Project Management Scheduler

Viva-Railings-LLC; Lewisville (TX); On-site; USD 85,000 - 120,000; Full time

Job summary

VIVA Railings seeks a Project Management Scheduling Lead to oversee schedules across projects, coordinating with design, engineering, supply chain and installation to ensure timely delivery. You will help optimize resource utilization and balance workloads to support efficient operations.

The role requires strong organizational and communication skills, plus experience with scheduling and forecasting tools.

Qualifications

• 2+ years in scheduling, project coordination, or ops support, construction preferred.
• Strong organizational and communication skills.
• Ability to manage multiple projects and shifting priorities.
• Experience with scheduling software, spreadsheets, and reporting tools.
• Independent worker with cross-functional collaboration.

Responsibilities

• Developing and maintaining consolidated project schedules reflecting capabilities and objectives.
• Coordinate with departments such as sales, design & engineering, supply chain, and installation to ensure smooth operations.
• Analyze project specifications, resource availability, and operations factors to optimize scheduling.
• Monitor progress, identify conflicts, and implement contingency plans.
• Lead cross-functional meetings to resolve scheduling conflicts and review performance.
• Maintain workload forecasts and capacity planning for projects.
• Track backlog, overdue tasks, schedule adherence, and projected workload demand.
• Generate weekly and monthly workload reports on capacity and department performance.

Skills

Scheduling experience

Project coordination

Construction industry experience

Organizational skills

Communication skills

Cross-functional teamwork

Scheduling software

Proactive problem solving

Tools

Spreadsheets

Reporting tools

Scheduling software

Job description

The Project Management (PM) Scheduling Lead oversees projects schedules, coordinates with other departments to ensure efficient operations, resource optimization, and timely delivery of projects.The PM Scheduling Lead supports workload and capacity balancing across operations to ensure project timelines are met, resources are used effectively, and project-related tasks are assigned, monitored, and adjusted as priorities change.This role also supports project management department capacity forecasting, resource alignment, workflow efficiency, and project continuity to reduce delays, minimize unnecessary handoffs, and improve overall delivery qualityWHAT WE DOVIVA Railings designs and manufactures architectural metal and glass railing systems for commercial construction across the U.S. Our Operations and Inventory departments play a critical role in supporting production, ensuring materials are accurately stocked, tracked, and delivered to the shop at the right time.ROLES AND RESPONSIBILITIESProjects Resource Utilization & Capacity PlanningDeveloping and implementing a consolidated schedule review that reflects operations capabilities and business objectives.Coordinating with departments such as sales, design & engineering, supply chain, and installation to ensure smooth operations.Analyzing project specifications, resource availability, and operations factors to optimize scheduling.Monitoring projects progress, identifying potential conflicts or disruptions, and implementing contingency plans.Leading cross-functional meetings to resolve scheduling conflicts and review performance.Conducting scenario planning and “what-if” analyses to anticipate site delays, capacity constraints or other risks.Maintaining accurate records of scheduling activities, changes, and outcomesTraining and supporting team members on improved scheduling procedures & practices.Cross-Functional CoordinationParticipate in project kickoff meetings and collaborate with Design, Engineering, Supply Chain and Installation teams to understand priorities, timelines, dependencies, resource requirements, and task duration including queue time.Communicate workload constraints, capacity risks, queue time, and scheduling recommendations to support project planning and prioritization.Align project management schedules with design, fabrication, procurement, installation, and project execution milestones.Provide proactive schedule updates, escalate potential delays or resource issues, and align with stakeholders on reprioritization when needed.Track backlog, overdue tasks, schedule adherence, resource utilization, and projected workload demand.Generate weekly and monthly reports on workload distribution, capacity, projected demand, and department performance.Identify scheduling risks and conflicts early, communicate impacts to stakeholders, and support timely mitigation planning.PM SchedulingWorks with the PMs to ensure projects are set to execute successfully.Monitor workloads, resource utilization, and assignment balance to support effective use of team capacity.Maintains visibility into active, upcoming, and at-risk project management tasks.Tracks project schedules adjustments in response to schedule changes, urgent requests, shifting priorities, and operational needs.Project Management Workload ManagementDevelop and maintain short- and long-term Project Management capacity forecasts.Forecast workload requirements 4–8 weeks in advance, including sales project pipeline.Evaluate future team availability and anticipate workload before assigning new projects.Consider the full project lifecycle when making assignments, including downstream execution phases following project initiation.Identify future resource constraints and recommend mitigation plans.Continuous ImprovementDevelop and enhance scheduling tools, dashboards, and forecasting models to improve planning accuracy and visibility.Establish and maintain workload balancing standards, scheduling processes, and best practices.Identify and implement process improvements that reduce unnecessary handoffs, improve workflow efficiency, and support higher-quality output.Support KPI development, performance tracking, and continuous improvement initiatives for the Project Management Department.2+ years of experience in scheduling, project coordination, or operations support—Construction industry experience preferredStrong organizational and communication skillsComfortable managing multiple projects and shifting prioritiesExperience working with scheduling software, spreadsheets, and reporting toolsAbility to work independently and as part of a cross-functional teamA detail-oriented mindset and proactive approach to solving problems