Project Cost Administrator

DataField Technology Services; Westerville (OH); On-site; USD 45,000 - 62,000; Full time

Job summary

DataField Technology Services is seeking a Project Cost Administrator for a 6-month contract-to-hire engagement. You will bridge project managers, finance, and external stakeholders to coordinate contract reviews, establish new projects, monitor costs, and prepare progress billings.

The role emphasizes cost control, WIP reviews, accounts payable/receivable, forecasting, and monthly financial reporting. Strong financial acumen and proficiency with Excel/Outlook/Word are essential.

Qualifications

• Solid financial analytical skills, including cost control and accounts receivable knowledge.
• Excellent interpersonal and verbal communication with internal and external stakeholders.
• Strong attention to detail, time management, and adaptability in a fast-paced environment.

Responsibilities

• Coordinate contract legal reviews, signatures, and ensure documentation is returned to the customer.
• Monitor job costs, conduct monthly WIP reviews with Project Managers, identify costing issues.
• Assist with monthly project billings and ensure timely payment of invoices.

Skills

Financial acumen

Technical proficiency

Communication

Organization

Team alignment

Education

College degree or equivalent

Tools

Microsoft Outlook

Excel

Word

Financial software

Job description

Description

About the Opportunity

Our client, a leading global service-based systems integrator, is seeking an enthusiastic, results-driven Project Cost Administrator to join their dynamic team for a 6-month contract-to-hire opportunity.

In this role, you will act as a vital bridge between project managers, finance, and external stakeholders. You will be responsible for coordinating the legal review of contracts, managing job setups, controlling project costs, and preparing progress billing. With over 20 years of proven industry growth, our client prides itself on a foundation of core values that drive an unmatched, team-first culture. If you are a person of integrity with a commitment to accountability and delivering results, this role offers an excellent pathway to long-term career growth.

Responsibilities

• Project Initiation & Contracts: Coordinate contract legal reviews, signatures, and ensure all required documentation (including COIs and OCIP/CCIP documentation) is returned to the customer. Book new projects, process change orders, and notify internal stakeholders.
• Cost Control & WIP Reviews: Monitor job costs to identify anomalies and provide accurate feedback. Conduct monthly Work-In-Progress (WIP) reviews with Project Managers to identify costing issues, schedule impacts, and required billings.
• Billing & Accounts Receivable: Assist with monthly project billings, ensuring customer documentation requirements are met. Work with Project Managers to minimize unbilled revenue and resolve anomalies to ensure timely payment of invoices.
• Accounts Payable & Invoicing: Act as the second-level approver for all project accounts payable invoices. Review invoices for accuracy and correct GL codes. Manage and track subcontractor invoices, COIs, and lien waivers against the monthly forecast.
• Financial Forecasting & Reporting: Assist leadership in creating monthly revenue and gross margin forecasts. Monitor open POs, track revenue weekly, and run monthly labor utilization and financial reports.
• Project Closeout: Review inactive projects monthly for trailing costs and resolve any identified issues.
• Customer Service: Prepare and send monthly customer surveys, acting as the customer’s best service provider to ensure our client remains the industry's first choice for service.

Requirements

Skills & Abilities

• Financial Acumen: Solid financial analytical skills, including cost control, accounts receivable knowledge, and the ability to interpret financial reports.
• Technical Proficiency: Excellent skills in Microsoft Outlook, Excel, Word, and financial software (including invoice tracking, reporting, and data entry).
• Communication: Excellent interpersonal and verbal communication skills; capable of working effectively with a wide cross-section of internal and external stakeholders.
• Organization & Autonomy: Strong attention to detail, time management, and the flexibility to adapt to changing priorities in a fast-paced, dynamic environment.
• Team Alignment: Solid team orientation and a strong dedication to providing world-class customer service.

Qualifications

Education:

• College degree, trade school, or equivalent professional experience required.

Preferred Experience (Not strictly required, but highly valued):

• 3+ years in a bookkeeping or accounting environment.
• 3+ years of project cost accounting experience.
• 2+ years of experience working within a construction or systems integration environment.