Project Finance Coordinator

ArchKey Solutions LLC; Fargo (ND); On-site; USD 52,000 - 76,000; Full time

Job summary

ArchKey Solutions LLC is seeking a Project Finance Coordinator to join our Fargo, ND office. The role focuses on managing financial aspects of projects, including billing, contract management, and compliance, while supporting project managers.

The ideal candidate will have strong accounting skills, experience with ERP and billing systems, and the ability to collaborate across cross-functional teams. We offer a comprehensive benefits package and growth opportunities.

Qualifications

• High School diploma; associate degree or equivalent experience preferred.
• 2+ years in accounting, business management or admin; construction knowledge a plus.
• Experience with databases, spreadsheets, billing software; proficiency in Excel.
• Understanding of accounts receivable and financial documents.
• Strong teamwork, initiative, prioritization and customer service.

Responsibilities

• Provide accounting support from project start-up to close-out.
• Prepare monthly billing packets with supporting documents per contracts.
• Submit packets to customers by due dates; upload to portals and post to ERP.
• Maintain ERP with budgets, contracts, billing, and project data.
• Manage compliance items: Insurance certificates, wrap-up programs, bonds, UCC filings.
• Assist in resolving customer billing disputes and compliance issues.
• Cultivate cooperative relationships reflecting company values and customer expectations.
• Promote LEAN concepts to improve operations and efficiency.
• Model ArchKey’s mission, vision, and DEI values in daily work.

Skills

Detail oriented

Strong communication

Team collaboration

Problem solving

LEAN / continuous improvement

Time management

Education

High School diploma

Associate degree preferred

Accounting / business admin experience

Tools

eCMS

Excel

Office Suite

Job description

Description

PROJECT FINANCE COORDINATOR

This position is based out of our Fargo, ND office

About ArchKey

ArchKey is one of the nation’s largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We’re the POWER behind making the improbable possible.

We’re electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We’re not just energizing infrastructure, we’re energizing careers, communities, and the future.

Made up of the brightest minds in the industry, our team is our greatest asset, bringing knowledge, skills, and experience to every project. This is more than a call to join us, it’s an invitation to be part of a visionary journey, to grow with us as we scale.

About the position

Responsible for collaborating with project managers to manage the financial aspects of projects with a primary focus on project billings, contract management, and compliance.

Our Ideal Candidate

• Has a growth mindset and is always looking to learn and grow continually.
• Is detail-oriented and has strong organizational skills.
• Has strong communication skills and the ability to collaborate with cross-functional teams.

Day in the life

• Provides accounting support for project managers from project start-up to project close-out.
• Prepares accurate monthly billing packets, including all necessary supporting documents based on customer requirements, terms and conditions, and contract provisions.
• Submits packets to customers by the specified due dates, uploads them into relevant portals as needed, and posts to the ERP system.
• Maintains and updates the ERP system with budgets, contracts, billing, and project information as directed by project managers.
• Manages the following compliance items: Project Insurance Certificates, enrollment in proper Wrap-Up Insurance Programs (when applicable), bonds, Project Preliminary Notices, and UCC Filings.
• Assists in resolving customer billing disputes and compliance issues.
• Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the Company’s core values and meet or exceed the customer’s expectations.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company's mission, vision, and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI), and providing high-quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• High School diploma or equivalent. An associate degree or equivalent work experience in business administration, accounting or a related field is preferred.
• Minimum 2+ years of work experience in accounting, business management, or administration. Knowledge of the construction industry is a plus.
• Experience and proficiency using database, spreadsheet, accounting and billing software and systems, preferably eCMS. Expertise in Microsoft Office software applications, specifically Excel.
• Demonstrate understanding of basic accounts receivable practices and principles. Demonstrate strong analytical and mathematical skills, and the ability to read and understand financial documents.
• Strong team player, with effective collaboration, organizational, interpersonal, and relationship-building skills.
• Strong initiative, prioritization, and customer service skills.
• Strong problem-solving skills and high detail orientation.
• Demonstrate high level of integrity and dependability.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.

Benefits

At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees. Additional information is available at Archkey.com.

Legal & Fraud Disclaimer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an affirmative action, Equal Opportunity Employer.