Project Manager

Rotating Machinery Services, Inc.; Bethlehem (Northampton County); On-site; USD 42,000 - 60,000; Full time

Job summary

Rotating Machinery Services, Inc. is seeking a Project Management Coordinator to ensure projects move from inception to completion on time and within budget.

You will provide administrative support to Engineering, Project Management and Finance, manage timelines, and coordinate with cross-functional stakeholders. The role requires strong organizational skills, the ability to prioritize a diversified workload, and the capacity to handle additional hours as project needs arise.

Qualifications

• Associate’s degree preferred from accredited institution or previous experience in a lead administrative role.
• 5 years of related experience minimum in an office and accounting support.

Responsibilities

• Assist in writing requisitions for Purchases and reviewing eDRF releases.
• Create & Revise Work Orders & Work Instructions.
• Assist with creating shipping releases.
• Understand and master OST to assist in project workflow.
• Prepare Daily / Weekly Reports and Notes for meetings.
• Organize and Compile Quality Dossiers for Engineering product orders.
• Organize, compile, and update customer instruction manual.
• Assist and prepare Engineering reports as needed.
• Back up to Engineering Administrator.
• Engineering report collection and finalization.

Education

Associate’s degree preferred

Job description

The Project Management Coordinator plays a crucial role in ensuring the successful execution of projects from inception to completion. This position involves coordinating various project activities, managing timelines, and facilitating communication among cross functional stakeholders to ensure that projects are delivered on time and within budget. Provides administrative day-to-day support to Engineering, Project Management and Finance with system transactions and data entry. Deals with a diverse group of projects. Independent judgement is required to plan, prioritize, and organize diversified workload. This role is a 40+ hours position.

PRIMARY RESPONSIBILITIES:

Project Management Support:

• Assist in writing requisitions for Purchases. This task includes reviewing eDRF releases, identifying and ordering missing parts.
• Create & Revise Work Orders & Work Instructions
• Assist with creating shipping releases
• Understanding and mastering OST to assist in the project workflow
• Prepare Daily / Weekly Reports and Notes for meetings
• Organize and Compile Quality Dossiers for Engineering product orders
• Organize, compile, and update customer instruction manual.
• Assist and prepare Engineering reports as needed.
• Back up to Engineering Administrator.
• Engineering report collection and finalization.

REQUIRED EXPERIENCE & EDUCATION:

• Associate’s degree preferred from accredited institution or previous experience in a lead administrative role.
• 5 years of related experience minimum in an office and accounting support.

ADDITIONAL REQUIREMENTS:

• The position may be based in RMS’s Bethlehem, PA facility.
• This is a full-time position, with a minimum expectation of 40 hours per week. Additional hours, including evenings or weekends, may be required based on project needs.
• This position can be required to participate in the company random or customer specific drug and alcohol screening and background check.
• Ability to act professionally under stressful situations.
• Able to understand, read, write and speak English.
• Ability to lift 30 pounds.
• Authorized to work in the United States
• RMS Inc. may have government contracts that impose specific requirements on employees working on those projects. If an employee does not meet these requirements, they may be reassigned to a different location or be ineligible to work on certain assignments.

WORK ENVIRONMENT:

• While performing the duties of this position, the employee may work / enter a shop or field service environment with exposure to moving mechanical parts. While the work area may be described as generally clean, safe, and "not loud", there will be machining operations that generate moderate noise

General:

The above list of activities is not all inclusive but a general representation of the requirements of a RMS project manager. This list is subject to changed based on the business needs.

About RMS:

Rotating Machinery Services (RMS) was established in 1998 with the vision to reinvent the concept of an aftermarket turbomachinery business. The goal was to provide turbomachinery operators with unparalleled service based on established relationships, solid engineering, and technical expertise—all backed by responsiveness in competitive prices and lead times.

RMS’ commitment to quality penetrates every aspect of the organization and in the guiding force for all decision making. With an equal blend of cutting edge technology, engineering experience, and the work of skilled crafts people, RMS continuously delivers the best possible results to customers. RMS is a nimble organization with a collaborative culture of individuals who come to work every day with a desire to improve upon their craft and further the rotating machinery industry.