Project Management Coordinator

Hyundai Rotem USA; Cerritos (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Hyundai Rotem USA in Cerritos, CA seeks an entry-level Project Management Coordinator to support day-to-day project coordination, customer communications, and document control for a heavy rail vehicle project with LA Metro. You will assist with scheduling, meeting minutes, and administrative tasks under PM and Contract Managers.

The role offers growth into project management within the rail industry and requires strong communication, organization, and Microsoft Office skills, with exposure to

Qualifications

• Strong written and verbal communication skills required.
• Excellent organizational abilities and high attention to detail.
• Ability to manage multiple tasks and follow through on assignments.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience or internship exposure in rail or transportation industry.
• Experience supporting project management, contract administration, or document control.

Responsibilities

• Coordinate day-to-day project activities under the guidance of the Project Manager.
• Assist with customer communications and coordinate responses to LA Metro's inquiries.
• Schedule meetings, prepare agendas and presentation materials, and draft meeting minutes.
• Track action items and follow up with responsible team members on outstanding tasks.
• Provide administrative support to the PM team, including organizing project records, maintaining contact lists, and coordinating meeting logistics.
• Develop project management knowledge and skills through hands-on assignments and guidance from the team.
• Review project documents and associated metadata for compliance with applicable requirements, templates, and standards.
• Submit and track documents through the designated document control system.
• Coordinate with document owners to address submission comments and maintain accurate revision histories and submission records.
• Support day-to-day contract administration under the guidance of the Contract Manager.
• Assist in preparing change order forms, draft correspondence, and other contractual documentation.
• Maintain contractual records and track related submissions, responses, and deadlines.

Skills

Written and verbal communication

Organizational skills

Multitasking

Microsoft Office proficiency

Rail/transport industry exposure

Document control and contract support

Tools

Microsoft Office

Job description

Based in Cerritos, California, the Project Management Coordinator supports the Project Management team in delivering the heavy rail vehicle project for the Los Angeles County Metropolitan Transportation Authority. This role assists with day-to-day project coordination, customer communications, document control, contract administration, and administrative support for the PM team.

Working under the guidance of the Project Manager and Contract Manager, the coordinator helps organize project information, track action items, and facilitate communication among LA Metro, internal teams, and suppliers. This is an entry-level opportunity for a recent graduate or a candidate with up to three years of relevant experience who is interested in developing a career in project management within the rail industry.

Key Responsibilities

Project Coordination and Administrative Support

• Coordinate day-to-day project activities under the guidance of the Project Manager.
• Assist with customer communications and coordinate responses to LA Metro's inquiries.
• Schedule meetings, prepare agendas and presentation materials, and draft meeting minutes.
• Track action items and follow up with responsible team members on outstanding tasks.
• Provide administrative support to the PM team, including organizing project records, maintaining contact lists, and coordinating meeting logistics.
• Develop project management knowledge and skills through hands-on assignments and guidance from the team.

Document Control

• Review project documents and associated metadata for compliance with applicable requirements, templates, and standards.
• Submit and track documents through the designated document control system.
• Coordinate with document owners to address submission comments and maintain accurate revision histories and submission records.

Contract Administration Support

• Support day-to-day contract administration under the guidance of the Contract Manager.
• Assist in preparing change order forms, draft correspondence, and other contractual documentation.
• Maintain contractual records and track related submissions, responses, and deadlines.

Qualifications

• 0 - 3 years of relevant experience
• Strong written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, follow through on assignments, and work collaboratively.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience or internship exposure in the rail or transportation industry.
• Experience supporting project management, contract administration, or document control.
• Familiarity with public-sector projects or working with government agencies.