Project Delivery Coordinator

Donohue & Associates, Inc.; Sheboygan (WI); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Flexible work schedules

Disability/life insurance

FSAs

Professional organization support

Discretionary annual bonuses

Profit-sharing plan

Job summary

Donohue & Associates, Inc. is seeking a Project Delivery Coordinator to support the successful delivery of water, wastewater, stormwater, and related infrastructure projects.

You will partner with project managers and construction teams to keep projects on schedule from planning through closeout. The ideal candidate has 5+ years of experience in project management or construction support, strong organizational and communication skills, and experience with project administration tools.

Qualifications

• Associate degree or equivalent in engineering technology, construction management, PM, business admin, or related field.
• 5+ years supporting engineering or construction projects, water/wastewater preferred.
• Strong organization with attention to detail and ability to manage multiple priorities.
• Adaptable to project lifecycle changes and collaborative with clients and teams.
• Experience with project administration, data management, or construction platforms.

Responsibilities

• Provide project administration and coordination to multiple managers and teams.
• Manage documentation: RFIs, submittals, change orders, pay apps, minutes, closeout docs.
• Coordinate meetings, action logs, schedules, milestones and deliverables.
• Assist with project setup, invoicing, budgeting, earned value, reporting.
• Keep organized project files and ensure documentation control.
• Facilitate communication among clients, contractors, subconsultants, and teams.
• Support continuous improvement of delivery processes.

Skills

PM experience

Organizational skills

Communication skills

MS Office proficiency

Education

Associate degree

Tools

eComm

ProCore

Quest

Bluebeam

Wrike

SharePoint

Deltek Vantagepoint

Adobe Acrobat Pro

Job description

Donohue & Associates, a preferred provider of water and wastewater engineering services, is seeking a Project Delivery Coordinator to support the successful delivery of water, wastewater, stormwater, and related infrastructure projects.

In this role you'll partner with project managers, construction managers/administrators, senior managers, and project teams to keep projects organized, on schedule, and moving forward, from planning through construction and project closeout. You will coordinate project delivery activities, support construction phase services, maintain project documentation, and help implement efficient processes that allow project teams to deliver successful projects. The ideal candidate will have 5+ years of experience in project management and/or construction support. This position is open to any Donohue office location.

Responsibilities

• Provide project administration and coordination support to multiple project and construction managers/administrators to facilitate successful project delivery.
• Support engineering services during construction by managing project documentation, including RFIs, shop drawing submittals, change orders, pay applications, meeting agendas and minutes, closeout documentation, and project correspondence using internal and external construction management tools.
• Coordinate project meetings, maintain action item logs, and monitor project schedules, milestones, and deliverables.
• Assist with project setup, contract administration, invoicing, budget and schedule tracking, earned value analysis, and project reporting.
• Maintain organized project files and document control throughout the project lifecycle.
• Facilitate communication among clients, contractors, subconsultants, and multi-disciplinary project teams.
• Assist with continuous improvement of project delivery processes.
• Provide administrative and coordination support to senior management as requested.

Minimum Requirements

• Associate’s degree in engineering technology, construction management, project management, business administration, or related field.
• 5+ years of experience supporting engineering or construction projects. Experience supporting water/wastewater projects or complex construction is preferred.
• Strong organizational skills with exceptional attention to detail and accuracy while managing multiple priorities.
• Ability to adapt to changes throughout the project lifecycle.
• Strong written, verbal, and interpersonal skills with a collaborative, client-focused approach.
• Experience with project, construction administration, accounting, or data management platforms (e.g., eComm, ProCore, Quest, Bluebeam, Wrike, SharePoint, Deltek Vantagepoint, Adobe AcroPlot or Pro).
• Strong proficiency with MS Office, particularly Excel, Word, and PowerPoint.

Benefits

• Medical, dental, and vision insurance
• Robust 401(k) plan with company contribution
• Paid time off and company holidays
• Flexible work schedules around core hours
• Short- and long-term disability/life insurance
• Flexible spending accounts (FSAs)
• Professional organization support
• Discretionary annual bonuses
• Industry-unique monthly profit-sharing plan

For candidates in Illinois and Minnesota, the anticipated salary range for this position is $55,000-$85,000. Actual compensation will depend on education, experience, expertise, geographic location, and organizational needs.

Donohue is an Equal Opportunity Employer.