Project Delivery Coordinator

Donohue & Associates; Naperville (IL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with company contribution

Paid time off and holidays

Flexible work schedules around core

Disability & life insurance

FSAs

Professional organization support

Discretionary annual bonuses

Job summary

Donohue & Associates is seeking a Project Delivery Coordinator to support water, wastewater, stormwater and related infrastructure projects.

You will partner with managers and project teams to keep projects on schedule from planning through closeout, coordinating delivery activities and maintaining documentation. The role requires 5+ years in project management or construction support and offers flexible office locations.

Qualifications

• 5+ years of experience supporting engineering or construction projects, preferably water/wastewater.
• Associate’s degree in engineering tech, construction management, or related field.
• Strong organizational skills and attention to detail with multiple priorities.
• Ability to adapt to changes through the project lifecycle and communicate effectively.

Responsibilities

• Provide project administration and coordination to facilitate successful delivery for multiple managers.
• Support construction services by managing RFIs, submittals, change orders, pay apps, agendas, minutes and closeout docs.
• Coordinate project meetings, maintain action Item logs, monitor schedules and milestones.
• Assist with setup, contract administration, invoicing, budgeting and earned value reporting.
• Maintain organized project files and document control throughout the lifecycle.
• Foster clear communication among clients, contractors and subconsultants.
• Support continuous improvement of project delivery processes.
• Provide administrative support to senior management as needed.

Skills

Organizational skills

Communication

Attention to detail

Adaptability

Client-focused

Education

Associate’s degree in engineering tech or related field

Tools

eComm

ProCore

Quest

Bluebeam

Wrike

SharePoint

Deltek Vantagepoint

Adobe Acrobat Pro

Job description

Donohue & Associates, a preferred provider of water and wastewater engineering services, is seeking a Project Delivery Coordinator to support the successful delivery of water, wastewater, stormwater, and related infrastructure projects.

In this role you'll partner with project managers, construction managers/administrators, senior managers, and project teams to keep projects organized, on schedule, and moving forward, from planning through construction and project closeout. You will coordinate project delivery activities, support construction phase services, maintain project documentation, and help implement efficient processes that allow project teams to deliver successful projects.

The ideal candidate will have 5+ years of experience in project management and/or construction support. This position is open to any Donohue office location.

Responsibilities

• Provide project administration and coordination support to multiple project and construction managers/administrators to facilitate successful project delivery.
• Support engineering services during construction by managing project documentation, including RFIs, shop drawing submittals, change orders, pay applications, meeting agendas and minutes, closeout documentation, and project correspondence using internal and external construction management tools.
• Coordinate project meetings, maintain action item logs, and monitor project schedules, milestones, and deliverables.
• Assist with project setup, contract administration, invoicing, budget and schedule tracking, earned value analysis, and project reporting.
• Maintain organized project files and document control throughout the project lifecycle.
• Facilitate communication among clients, contractors, subconsultants, and multi-disciplinary project teams.
• Assist with continuous improvement of project delivery processes.
• Provide administrative and coordination support to senior management as requested.

Qualifications

• Associate’s degree in engineering technology, construction management, project management, business administration, or related field.
• 5+ years of experience supporting engineering or construction projects. Experience supporting water/wastewater projects or complex construction is preferred.
• Strong organizational skills with exceptional attention to detail and accuracy while managing multiple priorities.
• Ability to adapt to changes throughout the project lifecycle.
• Strong written, verbal, and interpersonal skills with a collaborative, client-focused approach.
• Experience with project, construction administration, accounting, or data management platforms (e.g., eComm, ProCore, Quest, Bluebeam, Wrike, SharePoint, Deltek Vantagepoint, Adobe AcroPlot or Pro).
• Strong proficiency with MS Office, particularly Excel, Word, and PowerPoint.

Donohue offers a competitive wage and comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Robust 401(k) plan with company contribution
• Paid time off and company holidays
• Flexible work schedules around core hours
• Short- and long-term disability/life insurance
• Flexible spending accounts (FSAs)
• Professional organization support
• Discretionary annual bonuses

For candidates in Illinois and Minnesota, the anticipated salary range for this position is $55,000-$85,000. Actual compensation will depend on education, experience, expertise, geographic location, and organizational needs.

Donohue is an Equal Opportunity Employer.