Project Coordinator - The Sports Facilities Companies

ZipRecruiter; Clearwater (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading sports development company in Clearwater, FL seeks a Project Coordinator to support venue project management and FF&E procurement. The role involves detailed task management, vendor coordination, and ensuring project milestones are met. Excellent written, verbal communication, and organizational skills are essential. Familiarity with the construction management process is preferred.

Qualifications

• Familiarity with construction management and FF&E procurement is a plus.
• Proven experience in managing multiple projects.
• Ability to work independently and meet deadlines.

Responsibilities

• Assist in coordinating design support and project management.
• Provide support in FF&E design and procurement.
• Ensure contractor performance meets expectations.

Skills

Detail oriented

Organized

Excellent written communication

Excellent verbal communication

Interpersonal skills

Problem-solving ability

Education

College degree

Tools

MS Word

MS Excel

MS Outlook

Project management software

Job description

Job Description

PROJECT COORDINATOR

Sports Facilities Development, LLC

LOCATION: Clearwater, FL

DEPARTMENT: DEVELOPMENT

REPORTS TO: VICE PRESIDENT OF DEVELOPMENT SERVICES

STATUS: FULL-TIME (EXEMPT)

ABOUT THE COMPANY:

SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun.

SFC has been awarded recognition as a Top Workplace year over year and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.

POSITION SUMMARY:

This position works within the Development team with responsibilities including but not limited to new and existing venue project management, FF&E procurement tasks, drawing reviews and markups, facilities management, supplies purchasing, and other venue operations items. This position supports throughout Owner's Representation Services, Venue Planning/Design Consulting Services, and FF&E procurement services.

PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

• Assist the SFC Project Managers, Project Executives, and other construction leaders in coordinating all aspects of design support, project management, and product procurement
• Set deadlines and manage expectations for construction team and vendors
• Provide assistance in FF&E (furniture, fixture & equipment) design for space programming, development of bid packages, procurement/vendor selection, and installation and coordination with oversight of architect to ensure scope is covered
• Supports in creating product specifications
• Assist in creating RFPs and in compiling and evaluating proposals
• Ensure vendors and contractors are accurately performing their contracted duties
• Close projects out contractually, financially, and with proper documentation and warranties per FF&E procurement contracts
• Complete daily tasks and projects, providing detailed task lists to external vendors and managing completion dates
• Coordinate with opening staff, as a liaison between leadership, GC and all related support staff during pre-opening and completion phase
• Coordinate with GCs, pre-opening teams, and technology and AV teams on delivery and installation of other products and services for new venue openings
• Create daily task lists/punch lists for the property management teams that are on board with the new facility
• Communicate daily concerns with Project Manager and Project Team Members
• Assist with punch list for General Contractor and provide daily/weekly updates to leadership
• Works with PM, development team, and ownership to deliver a final product that meets or exceeds standards and financial goals
• Help develop and implement corporate procedures and systems to improve SFC project management delivery experience
• Maintain good working relationships with suppliers, dealers, and manufacturers
• Other projects as assigned by management

MINIMUM QUALIFICATIONS:

• College degree but not required
• Familiarity of the construction management process and/or FF&E procurement process
• Proven experience in proactively working on multiple projects
• Proficient with MS Word, Excel, and Outlook; as well as learn and deploy new systemic platforms
• Experience working with project management software
• Experience in reading blueprints
• Detail oriented, organized with the ability to multi-task and work under pressure
• Excellent written and verbal communication skills
• Excellent interpersonal skills and customer service skills
• Ability to analyze and problem solve
• Ability to work independently and meet deadlines
• Maintain professional appearance and attitude in all settings
• Experience in client interface and relationship management

TRAVEL REQUIREMENTS:

• Willing to travel up to 30% of the time

WORKING CONDITIONS AND PHYSICAL DEMANDS:

• Must be able to lift 40 pounds waist high
• Will be required to sit for extended periods of time operating a computer
• Office environment has intermittent noise, normal in nature