Project Coordinator Technical Services Full Time

Pine Rest Christian Mental Health Svc; Grand Rapids (MI); On-site; USD 48,000 - 66,000; Full time

Benefits offered by this job

Medical/dental/vision & life insurance

403(b) retirement match

Generous PTO

Tuition assistance & loan forgiveness

Employee Assistance Program

Job summary

Pine Rest Christian Mental Health Svc seeks a Project Coordinator to join a tight-knit team delivering building projects. You will direct, organize, and control project activities, ensuring excellent customer service and on-time completion across clinical facilities.

The role emphasizes coordination with PM, facilities, and maintenance, with focus on documentation, reporting, and discreet handling of sensitive information in a healthcare setting.

Qualifications

• High School Diploma or equivalent required.
• Associate’s or Bachelor’s degree preferred.
• Experience in administrative support or project coordination is a plus.

Responsibilities

• Provides administrative support to Project Management, Facility Manager, and Maintenance Supervisor.
• Tracks project materials and coordinates with suppliers.
• Coordinates installation and project timelines with customers, sales, and subcontractors.
• Gathers documentation to keep projects on schedule and maintains CRM records.
• Produces reports and handles confidential information with discretion.
• Initiates process improvements to increase department efficiency.

Skills

Project management

Administrative support

Data entry

Reporting

Communication

Confidentiality

Education

High School Diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

CRM system

Job description

Cost Center955 Technical ServicesScheduled Weekly Hours40Work ShiftShift & StatusWhat Will You Do?As a Project Coordinator at Pine Rest, you’ll be part of tight-knit team that believes in the healing power of your expertise and compassion. The Project Coordinator is an integral member of the project team responsible for delivering building development projects of varying size and complexity. This position is responsible for directing, organizing and controlling project activities. The Project Coordinator is dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace.Who We Are:We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day.Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. Our on-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists and chaplains are equipping the next generation of care providers.We are passionate about serving and are honored to be a part of this incredible work.Principal Duties and Responsibilities:Provides administrative support to Project Management, Facility Manager, and Maintenance Supervisor.Supports project management through the identification, ordering, and tracking of project materials.Serves as a liaison for department with all project stakeholders and any involved parties.Coordinates successful completion of installation projects through meetings, developing strategies, and ensuring resources are provided to see projects through from start through completion.Creates installation schedule in collaboration with customer, sales, installation department, and sub-contractors to meet specified timeline.Gathers and completes documentation necessary to keep project on schedule.Receives, researches, and responds to requests for information from both internal and external customers.Documents project status by inputting data into company CRM system.Develops, prepare, generates, prints, and distributes reports.Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.Initiates process improvement to increase department efficiency and accuracy.Deals with confidential information and/or issues using discretion and judgment.Requests quotes for contracts, services and Capital Budget projects (over $500). Coordinates maintenance and capital budget systems.Project management of projects as assigned, including Interior Finishes, Furniture, Mechanical, Plumbing and Electrical Systems.Serves as public utility company liaison.Manage various utility services and regulatory compliance inspections.Maintain records of fleet vehicles.What Does This Role Require?Education/Experience:High School Diploma or equivalent requiredAssociate’s or Bachelor’s degree preferredBenefits:Medical, dental, vision & life insurance plans403(b) retirement match contribution by Pine RestGenerous PTO for full and part time employeesTuition assistance & loan forgivenessEmployee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc.Partnership with Davenport University provides generous discount on tuition for employees and family members.Notice:Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts.Successful completion of a drug screen prior to employment is also part of our background process.