Project Funds Administrator

City of Corpus Christi; Corpus Christi (TX); On-site; USD 52,000 - 64,000; Full time

Job summary

City of Corpus Christi in Corpus Christi, TX, seeks a Project Funds Administrator to oversee financial and contractual administration of City Construction projects, ensuring accurate payments, compliance with contracts and grants, and thorough documentation throughout each project's lifecycle.

The role supports Construction Management and Treatment Construction by managing pay apps, tracking documents, monitoring budgets, and coordinating funding needs, with emphasis on prompt-pay standards and

Qualifications

• Bachelor's Degree (BA/BS) required.
• Three (3) years' experience in project funds/administration or similar.
• Experience with pay applications and contract/grant compliance is a plus.

Responsibilities

• Supports Construction Management and Treatment Construction teams by managing pay applications and budgets.
• Manages project documentation such as pay applications, RFIs, change orders, and submittals.
• Coordinates with CFA's and Accounts Payable to ensure prompt-pay compliance.
• Drafts schedules of values and executes payments for CIP/Bond projects, DOs and TOs.
• Reviews grant terms and ensures compliance during funds disbursement.

Education

Bachelor's Degree (BA/BS)

Job description

US:TX:Corpus Christi | Engineering | Full Time

$ 57,813.39-0.00 USD

Description

Overview

The Project Funds Administrator oversees the financial and contractual administration of City Construction projects, ensuring accurate processing of payments, compliance with contract and grant requirements, and proper documentation throughout each project’s lifecycle. This position supports Construction Management and Treatment Construction teams by managing pay applications, tracking key project documents, monitoring budgets, and coordinating funding needs. The Project Funds Administrator also ensures adherence to prompt-pay standards, maintains organized project records, and provides ongoing support and guidance during construction meetings.

Responsibilities

• Supports a total staff of 53 including 2 Assistant Directors, 2 Construction Managers, 7 Senior Project Managers, and 42 Construction Inspectors within the Construction Management and Treatment Construction division
• Processes, tracks, and maintains all project documentation such as pay applications, RFIs, change requests and change orders, field directives, contractor submittals, permits, testing laboratory reports, and contractor closeout
• Manages digital project in tremble and SharePoint, ensuring that all project reports, such as Construction Status Report (CSR) , the To-Do list (TDL) and Project Templates are accurate, and uploaded to appropriate folders
• Drafts schedules of Values, execute payments for CIP/Bond projects, Streets and Utilities IDIQ Delivery Orders (DO’s) and FMAC Task Orders (TO’s), Time and materials contracts and reviews monthly pay applications exceeding $25 million
• Investigates discrepancies, monitors budgets, reconciles project quantities, and coordinates funding with Contracts/Funds Administrators (CFA’s) for CIP/Bond projects, DO’s, TO’s and CO’s
• Reviews and ensures that financial requirements within Engineering Services project contracts entered between the City of Corpus Christi and vendors are followed by all staff of the Construction Management and Treatment Construction divisions, contractors, A&E firms, and stakeholders
• Coordinates with the Engineering Department staff and Accounts Payable to ensure the City’s Standards Operating Procedure for the 30-day prompt pay requirements are followed
• Reviews Federal and State grant terms to ensure compliance during funds disbursement
• Verifies compliance with Davis-Bacon wages, Certified Payroll, Buy America requirements, materials-on-hand (MOH) reporting, and other grant-specific contractually mandates requirements of Grant Projects
• Participates in weekly construction

Position Type and Typical Hours of Work

• Exempt – Full Time
• Flexibility to work evenings, weekends, and holidays is a schedule requirement
• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• Bachelors Degree (BA/BS)
• Three (3) years' experience

Certifications, Licenses or other requirements

Required

• A valid driver’s license is required; successful out-of-state candidates must be able to obtain a valid Texas driver’s license within 90 days of hire
• Proof of Automobile Liability Insurance

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal Background Check: Yes
• Physical Exam: Yes
• FBI Background Check: No
• Police Background Check: No
• Clearing House Query (CDL): No

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications. The city may also conduct additional skill assessment tests, in addition to the panel interview

Supplemental Information

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi

The City of Corpus Christi is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.