Project Delivery Coordinator

Donohue & Associates; Indianapolis (IN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan

Paid time off and company holidays

Flexible work schedules around core

Disability and life insurance

Flexible spending accounts (FSAs)

Professional organization support

Discretionary annual bonuses

Job summary

Donohue & Associates, a water and wastewater engineering firm, seeks a Project Delivery Coordinator to support delivery of water, wastewater, stormwater and related infrastructure projects. You will partner with project managers and multi-disciplinary teams to keep projects organized from planning through closeout, coordinating meetings, documentation, and schedules.

The ideal candidate has 5+ years of experience in project management or construction support and a degree in engineering

Qualifications

• Associate’s degree required in engineering technology, construction management, PM, or related field.
• 5+ years supporting engineering or construction projects.
• Strong organizational skills and attention to detail.
• Experience with project/document management platforms.

Responsibilities

• Provide project administration and coordination support to multiple project and construction managers/administrators to facilitate successful project delivery.
• Manage project documentation including RFIs and submittals, change orders, pay applications, meeting agendas/minutes, closeout docs, and project correspondence.
• Coordinate project meetings, maintain action item logs, and monitor schedules, milestones, and deliverables.
• Assist with project setup, contract administration, invoicing, budget and schedule tracking, earned value analysis, and project reporting.
• Maintain organized project files and document control throughout the project lifecycle.
• Facilitate communication among clients, contractors, subconsultants, and multi-disciplinary teams.
• Assist with continuous improvement of project delivery processes.
• Provide administrative and coordination support to senior management as requested.

Skills

Strong organizational skills

Written and verbal communication

Interpersonal skills

Collaborative, client-focused approach

Ability to adapt to changes

Education

Associate’s degree in engineering technology, construction management, project management, business administration, or related field

Tools

eComm

ProCore

Quest

Bluebeam

Wrike

SharePoint

Deltek Vantagepoint

Adobe Acrobat Pro

Job description

Donohue & Associates, a preferred provider of water and wastewater engineering services, is seeking a Project Delivery Coordinator to support the successful delivery of water, wastewater, stormwater, and related infrastructure projects.

In this role you'll partner with project managers, construction managers/administrators, senior managers, and project teams to keep projects organized, on schedule, and moving forward, from planning through construction and project closeout. You will coordinate project delivery activities, support construction phase services, maintain project documentation, and help implement efficient processes that allow project teams to deliver successful projects.

The ideal candidate will have 5+ years of experience in project management and/or construction support. This position is open to any Donohue office location.

Responsibilities

• Provide project administration and coordination support to multiple project and construction managers/administrators to facilitate successful project delivery.
• Support engineering services during construction by managing project documentation, including RFIs, shop drawing submittals, change orders, pay applications, meeting agendas and minutes, closeout documentation, and project correspondence using internal and external construction management tools.
• Coordinate project meetings, maintain action item logs, and monitor project schedules, milestones, and deliverables.
• Assist with project setup, contract administration, invoicing, budget and schedule tracking, earned value analysis, and project reporting.
• Maintain organized project files and document control throughout the project lifecycle.
• Facilitate communication among clients, contractors, subconsultants, and multi-disciplinary project teams.
• Assist with continuous improvement of project delivery processes.
• Provide administrative and coordination support to senior management as requested.

Qualifications

• Associate’s degree in engineering technology, construction management, project management, business administration, or related field.
• 5+ years of experience supporting engineering or construction projects. Experience supporting water/wastewater projects or complex construction is preferred.
• Strong organizational skills with exceptional attention to detail and accuracy while managing multiple priorities.
• Ability to adapt to changes throughout the project lifecycle.
• Strong written, verbal, and interpersonal skills with a collaborative, client-focused approach.
• Experience with project, construction administration, accounting, or data management platforms (e.g., eComm, ProCore, Quest, Bluebeam, Wrike, SharePoint, Deltek Vantagepoint, Adobe AcroPlot or Pro).
• Strong proficiency with MS Office, particularly Excel, Word, and PowerPoint.

Donohue offers a competitive wage and comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Robust 401(k) plan with company contribution
• Paid time off and company holidays
• Flexible work schedules around core hours
• Short- and long-term disability/life insurance
• Flexible spending accounts (FSAs)
• Professional organization support
• Discretionary annual bonuses

For candidates in Illinois and Minnesota, the anticipated salary range for this position is $55,000-$85,000. Actual compensation will depend on education, experience, expertise, geographic location, and organizational needs.

Donohue is an Equal Opportunity Employer.