Project Development Coordinator

Jacobs; Oakland (CA); On-site; USD 78,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan

Stock purchase program

Unlimited PPTO

Job summary

Jacobs is seeking a proactive Project Development Coordinator to support business development, client account teams, and office engagement across California, with primary focus on the Miami market. The role partners with Client Account Managers to coordinate engagement activities, maintain CRM data, and drive collaboration across leadership and operations.

This onsite position emphasizes organization, communication, and workplace readiness.

Qualifications

• Bachelor’s degree in business or related field or equivalent experience.
• 4+ years supporting business development, sales operations, or account management.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication and professional demeanor.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate client visits, leadership meetings, office events, and sponsorships.
• Maintain CRM data, pipelines, and sales tracking across markets.
• Support proposals, pursuits, and content coordination.
• Assist with account planning, follow-ups, and market research.

Skills

Organizational skills

Communication skills

Attention to detail

Professional judgment

Confidentiality

Microsoft Office

PowerPoint

SharePoint

Teams

Education

Bachelor's degree in business, marketing, communications, public administration, planning, engineering, or related field

Tools

Salesforce

Adobe InDesign

Adobe Acrobat

PowerPoint

Excel

SharePoint

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Jacobs is seeking a proactive and highly organized Project Development Coordinator to support business development activities, client account teams, and office engagement across California. This role combines business development coordination with local office leadership, helping strengthen client relationships, support growth initiatives, and foster a connected, client-ready workplace environment.

In this role, you'll partner with Client Account Managers and cross-functional teams to coordinate sales and account activities, maintain pipeline and CRM data, support pursuits and proposals, conduct client and market research, and help drive follow-through on key priorities. You'll also serve as the primary point of contact for the Miami office, supporting workplace readiness, client visits, office events, and employee engagement. Success in this position requires strong organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities while collaborating with a wide range of stakeholders.

What You'll Do

• Partner with local leadership, facilities, sales, and operations teams to support office priorities and workplace readiness activities
• Coordinate client visits, leadership meetings, office events, sponsorship activities, and other initiatives that support Jacobs' presence in the Miami market
• Connect employees with appropriate resources, processes, and contacts to support office operations and engagement
• Support visitor logistics, meeting room readiness, vendor coordination, supplies management, and other office-wide needs

Business Development Coordination

• Partner with Client Account Managers and account teams to coordinate client engagement activities, sales priorities, and pursuit readiness efforts
• Support pipeline reviews, sales coordination activities, and account team collaboration across multiple markets
• Maintain accurate client, opportunity, and sales data within CRM and sales tracking systems
• Conduct client, market, and procurement research to support business development strategies and growth opportunities
• Assist with proposals and pursuit activities, including scheduling, compliance reviews, content coordination, and submission support
• Support account planning, client follow-up activities, industry events, sponsorships, and market visibility initiatives
• Facilitate coordination among business development, sales, marketing, and operations teams to help advance strategic priorities
• Bachelor's degree in business, marketing, communications, public administration, planning, engineering, or a related field, or equivalent professional experience
• Four or more years of experience supporting business development, sales operations, client account management, marketing, or project teams within a professional services environment
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholder requests
• Excellent written and verbal communication skills with the ability to prepare professional materials and interact effectively with diverse audiences
• Demonstrated ability to track actions, maintain accurate records, and coordinate activities with minimal supervision
• Strong attention to detail and ability to exercise sound professional judgment and confidentiality
• Proficiency with Microsoft Office applications, Teams, SharePoint, Word, Excel, and PowerPoint
• Ability to work full-time in the Miami office and support in-person collaboration, client engagement, and workplace coordination

Here's what you'll need

Ideally, you'll also have

• Experience in the architecture, engineering, construction, environmental, infrastructure, or related professional services industry
• Familiarity with CRM, pipeline management, or sales tracking platforms such as Salesforce or similar systems
• Experience supporting procurement tracking and internal business development approval processes
• Experience coordinating proposals, pursuits, or client account activities
• Knowledge of procurement portals, Adobe Acrobat, InDesign, or similar business development tools
• Experience supporting client-facing events, sponsorships, industry conferences, or market engagement activities

This position is based 100% on-site at Jacobs' Miami office. Immigration sponsorship is not available for this role.

Benefits

• Our health and welfare benefits are designed to invest in you, and in the things you care about.
• Your health.
• Your well-being.
• Your security.
• Your future.
• Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount.
• Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan.
• Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave.
• And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $78,000.00 to $95,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on October 05, 2026. This position will be open for at least 3 days.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.