Project Executive

Martell Electric, LLC; South Bend (IN); On-site; USD 85,000 - 110,000; Full time

Job summary

Martell Electric, LLC is seeking a Project Executive in South Bend, IN to oversee project management from initiation to completion. You will manage project teams, ensure adherence to contractual obligations, and maintain communication with stakeholders.

The ideal candidate possesses a relevant degree, extensive construction project management experience, and excellent negotiation skills.

Qualifications

• Bachelor’s degree and/or associate degree, trade school certification, and/or 5+ years of Construction Project Management.
• Prior project management experience with a proven track record of completing projects on time and on budget.
• Familiarity with contract management systems and related software tools.

Responsibilities

• Manage project workload by ensuring deadlines and budgetary constraints are met.
• Communicate project goals and status with key stakeholders and job site personnel.
• Oversee project personnel’s participation in job site safety and adherence to OSHA standards.

Skills

Strong understanding of contract terms

Exceptional communication skills

Analytical and problem-solving skills

Ability to influence and negotiate

Education

Bachelor’s degree or associate degree

5+ years of Construction Project Management

Tools

Estimating software (Accubid, Connest, McCormick)

Online documentation software (Project Site, Esub, Procore)

Job description

THE JOB DESCRIPTION:

Project Executive will report to the Director of Infrastructure. As Project Executive, you will be the point of contact throughout the life cycle of the project (from start-up to completion) and is responsible for monitoring scope and overall project management activities. The position interacts with all internal departments and field supervision, inspectors, owners, and general contractors/construction managers from project start up to project close out.

WHAT YOU DO:

• Support pre-qualification and bidding processes by reviewing proposed terms and ensuring alignment with company risk policies.
• Develop project execution plans, staffing/scheduling plans (to include labor, subcontractors, and project engineers) and tracking metrics
• Coordinate and ensure adherence to contract documents (plans, specifications, permits, technical elements, estimates)
• Manage project workload by prioritizing work to ensure deadlines and budgetary constraints are met
• Communicate project goals and status with key project stakeholders and job site personnel
• Monitor, control, and report on financial performance of each project managed from start to job completion
• Procure vendors and materials for project
• Provide project administrative oversight by communicating complaints from customers, regulatory agencies, or any other entity to key stakeholders
• Oversee project personnel’s participation in all aspects of job site safety and adherence to OSHA standards
• Track project tasks, including contracts, proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers, closeout activities
• Manage administrative tasks including project filing/sharing, print coordination, logging Request for Information (RFIs) & submittals, quality assurance/quality control (QA/QC) documentation and coordination, copying/scanning, creation/maintenance of various spreadsheets, correspondence, and log maintenance
• Support client in understanding and consideration of all warranty issues
• Special duties and projects, as assigned or necessary including coverage of other coordinators
• Other duties as required and/or assigned

WHAT YOU BRING:

• Bachelor’s degree and/or associate degree, trade school certification, and/or 5+ years of Construction Project Management
• Strong understanding of contract terms, risk management, and fundamentals of commercial and construction law.
• Exceptional mindfulness, communication, and interpersonal skills, with the ability to influence and negotiate effectively.
• Familiarity with contract management systems and related software tools.
• Solid knowledge of regulatory and compliance requirements relevant to contract administration.
• Strong analytical and problem-solving skills to assess contract risks and support dispute resolution
• Prior project management experience with a proven track record of completing projects on time and on budget
• Flexibility and ability to handle and manage change effectively and efficiently
• Ability to sequence electrical/infrastructure installations with other construction trades
• Estimating software experience (Accubid, Connest, McCormick) for change order pricing
• Experience with on-line documentation software (Project Site, Esub, Procore)

WHAT YOU SHOULD KNOW:

Martell Services Group is deeply committed to building a workplace where inclusion is not only valued but prioritized. We are proud to be an equal opportunity employer and committed to creating a welcoming and diverse environment. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, age, or any other protected characteristic as outlined by federal, state, or local laws. Martell Services Group makes hiring decisions based solely on qualifications, merit, and organizational needs.