Project Coordinator V

MED Medtronic Inc; Mounds View (MN); On-site; USD 75,000 - 113,000; Full time

Job summary

Medtronic is seeking an executive assistant to support the Global Quality Operations President and Leadership Team in our Mounds View, MN facility. You will manage calendars, coordinate meetings, and handle confidential information with discretion, while aligning with cross‑functional teams.

The role requires on‑site presence, strong organizational skills, and the ability to drive follow‑through on critical priorities, travel logistics, and project support across the GO&SC organization.

Qualifications

• High School Diploma or GED with 10+ years of relevant experience, Associate’s Degree with 8+ years, or Bachelor’s Degree with 6+ years.
• Experience in executive administrative support and calendar management.
• Strong proficiency with Microsoft Office and ability to create meeting materials.

Responsibilities

• Proactively manage complex calendars, meeting coordination, and scheduling priorities.
• Coordinate leadership meetings, business reviews, and cross‑functional discussions, including agendas and materials.
• Track action items, decisions, and deadlines to support leadership accountability.

Skills

Calendar management

Meeting coordination

Travel logistics

Discretion

Effective communication

Cross‑functional collaboration

Project support

Data gathering & reporting

Documentation & training material

Microsoft Office proficiency

Team coordination

Education

High School Diploma or GED

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft Office (Teams, PowerPoint, Word, Excel, Outlook)

Travel expense systems

Data reporting tools

Job description

A Day in the Life

This position will be a key member of Medtronic’s Global Operations Quality (GO&SC) business based out of our Mounds View, MN facility. This role provides executive administrative support to our Global Quality Operations President and Leadership Team, helping ensure proactive coordination of calendars, meetings, communications, travel, and operational priorities. The position serves as a trusted partner to leadership, supporting confidential business activities, facilitating follow‑through on key action items, and helping maintain strong execution across the team. This role will work closely with internal stakeholders to facilitate leadership meetings, manage documentation and reporting needs, coordinate special events, support local facility needs, and partner with the leadership team on special projects as needed. At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross‑functional collaboration as we work together to engineer the extraordinary. It will be critical for the selected talent to be on‑site with the Vice President at the Mounds View, MN facility. Travel may be required 3 to 4 times per year, approximately 10 to 12 days annually.

Responsibilities

• Proactively manage complex calendars, meeting coordination, and scheduling priorities
• Coordinate leadership meetings, business reviews, team meetings, large organizational meetings across global teams, and cross‑functional discussions, including agendas, materials, notes, room logistics, visitor needs, and follow‑up
• Track action items, decisions, deadlines, and priorities to support leadership accountability and execution
• Draft, edit, and route correspondence, meeting communications, and internal updates as needed
• Coordinate domestic and complex international travel, expenses, and related logistics
• Support confidential and sensitive business matters with discretion and sound judgment
• Partner with leadership team and administrative colleagues including Suite C level to support consistent execution and communication flow
• Assist with special projects, team events, local facility needs, and other leadership support as assigned
• Partner with key departments for Leadership Team support, HR, Communications, IT & Media Team.
• Monitor project, program, and system status to ensure alignment with established objectives, timelines, and deliverables.
• Track budgets, schedules, and key performance indicators, escalating risks and issues as needed.
• Support the development, implementation, and administration of program and system procedures, guidelines, and processes.
• Gather, compile, analyze, and maintain data for reports, presentations, and operational reviews.
• Provide technical support for business programs and systems, including troubleshooting and user assistance.
• Develop and maintain program documentation, training materials, and user resources.
• Partner with cross‑functional teams to improve operational effectiveness and support program execution.

Must Have: Minimum Requirements

• High School Diploma or GED and 10+ years of relevant experience
• Associate’s Degree and 8+ years of relevant experience
• Bachelor’s Degree and 6+ years of relevant experience

Nice to Have

• Experience managing complex calendars, meetings, travel, expenses, and confidential information
• Strong organizational, technical, communication, and influencing skills, both written and verbal, with the ability to work confidently across all levels of the organization and with external business contacts
• Expert working knowledge of Microsoft Office, including Teams, PowerPoint, Word, Excel, and Outlook, with the ability to create meeting materials and follow up to ensure content is received on time
• Proven experience supporting projects and managing multiple priorities in a dynamic environment, while handling interruptions professionally
• Experience working with confidential and trusted information
• Strong drive for results, responsiveness, self‑initiative, and the ability to quickly learn and handle a wide range of projects, tasks, and issues in new and effective ways
• Experience supporting projects, programs, business operations, or enterprise systems
• Experience preparing reports, analyzing data, and maintaining program documentation
• Experience tracking project timelines, budgets, and operational metrics
• Experience using business systems and Microsoft Office applications
• Experience supporting large‑scale business programs or cross‑functional initiatives
• Experience developing or delivering system and process training
• Experience with data extraction, data management, and reporting tools
• Experience creating and maintaining standard operating procedures and process documentation
• Advanced proficiency with Microsoft Excel and reporting tools
• For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co‑workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

U.S. Work Authorization & Sponsorship

At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise‑wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal‑level roles and above, where specialized expertise aligns with long‑term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$75,200.00 - $112,800.00

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week:

• Health, Dental and vision insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Life insurance
• Long‑term disability leave
• Dependent daycare spending account
• Tuition assistance/reimbursement
• Simple Steps (global well‑being program)

The following benefits and additional compensation are available to all regular employees:

• Incentive plans
• 401(k) plan plus employer contribution and match
• Short‑term disability
• Paid time off
• Paid holidays
• Employee Stock Purchase Plan
• Employee Assistance Program
• Non‑qualified Retirement Plan Supplement (subject to IRS earning minimums)
• Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)

Regular employees are those who are not temporary, such as interns.

Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan.

Please note some of the above benefits may not apply to workers in Puerto Rico.

Further details are available at the link below: Medtronic benefits and compensation plans

Equal Employment Opportunity

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

Field Employee Credentialing

For sales reps and other patient facing field employees, going into a healthcare settingis considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support. This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here.

For updates on job applications, please go to the candidate login page and sign in to check your application status. If you need assistance completing your application please email [e-mail] To request removal of your personal information from our systems please email [e-mail]

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary. We change lives. Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That’s who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives. We build extraordinary solutions as one team. With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough. This life‑changing career is yours to engineer. By bringing your ambitious ideas, unique perspective and contributions, you will… Build a better future, amplifying your impact on the causes that matter to you and the world Grow a career reflective of your passion and abilities Connect to a dynamic and inclusive culture that welcomes the challenge of life‑long learning These commitments set our team apart from the rest: Experiences that put people first. Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career‑building resources you need. Life‑transforming technologies. No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms. Better outcomes for our world. Here, it’s about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls. Insight-driven care. Fresh viewpoints. Cutting‑edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities. For sales reps and other patient facing field employees, going into a healthcare settingis considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support. This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here. For updates on job applications, please go to the candidate login page and sign in to check your application status. If you need assistance completing your application please email [e-mail] To request removal of your personal information from our systems please email [e-mail]