Project Delivery Specialist 2

Woodard & Curran; Portland (ME); On-site; USD 34,440 - 37,195; Full time

Benefits offered by this job

Benefits package

Job summary

Woodard & Curran in Portland, ME is seeking a Project Delivery Specialist to support project teams through the full lifecycle. You will coordinate meetings, manage schedules, assist with travel, and organize project logistics while ensuring quality, branding, and documentation standards.

The role emphasizes attention to detail, multi-tasking, and collaboration with project managers, technical managers, and operations teams to move deliverables forward and support client success.

Qualifications

• Bachelor's degree or equivalent with 3–4 years of related experience.
• Experience supporting projects, contracts, client-facing activities or administrative operations.
• Strong proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Experience with D365 or similar project management software is preferred.
• Exceptional organizational skills and ability to manage multiple projects simultaneously.

Responsibilities

• Coordinate meetings, manage calendars, assist with travel, process expense reports, and organize project activities.
• Assist with project administration including research, printing, scanning, shipping, document management, and logistics.
• Format, edit, and prepare project deliverables using Word, PowerPoint, and Excel with branding and quality standards.
• Coordinate production and distribution of client deliverables and track receipt of final versions.
• Support project setup activities including folders, proposal tracking, and pipeline monitoring.
• Coordinate project kickoffs, technical reviews, closeout activities, and required documentation to support QA.
• Lead project records retention efforts including closeout documentation and archiving.
• Collaborate with internal departments to resolve administrative issues.
• Verify subcontractor compliance: W-9s, insurance certificates, health and safety docs.
• Track certificates of insurance and support ongoing compliance.
• Support work order management and maintain proposal formatting and client communications.
• Create and maintain SharePoint sites, Teams spaces, and other project tools.
• Support office operations and process improvement initiatives.

Skills

Organizational skills

Time management

Communication skills

Problem solving

Team collaboration

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Microsoft Office (Word/Excel/PowerPoint/Outlook/Teams/SharePoint)

D365 or similar PM software

Job description

Woodard & Curran is an employee-owned engineering, science, and operations firm dedicated to clean water, a safe environment, healthy communities, and happy people. We foster an inclusive, collaborative culture that supports professional growth, flexibility, and meaningful work, empowering our employees to make a lasting impact on our clients, communities, and the planet.

What’s in it for you:

Woodard & Curran is seeking a highly organized and proactive Project Delivery Specialist to support our consulting teams throughout the full project lifecycle. This role offers the opportunity to work closely with Project Managers, Technical Managers, , and operations teams while playing a key role in project delivery, quality assurance, client engagement, contract administration, and operational excellence. You'll be part of a collaborative environment where your attention to detail and ability to keep projects moving forward will directly contribute to our success.

Who are we looking for:

We are seeking a motivated professional who thrives in a fast-paced consulting environment, enjoys managing multiple priorities, and takes pride in delivering high-quality work. The ideal candidate is detail-oriented, adaptable, and confident working with project teams to ensure deliverables, contracts, schedules, and documentation are completed accurately and efficiently. This individual enjoys solving problems, supporting clients and teams, and continuously improving processes.

This position is full time in the Portland Office.

What will you be doing at Woodard & Curran?

• Support project teams by coordinating meetings, managing calendars, assisting with travel arrangements, processing expense reports, and organizing project-related activities.
• Assist with project administration activities including research, printing, scanning, shipping services, document management, and coordination of project logistics.
• Format, edit, proofread, and prepare project deliverables using Microsoft Word, PowerPoint, and Excel while ensuring Woodard & Curran branding and quality standards are maintained.
• Coordinate the production and distribution of client deliverables in electronic and hard-copy formats and track receipt of final deliverables.
• Support project setup activities, including creation of project folders, proposal tracking, opportunity setup, and monitoring pipeline information.
• Champion Project Quality Assurance (PQA) processes by coordinating project kickoffs, technical reviews, closeout activities, and required documentation.
• Lead project records retention efforts, including project closeout documentation, archiving, scanning, and records management activities.
• Collaborate with internal departments and project teams to resolve administrative and project support issues.
• Verify subcontractor compliance requirements including contracts, W-9 forms, insurance certificates, and health and safety documentation.
• Track project-related certificates of insurance and support ongoing compliance efforts.
• Support work order management for ongoing client contracts and assist in maintaining consistent proposal formatting and client communications.
• Create and maintain SharePoint sites, Microsoft Teams collaboration spaces, and other project communication tools.
• Support office operations and ongoing process improvement initiatives that enhance project delivery efficiency.

What You Will Need to Succeed:

• Bachelor's degree, relevant certification, or equivalent combination of education and 3-4 years of related experience.
• Experience supporting projects, contracts, client-facing activities, or administrative operations in a professional services environment.
• Strong proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Experience with D365 or similar project management software is preferred.
• Exceptional organizational skills with the ability to prioritize competing priorities and manage multiple projects simultaneously.
• Strong attention to detail and commitment to quality.
• Ability to work independently while collaborating effectively across project teams and departments.
• Excellent written and verbal communication skills.
• Confidence working in an environment where priorities may shift and ambiguity exists.
• Ability to identify issues, recommend solutions, and proactively move projects forward.
• Demonstrated ability to support onboarding, training, or mentoring of colleagues is a plus.
• Strong customer service mindset and professionalism when interacting with internal and external stakeholders.
• Adaptable and comfortable with change.
• Highly organized with excellent time management skills.
• Creative problem solver who can think proactively.
• Assertive and confident in helping teams meet deadlines and project requirements.
• Collaborative and relationship-focused.
• Motivated to continuously improve processes and deliver exceptional client service.

$25 - $27 an hour

This position’s anticipated pay range is provided below; final exempt salary or non-exempt hourly pay will be dependent on experience level as well as considering a % based geographic differential based on where the final candidate will be working. Geographic differentials are used to recognize and reflect cost of labor differences between geographic markets.

Woodard & Curran offers a comprehensive benefits package. For more information about our benefits & workplace policies visit Benefit & Policy Information - Woodard & Curran.

E-Verify Participation: Woodard & Curran participates in E-Verify to confirm the employment eligibility of all newly hired employees. As part of this process, we provide access to the Right to Work & E-Verify postings.

Equal Employment Opportunity & Accessibility: Woodard & Curran is an Equal Opportunity Employer. We are committed to non-discrimination and make employment decisions based on job-related factors. Individuals with disabilities and protected veterans are encouraged to apply. If you require a reasonable accommodation during the application process, please contact Beth Sweitzer.

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