Project Management Assistant

CR Meyer; Green Bay (WI); Presencial; USD 42 000 - 54 000; Tempo integral

Resumo da oferta

CR Meyer is seeking an Administrative Assistant to support the Project Management team with invoicing and project documentation. The role involves preparing correspondence, generating reports, auditing invoices, and assisting with payments and subcontract administration.

The position requires reliable attendance and professional communication with owners, managers, subcontractors and internal teams. Proficiency with Viewpoint software is a plus, and the team adheres to CR Meyer safety and

Responsabilidades

• Audits information for invoices and ensures accuracy; creates and assembles invoices and forwards to customer A/P contacts.
• Assists Project Managers and Coordinators with correspondence, reports and other administrative items.
• Liaises with owners, managers, subcontractors verbally and in writing in a courteous, professional manner.
• Attends meetings and creates/distributes meeting minutes.
• Uses current software, policies and office processes to support team efficiency.

Ferramentas

Viewpoint software

Descrição da oferta de emprego

Job Description

Job Description

The Administrative Assistant contributes to the overall success of CR Meyer and its customers through providing administrative support to a designated Project Management team in all matters pertaining to invoicing and documenting projects. Assists the team in quoting, invoicing, documenting and securing payment for all assigned projects.

• Assists Project Managers, Project Coordinators and other project team members in preparing correspondence, generating reports and other administrative items as requested.
• Audits information for invoices to ensure accuracy. Creates and assembles invoices and forwards to customer A/P contacts.
• Conducts past due inquiries, answers billing questions and follows up on overdue payments.
• Communicates with owners, managers, subcontractors, etc. – both verbally and in writing – in a courteous, professional manner.
• Assists with preparing credit applications.
• Uses the Viewpoint software program for setting up jobs, entering budgets, writing purchase orders, pending change orders (PCOS), approved changed orders (ACOs) and subcontracts.
• Audits hours worked, makes corrections as needed and submits to payroll.
• Attends meetings, creates and distributes meeting minutes.
• Provides assistance to team members in using current software programs, policies/procedures and other office/department processes.
• Advertises for potential bidders and bids for hard dollar competitively bid projects. Uploading and/or transmitting drawings, specifications, and addendums as required by means and methods directed by project manager.
• Uses a variety of office machines in completing job duties – i.e. computer, copiers, multi-line phone, fax machine, etc.
• Wears all assigned PPE and observes CR Meyer safety guidelines at all times.
• Due to project deadlines and demands, regular and reliable attendance is required.
• Completes all related reports and paperwork in a timely manner.
• Represents the CR Meyer brand in a positive, professional manner at all times.
• All other duties as assigned.

CR Meyer is an industrial general contractor headquartered in Oshkosh, WI, with eight regional offices strategically located throughout the United States. We are trusted experts in nine market sectors, including: pulp and paper, food and beverage, hydro/power generation, maintenance services, mining, converting/printing/plastics/packaging, oil and gas, scrap and recycling, and general industrial services. With over 125 years of expertise, we design solutions that control project costs, maximize productivity, and provide construction crews with the tools necessary to perform their jobs safely and efficiently.

CR Meyer consistently ranks in the top 5 contractors in the pulp and paper industry and in the top 20 industrial contractors by Engineering News Record (ENR), as well as placing in the publication’s Top 400 Contractors year on year. Established in 1888 by Charles Rudolph Meyer in Oshkosh, WI, CR Meyer has grown to directly employ 900 to 1,500 skilled union tradespeople. We are experts in self-performed boilermaking, carpentry, concrete, demolition, ironworking, masonry, millwrighting and rigging, pile driving and pipefitting. CR Meyer’s engineers, architects and project managers creatively partner with customers to build their vision – safely, accurately, efficiently and within budget.

We offer a family-oriented atmosphere that spans the experience of over three generations of families. Our supportive culture is based on teamwork and collaboration. As we strive to achieve our business objectives, we aim to protect the health and well-being of our employees. In return, our employees share our passion for construction by delivering superior service to the many customers who have trusted us for decades.

Company Description

CR Meyer is an industrial general contractor headquartered in Oshkosh, WI, with eight regional offices strategically located throughout the United States. We are trusted experts in nine market sectors, including: pulp and paper, food and beverage, hydro/power generation, maintenance services, mining, converting/printing/plastics/packaging, oil and gas, scrap and recycling, and general industrial services. With over 125 years of expertise, we design solutions that control project costs, maximize productivity, and provide construction crews with the tools necessary to perform their jobs safely and efficiently.
CR Meyer consistently ranks in the top 5 contractors in the pulp and paper industry and in the top 20 industrial contractors by Engineering News Record (ENR), as well as placing in the publication’s Top 400 Contractors year on year. Established in 1888 by Charles Rudolph Meyer in Oshkosh, WI, CR Meyer has grown to directly employ 900 to 1,500 skilled union tradespeople. We are experts in self-performed boilermaking, carpentry, concrete, demolition, ironworking, masonry, millwrighting and rigging, pile driving and pipefitting. CR Meyer’s engineers, architects and project managers creatively partner with customers to build their vision – safely, accurately, efficiently and within budget.
We offer a family-oriented atmosphere that spans the experience of over three generations of families. Our supportive culture is based on teamwork and collaboration. As we strive to achieve our business objectives, we aim to protect the health and well-being of our employees. In return, our employees share our passion for construction by delivering superior service to the many customers who have trusted us for decades.