Project Development Coordinator

DreamYard Project; New York (NY); Hybrid; USD 55,000 - 60,000; Full time

Job summary

DreamYard Project in the Bronx seeks a Development Coordinator to support fundraising operations, donor stewardship, grants management, and events. The role emphasizes accurate CRM data entry, gift processing, and reporting to drive fundraising strategy.

The position requires experience with CRM systems, strong organizational skills, and the ability to manage multiple campaigns and deadlines. It offers a hybrid work arrangement with in-person requirements for events and workshops.

Qualifications

• Minimum 1 year of experience in nonprofit administration, development, fundraising operations or related field.
• Experience with a CRM required (Salesforce, Tessitura, Little Green Light, Raiser’s Edge, etc.)
• Must handle confidential information with discretion and discernment.
• Strong organizational skills for multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Google Suite.

Responsibilities

• Maintain donor, prospect, institutional, event, gift, and engagement records in Little Green Light.
• Process gifts and maintain complete contribution records with proper documentation and coding.
• Conduct database audits and resolve duplicates, gaps, or inconsistencies.
• Identify data gaps and opportunities to improve development tracking and workflows.
• Prepare donor acknowledgements, tax receipts, and stewardship communications.
• Support donor cultivation and campaigns including mailings, digital appeals, and events.
• Coordinate with program and finance for grants and reporting needs.
• Assist with proposal development, grant reporting, and funder research.
• Maintain grant records, budgets, and reporting requirements.
• Support development events including the annual gala and guest lists.

Skills

Nonprofit administration

CRM experience

Discretion & confidentiality

Organization

Communication

Google Suite

Tools

Salesforce

Tessitura

Little Green Light

Raiser’s Edge

Job description

Who We Are

DreamYard Vision: Building Artists- Building Community- Building Dreams- To change the world.

DreamYard Mission And History

DreamYard (DY), founded in 1994, is a Bronx-based organization that uses the arts, social justice pedagogy, and digital and connected learning to inspire youth, public schools, and communities. DreamYard’s yearlong arts programs develop artistic voices, nurture young people's desire to make change, and cultivate the skills necessary to reach positive goals. By committing to sustained learning opportunities along an educational pathway, with 45 partnering public schools K-12th Grade, with our own DY Prep HS School and at the DreamYard Art Center in Morrisania, DreamYard supports young people as they work toward higher learning, meaningful careers, and social action. We seek to be effective locally while having a national and international impact through partnerships, collaboration, and learning exchanges.

Anti-racism Commitment

At DreamYard, we commit to being an anti-racist organization. We lead with race because we operate in a country founded on the genocide of Indigenous people, the enslavement of African people, and the oppression of countless others. We acknowledge the role this history plays in perpetuating inequity and dominant white culture.

The Community

DreamYard is focused on the Bronx, a borough that possesses incredible cultural, human and economic assets. In addition to working throughout the Bronx, DreamYard partners with local, national and international communities to utilize the arts to build bridges to opportunity. The organization believes that the arts are a necessary part of developing our local assets to their greatest potential.

Position Summary

Reporting to the Director of Development, the Development Coordinator supports all of DreamYard’s fundraising activities, with a particular focus on development operations, individual giving and stewardship, grants administration, and events.

The Development Coordinator works extensively within DreamYard’s CRM (Little Green Light) to ensure Development data is accurate, complete, and useful; processes and acknowledges gifts; tracks donor and prospect engagement; coordinates grant deadlines, supporting documentation, and reporting requirements; supports individual giving campaigns and donor cultivation; and produces reports and analysis that inform fundraising strategy.

This position is well suited to an organized, detail-oriented development professional who enjoys working with data and systems as much as working with people. The successful candidate will be comfortable managing recurring processes independently, identifying gaps or inconsistencies, and helping develop more effective systems as DreamYard expands its fundraising program.

This is a hybrid role. Minimum in-person requirement is one day a week every other week, with additional in-person attendance required for staff workshops, special events, and program visits.

Key Responsibilities

Development Operations, CRM & Data

• Maintain accurate and complete donor, prospect, institutional, event, gift, and engagement records in Little Green Light.
• Process gifts and maintain complete and accurate contribution records, including appropriate documentation, coding, and donor information.
• Conduct regular database audits and resolve duplicate, incomplete, or inconsistent records.
• Identify data gaps, inconsistencies, and opportunities to improve Development tracking and workflows.

Individual Giving & Donor Stewardship

• Prepare timely donor acknowledgements, tax receipts, and other stewardship correspondence.
• Maintain donor stewardship and cultivation plans and track correspondence, meetings, solicitations, and other touchpoints in Little Green Light.
• Support annual and special giving campaigns, including list preparation, segmentation, mailings, digital appeals, and response tracking.
• Conduct donor and prospect research and assist with identifying prospective individual, corporate, and institutional supporters.
• Prepare agendas, donor histories, prospect profiles, briefing materials, and other information for meetings and solicitations.
• Support donor cultivation and stewardship activities, including communications, visits, small gatherings, and special events.

Grants & Institutional Giving

• Maintain grant records, agreements, budgets, reporting requirements, and supporting documentation.
• Track grant deliverables and reporting requirements and proactively flag upcoming deadlines or information needs.
• Coordinate with Program, Finance, and other staff to gather information needed for proposals and reports.
• Assist with proposal and report preparation, submission, and funder research.
• Maintain current organizational documents and standard application materials required for funding applications.

Development Events

• Support Development-related cultivation, stewardship, and fundraising events, including the annual gala.
• Manage Development event data, guest lists, invitations, RSVPs, donor information, sponsorship records, and post-event follow-up.

Finance & Reporting

• Work closely with the Director of Development and Finance team to reconcile contributed revenue and ensure consistency between Little Green Light and financial records.
• Assist with tracking restricted grants, pledges, payments, and other contributed revenue.
• Maintain documentation needed for audits and financial reporting related to contributed revenue.
• Other duties as assigned by management.

Required Qualifications

• Minimum 1 year of experience in nonprofit administration, development, fundraising operations, grants management, database administration, or a related field.
• Experience with a CRM required (Salesforce, Tessitura, Little Green Light, Raiser’s Edge, etc.)
• Must know how to exercise discretion and discernment with regards to highly confidential information.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and competing priorities.
• Excellent written and verbal communication skills.
• Demonstrated attention to detail and commitment to accurate recordkeeping and data integrity.
• Proficiency with Google suite

Compensation

The Development Coordinator is a full-time, non-exempt position with a salary range of $55,000-$60,000 based on experience.

COVID19 Protocol

Please note that proof of vaccinations will be required as a DreamYard COVID-19 health and safety protocol.

DreamYard is an Equal Opportunity Employer is an equal opportunity employer. DreamYard prohibits unlawful discrimination against any employee or applicant for employment based on race, color, religion, sex, gender identity, age, national origin, genetic characteristics, disability, status as a special disabled veteran or veteran, marital status, sexual orientation, sexual identity or any other basis prohibited by law.

DreamYars is also committed to the principles of arts education, educational reform, and social justice, and fashions its programs to specifically address the needs of urban communities that are typically underrepresented because of race, sex, ethnicity, and socioeconomic status. Accordingly, we welcome and encourage applications from a diverse range of individuals. Bronx-based and Spanish-speaking applicants are strongly encouraged to apply.