Project Management Assistant - Hybrid

PM2CM; Los Angeles (CA); On-site; USD 80,000 - 125,000; Full time

Job summary

A leading company is seeking a Project Manager's Assistant to oversee project execution from start to finish, coordinating efforts across various departments. This role demands effective communication and project management skills, with a focus on improving project success rates and supporting training initiatives. Candidates with a Bachelor's degree and project management experience are encouraged to apply.

Qualifications

• Typically 3 or more years of project management experience.
• Project Management certification is strongly preferred.

Responsibilities

• Managing, coordinating, and supporting activities related to executing major projects.
• Oversight of complex internal projects and infrastructure investments.
• Tracking training completion and managing schedules.

Skills

Project Management

Coordination

Communication

Time Management

Training Coordination

Education

Bachelor's degree in applicable profession

Job description

Project Managers Assistant spend the majority of time managing, coordinating, and supporting activities related to the execution of major company projects. Project Managers lead projects from start to completion, coordinating activities, resources, equipment, and information necessary for project success. They maintain project plans, reports, technical documents, and serve as a point of contact for the project team to ensure effective communication and team coordination.

The role involves leading planning, monitoring, and management of internal projects, including complex, multi-year initiatives across various organizational units such as Finance, Regulatory, HR, Engineering, Transmission & Distribution, Legal, Customer Support, and Administrative Services. Responsibilities also include overseeing construction projects, infrastructure investments, and new facilities from initiation through completion.

Project Managers develop project, resource, and staffing plans, secure necessary resources, track progress, troubleshoot issues, and ensure project outcomes meet quality, reliability, schedule, cost, and regulatory standards. They monitor performance and recommend schedule changes, cost adjustments, or resource additions, assessing impacts on budget and timeline. Project Managers are assigned to new projects across different organizational units or functions.

The primary purpose of the Project Manager role is to improve project success rates by applying project management principles, methods, tools, and standards. Candidates are typically certified as Professional Project Managers and utilize their knowledge across various functions and projects within the company.

Responsibilities include:

• Distributing communications
• Coordinating meetings
• Supporting user readiness activities
• Preparing Steering Committee decks (PowerPoint presentations)
• Managing action items
• Handling requests for new training classes, including scheduling in training and production environments
• Mapping employees to training classes
• Providing lists of classes, instructors, and participants
• Ensuring training is scheduled through EL&D
• Rescheduling missed training sessions, including makeup sessions
• Coordinating with field resources for training
• Obtaining classrooms in districts/regions
• Tracking training completion
• Managing passwords in the training environment
• Supporting scheduling training classes into SuccessFactors as a backup resource

Education: Bachelor's degree in an applicable profession, business, or technical discipline, or an equivalent combination of education, training, and experience.

Work Experience:

• Typically 3 or more years of project management experience.
• Project Management certification is strongly preferred.