Project Information Specialist (Administrative Support)

AECOM; Honolulu (HI); On-site; USD 89,000 - 126,000; Full time

Job summary

AECOM is seeking a Project Information Specialist (Administrative Support) to organize a fast-moving federal facility assessment and hurricane recovery effort in Kauai, Hawaii. On-site presence in Kauai is required, with per diem eligibility when appropriate.

The role involves coordinating meetings, maintaining project documents, and ensuring accurate reporting while adapting to evolving priorities. A strong detail orientation and discretion are essential for success.

Qualifications

• Bachelor’s degree and 6+ years of relevant experience for administrative support in construction/engineering or field operations.
• Valid driver’s license and ability to pass a Motor Vehicle Records (MVR) check per company policy.
• US Citizenship is required due to nature of work.

Responsibilities

• Coordinate meetings, calendars, site visits, travel details, and team communications.
• Maintain organized project files, correspondence, meeting notes, and action item logs.
• Prepare and format reports, presentations, spreadsheets, and routine project documents.
• Assist with onboarding, timesheets, expense documentation, and administrative tracking.
• Route incoming requests and help track deliverables, approvals, and deadlines.
• Handle sensitive project information with accuracy and discretion.

Skills

Valid driver’s license

US Citizenship

MVR check

Education

Bachelor’s degree and 6+ years relevant experience

Tools

Microsoft Word

Excel

Outlook

Teams

Job description

Project Information Specialist (Administrative Support)

• Full-time
• State/Province: Hawaii
• Business Group: DCS
• Legal Entity: AECOM Technical Services Inc
• Business Line: PPM
• Work Location Model: On-Site
• Primary Location: US - Honolulu, HI - 1001 Bishop St
• Compensation: USD 89,000 - USD 126,000 - yearly

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

AECOM is seeking a Project Information Specialist (Administrative Support) to help organize a fast moving federal facility assessment and hurricane recovery effort in Kauai, Hawaii. Engineers and construction teams may be documenting building damage, coordinating emergency weatherproofing and drying, and planning utility and facility repairs at several sites. You will keep meetings, records, travel details, reports, and action items in order while priorities evolve. Your attention to detail will help field teams communicate clearly, meet deadlines, and maintain reliable project documentation during both immediate response and longer term repair work.

This role will require an onsite presence in Kauai, Hawaii and is eligible for per diem related expenses when appropriate.

Key Responsibilities:

• Coordinate meetings, calendars, site visits, travel details, and team communications.
• Maintain organized project files, correspondence, meeting notes, and action item logs.
• Prepare and format reports, presentations, spreadsheets, and routine project documents.
• Assist with onboarding, timesheets, expense documentation, and administrative tracking.
• Route incoming requests and help track deliverables, approvals, and deadlines.
• Handle sensitive project information with accuracy and discretion.

Required Qualifications

• Bachelor's degree and 6+ years of relevant experience or demonstrated equivalency of experience and/or education in administrative support for construction, engineering, or field operations teams.
• A valid driver’s license is required, along with the ability to pass a Motor Vehicle Records (MVR) check in accordance with company policy.
• Due to the nature of the work, US Citizenship is required.

Preferred Qualifications

• 8+ years of administrative support for construction, engineering, or field operations teams.
• Experience supporting federal projects, construction teams, or emergency response operations.
• Proficiency with Microsoft Word, Excel, Outlook, and Teams.

To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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