Project Management Coordinator - Power Systems

Ring Power Corporation; Orlando (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Ring Power Corporation is seeking a detail-oriented Project Coordinator to support our project managers in Florida. You will assist with preparation, coordination, and closure of projects, handle submittals, and keep archives up to date.

The role requires 1–3 years of experience in project management or office administration, proficiency with MS Office, and strong communication skills. A high school diploma or equivalent is required, and the environment involves fast-paced office work in Orlando.

Qualifications

• 1 to 3 years of experience in Project Management/General Office Management.
• Familiarity with Lotus Notes, Excel and MS Office.
• Must be able to read, write and speak English.
• Strong interpersonal and communication skills.
• High School Diploma or equivalent required.

Responsibilities

• Assist Project Managers with project preparation, coordination and closure.
• Research and assemble submittals for approval.
• Prepare and ship submittals and manuals; manage archives.
• Process CAT literature requests and invoicing.
• Archive Load Test Forms and startup information.
• Update EBMS, project files and financials.
• Assist with parts ordering, shipping and site coordination.
• Handle general filing/office duties.

Skills

Project coordination

Office management

Communication

Education

High School Diploma or equivalent

Tools

Lotus Notes

Excel

MS Office

Job description

Main Duties & Responsibilities

Assist Project Managers with project preparation, coordination and closure.

Research and assemble all submittals and send to Project Managers for approval.

Prepare, copy and ship to customers all submittals, operational and maintenance manuals. Manage archive of historical project files.

Process all CAT literature requests for salesmen and customers and the invoicing of these requests to the customers.

Compile, scan and archive all Load Test Forms and start up information.

Update EBMS, project files and financials as required.

Assist Project Managers with parts ordering, shipping and site coordination, as required.

Handle general filing/office duties as required.

Company Overview

In 1962, Ring Power Corporation became a full-line Caterpillar dealer in North Florida, and later expanded its authorized territory to include Central Florida.

Today, Ring Power Corporate headquarters in St. Augustine oversees the operations of 18 branch locations throughout the state of Florida, including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano and Miami. Ring Power also has eight facilities outside of Florida - Rhode Island, New Jersey, the Carolinas, Georgia, Texas and California - to serve the needs of other specialized industries and customers.

Ring Power Corporation has become one of the largest Caterpillar dealers in the Southeast U.S. through dedication to the mission of customer service. In order to preserve the "Customers First" reputation that Ring Power was built on, we continually train our employees and work closely with our customers to assure complete satisfaction, especially after the sale.

Currently, more than 1,700 employees at 26 locations throughout Florida and the United States work hard to provide the highest quality construction equipment, backed by responsive, professional service and support at every level.

Qualifications

1 to 3 years of experience in Project Management/General Office Management.

Knowledge of basic computer skills preferred- including Lotus Notes, Excel and MS Office.

Must be able to comprehend, speak and write the English language.

Must possess good interpersonal and communication skills.

High School Diploma or related equivalent required.

Physical Demands of the Position:

Place the corresponding letter next to each category. “C” Constantly-(6-8 hrs/day), “F” Frequently-(3-6 hrs/day), “O” Occasionally-(up to 3 hrs/day), or “NA” if not applicable. Indicate the appropriate weight where applicable. (ie: Up to 25 lbs., 26-50 lbs. or Over 50 lbs.)

N/A

Climbing

N/A

Balancing

N/A

Stooping

N/A

Kneeling

N/A

Crouching

N/A

Crawling

O

Reaching

F

Standing

F

Sitting

F

Walking

N/A

Feeling

O

Fingering

N/A

Grasping

N/A

Repetitive Motion

C

Talking

C

Hearing

O

N/A

N/A

Pushing

Up to 25 lbs.

26-50 lbs.

Over 50 lbs.

O

N/A

N/A

Pulling

Up to 25 lbs.

26-50 lbs.

Over 50 lbs.

O

N/A

N/A

Lifting

Up to 25 lbs.

26-50 lbs.

Over 50 lbs.

Environmental Conditions of the Position:

Place the corresponding letter next to each category. “C” Constantly-(6-8 hrs/day), “F” Frequently-(3-6 hrs/day), “O” Occasionally-(up to 3 hrs/day), or “NA” if not applicable.

C

The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature change.

N/A

The worker is subject to outside environmental conditions: No effective protection from weather.

N/A

The worker is subject to both environmental conditions: Activities occur inside and outside.

N/A

The worker is subject to extreme cold: Temperatures below 32 degrees for periods of more than one hour.

N/A

The worker is subject to extreme heat: Temperatures above 100 degrees for periods of more than one hour.

N/A

The worker is subject to noise: There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level.

N/A

The worker is subject to vibration: Exposure to oscillating movements of the extremities of whole body.

N/A

The worker is subject to hazards: Includes a variety of physical conditions, such as proximity to moving mechanical parts, electrical current, working on scaffolding and high places, exposure to heat and exposure to chemicals.

N/A

The worker is subject to atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dust, mists, gases or poor ventilation.

N/A

The worker is subject to oils: There is air and/or skin exposure to oils and other cutting fluids.

N/A

The worker is required to wear respirator.

N/A

The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).