

Flexible Spending Accounts

403(b) matches

Paid time off

Career advancement opportunities

Well-being resources

Job summary

Boston Medical Center is seeking a Project Manager to coordinate and execute department-wide initiatives within Medicine Administration - Billing & Compliance. The role includes defining scope, setting deadlines, monitoring spend, and reporting to upper management.

Hybrid work may be considered after a 90-day probation, with in-person on-campus requirements during regular hours. Responsibilities cover project lifecycle management, budgeting decisions, data analysis, and the creation of reports

Qualifications

• Bachelor’s degree in Business Management or field related to the project.
• Advanced degree preferred.
• PMI-PMP certification is highly desired.

Responsibilities

• Direct and manage project development from start to finish.
• Develop and deliver project progress reports and presentations.
• Analyze results and troubleshoot problem areas as needed.
• Collect, organize, and maintain data from multiple sources for reporting.
• Develop dashboards and data visualizations for stakeholders.
• Provide administrative support to leadership and manage project charters.

Skills

Project management

Budgeting

Data analysis

Communication

Team leadership

Problem solving

Education

Bachelor’s degree in Business Management or related field

Advanced degree preferred

PMP certification

Tools

PowerPoint

Excel

Word

Access

Outlook

Visio

Job description

POSITION SUMMARY

The Project Manager is responsible for the coordination, execution, and completion of projects relevant to the Department of Medicine. This individual will oversee all aspects of the project(s), including defining project scope, goals and deliverables, set deadlines, assign responsibilities, manages project spending, monitor and summarize progress of the project(s). This individual brings attention to detail when preparing reports for upper management, including data analysis, expense and revenue forecasting, and ad hoc reporting. The Project Manager is expected to work in-person, on-campus during work hours. After the 90 day probationary period, a hybrid work schedule may be considered. Position: Project Manager Department: Medicine Administration - Billing & Compliance Schedule: Full Time

ESSENTIAL DUTIES & RESPONSIBILITIES

Project Management: Direct and manage project development from beginning of project lifecycle to end by defining project scope, goals and deliverables that support business goals in collaboration with senior management and stakeholders. Effectively communicate project expectations to team members in a timely and clear fashion and offer coordination as necessary. Partner with the Sr. Administrative Director to submit budget proposals, and recommend subsequent budget changes where necessary. Together you will make budget decisions based on basic revenue model and P/L, while maintaining budget to cost projections. Set and continually manage project expectations with team members and other stakeholders by delegate tasks and responsibilities, identify and resolve issues and conflicts within the project team, identify and manage project dependencies, plan and schedule project timelines, track and follow-up on deliverables. Coach, mentor, and motivate project team members, and encourage them to take positive action and accountability for their assigned work. Develop and deliver project progress reports and presentations. Analyze results and troubleshoot problem areas, as needed. This will also define project success criteria and disseminate the information to the project team. Proactively manage changes in project scope, identify potential crises, and devise contingency plans. Conduct project post implementation review and create a recommendations report in order to identify successful and unsuccessful project elements. Perform other duties as required for the success of the project.

Data Analytics and Reporting

Collect, organize, and maintain data from multiple sources, including research databases, clinical systems, administrative systems, and other institutional sources. Develop and maintain databases, spreadsheets, and data tracking tools to ensure accurate and accessible information. Clean, validate, and reconcile data to identify and resolve inconsistencies, errors, and missing information. Analyze quantitative data using appropriate statistical and analytical methods. Identify trends, patterns, relationships, and outliers within datasets. Develop recurring and ad hoc reports, dashboards, and data visualizations. Create clear tables, graphs, and presentations to communicate findings to technical and non-technical audiences. Develops and executes the analytic strategy for assigned projects, utilizing techniques to evaluate performance, predict future outcomes, and provide insight to areas of potential improvement.

Administrative Support

Provides direct administrative support to the Department of Medicine Vice Chair(s) and Sr. Administrative Director. Includes development and implementation of project charters, project schedule and communications plans. Responsible for the managing and updating the Department of Medicine Research website.

JOB REQUIREMENTS EDUCATION

Bachelor’s degree in Business Management or field related to the project. Advanced degree preferred.

CERTIFICATIONS, LICENSURES, & REGISTRATIONS

Project Management Certification (PMP) from the Project Management Institute (PMI) is highly desired.

EXPERIENCE

Requires at a minimum 5 years work experience with at least 3 years of direct project management experience, including managing all aspects of process development and execution.

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge of project management methodologies is required. Strong written and oral communication skills. Strong familiarity with project management software, including Scheduling, Planning, Tracking, Cost Control and Budgeting Tools. Familiarity various software programs and strong computer skills may be required. Proficiency in one or more of the following products may be required: PowerPoint/Excel/Word/Access, as well as Outlook, and Visio). Experience at working both independently and in a team-oriented, collaborative environment is essential. Leadership skills and ability to be persuasive, encouraging, and motivating. Ability to conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities. Ability to work cooperatively with other members of the team and staff, ability to handle frequent interruptions and adapt to changes in workload and work schedule; to set priorities and solve problems; to respond quickly to emergency requests. Strong interpersonal skills to elicit cooperation from a wide variety of sources, including upper management, clients, and other departments.

Compensation Range

$66,000.00- $96,000.00 This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.

• medical
• dental
• vision
• pharmacy
• discretionary annual bonuses
• merit increases
• Flexible Spending Accounts
• 403(b) savings matches
• paid time off
• career advancement opportunities
• resources to support employee and family well-being

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

Boston Medical Center is more than a job. It’s a chance to make a difference as part of our mission to provide exceptional and equitable care to all.

As a nationally-recognized leader in health equity, nursing, initiatives to combat climate change, and many other areas, BMC is dedicated to improving the health of our community in Boston and beyond.

BMC’s mission to provide exceptional care without exception extends to our employees, and we have been recognized as a top employer and best place to work.

A strong sense of teamwork and support for our staff are the bedrock of BMC, as we know that we can only provide exceptional care to patients when our staff are cared for too.

Boston Medical Center is an equal employment/affirmative action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic.

If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to [e-mail] or call 617-638-8582 to let us know the nature of your request.

Boston Medical Center participates in the Electronic Employment Verification Program. As an E-Verify employer, prospective employees of BMC must complete a background check before beginning their employment at the hospital.

BMC requires all staff to be vaccinated against COVID-19 and flu, as well as receive a booster dose of the COVID-19 vaccine.