Project Management Assistant

CR Meyer; Escanaba (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

CR Meyer in Michigan is seeking an Administrative Assistant to support a designated Project Management team with invoicing and project documentation. You will assist with quotes, generate reports, and help secure payment for assigned projects.

You will audit invoices for accuracy, prepare and forward invoices, and communicate with owners, managers, subcontractors professionally. Proficiency in Microsoft Office and Viewpoint is required.

Qualifications

• At least three years of experience in an administrative support role.
• Proficient in Microsoft Office Suite and ability to learn/use Viewpoint.
• Must pass a pre-employment drug screening and comply with policy.
• Valid driver’s license and insurable driving history.
• Legally eligible to work in the United States, without sponsorship.

Responsibilities

• Assist Project Managers and team members with correspondence, reports and admin tasks.
• Audit invoices for accuracy and forward to customer A/P contacts.
• Conduct past due inquiries and follow up on overdue payments.
• Prepare and distribute meeting minutes.
• Use Viewpoint to set up jobs, enter budgets, POs, PCOS, ACOs and subcontracts.

Skills

Microsoft Office

Viewpoint

Administrative support

Tools

Viewpoint

Job description

Position Description

The Administrative Assistant contributes to the overall success of CR Meyer and its customers through providing administrative support to a designated Project Management team in all matters pertaining to invoicing and documenting projects. Assists the team in quoting, invoicing, documenting and securing payment for all assigned projects.

• Assists Project Managers, Project Coordinators and other project team members in preparing correspondence, generating reports and other administrative items as requested.
• Audits information for invoices to ensure accuracy. Creates and assembles invoices and forwards to customer A/P contacts.
• Conducts past due inquiries, answers billing questions and follows up on overdue payments.
• Communicates with owners, managers, subcontractors, etc. – both verbally and in writing – in a courteous, professional manner.
• Assists with preparing credit applications.
• Uses the Viewpoint software program for setting up jobs, entering budgets, writing purchase orders, pending change orders (PCOS), approved changed orders (ACOs) and subcontracts.
• Audits hours worked, makes corrections as needed and submits to payroll.
• Attends meetings, creates and distributes meeting minutes.
• Provides assistance to team members in using current software programs, policies/procedures and other office/department processes.
• Advertises for potential bidders and bids for hard dollar competitively bid projects. Uploading and/or transmitting drawings, specifications, and addendums as required by means and methods directed by project manager.
• Uses a variety of office machines in completing job duties – i.e. computer, copiers, multi-line phone, fax machine, etc.
• Wears all assigned PPE and observes CR Meyer safety guidelines at all times.
• Due to project deadlines and demands, regular and reliable attendance is required.
• Completes all related reports and paperwork in a timely manner.
• Represents the CR Meyer brand in a positive, professional manner at all times.
• All other duties as assigned.

Position Requirements

• At least three years of experience in an administrative support role.
• Working knowledge of Microsoft Office Suite and ability to learn/use ViewPoint software.
• Ability to complete all CR Meyer training and perform job duties within safety guidelines required.
• Ability to pass a pre-employment drug screening and comply with CR Meyer’s Drug & Alcohol Policy and Program.
• Must have a valid driver’s license, insurable driving history and ability to operate a motor vehicle following all traffic laws and safe, courteous driving habits.
• Must be legally eligible to work in the United States, without employer sponsorship.

Equal Opportunity Employer

CR Meyer is an Equal Opportunity Employer, and your application will be considered without regard to any legally protected status under applicable local, state or federal law. All employment decisions are based on relevant work-related background and experience. All offers of employment by CR Meyer are considered “at will” and are subject to CR Meyer's Drug & Alcohol Policy & Program.