Project Management & Planning Operations

PlanIT Group, LLC; Ocala (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

PlanIT Group, LLC in Ocala, FL is seeking a Project Planner to own scheduling, resource tracking, and status reporting of major site projects using Microsoft Project. You will drive disciplined questioning of the project plan to surface missing tasks, risk, and resource conflicts to keep projects on schedule and within budget.

This role communicates actionable information to site leadership, tracks allocations, flags shortfalls, and coordinates with project management office, planning,

Qualifications

• Must have at least 3 years of experience with Microsoft Project.
• Must have at least 3 years of experience with Project Management.

Responsibilities

• Build and maintain detailed MS Project schedules (tasks, dependencies, milestones).
• Track resources by skill type and/or by individual engineer name; capture planned versus actual effort.
• Conduct regular schedule reviews with project teams, asking focused questions.
• Identify resource allocation issues and communicate them promptly to project leads or management for resolution.
• Monitor cost performance within the schedule and flag variances early.
• Prepare concise status dashboards for site leadership on the agreed cadence.
• Summarize project health in executive ready briefings, highlighting decisions needed and resource constraints.
• Facilitate cross functional coordination between PMO, planning, production, and line management.
• Capture lessons learned related to scheduling and resource tracking after project close out.
• Coach junior engineers on MS Project usage and status questioning.

Skills

Project management

Scheduling

Resource management

Leadership communication

Tools

Microsoft Project

Job description

Position Summary

Own the scheduling, resource tracking, and status reporting of major site projects using Microsoft Project.

Drive disciplined questioning of the project plan to surface missing tasks, risk, and resource conflicts.

The primary aim is to keep projects on schedule, within budget, and at the required quality level, and to convey concise, actionable information to site leadership.

You will track resource allocations and communicate any shortfalls or bottlenecks to the appropriate managers, but you will not have direct authority to re assign staff.

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Key Responsibilities

Primary - Project Planning & Execution

• Build & maintain detailed MS Project schedules (tasks, dependencies, milestones).


• Track resources by skill type and/or by individual engineer name; capture planned versus actual effort.


• Conduct regular schedule reviews with project teams, asking focused questions.


• Identify resource allocation issues (over booking, skill gaps, competing commitments) and communicate them promptly to project leads or management for resolution.


• Monitor cost performance within the schedule and flag variances early.

Secondary - Leadership Communication & Reporting

• Prepare concise status dashboards (Gantt snapshots, risk registers) for site leadership on the agreed cadence.


• Summarize project health (schedule, cost, quality, risk) in executive ready briefings, highlighting decisions needed and resource constraints.


• Facilitate cross functional coordination by serving as the central point of information between the project management office, planning, production, and line management.

Additional Duties

• Capture lessons learned related to scheduling and resource tracking after project close out.


• Coach junior engineers on effective MS Project usage and on asking the right \"status\" questions.

Required Experience

• Must have at least 3 years of experience with Microsoft Project


• Must have at least 3 years of experience with Project Management

Desired Experience/Certification

• PMP Certification is desired, but not required


• Experience in a manufacturing plant is desired, but not required