Project Coordinator - Special Projects Group

UMC; Washington, Lynnwood (District of Columbia, WA); On-site; USD 125,000 - 150,000; Full time

Job summary

An established industry player is seeking a Project Coordinator for its Special Projects Group. This role involves providing essential administrative support, managing project files, and coordinating with team members to ensure smooth operations. The ideal candidate will thrive in a collaborative environment, utilizing their organizational and communication skills to assist with project management tasks. With a strong commitment to employee well-being and professional growth, this opportunity offers a competitive salary and a comprehensive benefits package, making it a perfect next step in your career journey.

Benefits

Medical, dental, and vision insurance

401(k) plan with company match

Health Savings and Flexible Spending Accounts

Company-paid life and disability insurance

Paid Time Off (PTO)

Seven paid holidays plus one floating holiday

Employee Assistance Program

Professional development support

Employee referral program

Wellness program and employee events

Qualifications

• Proficiency with MS Office and Adobe for administrative tasks.
• Minimum 2 years experience in the construction industry.

Responsibilities

• Provide administrative support to the Special Project Group.
• Organize and manage project files and documents.
• Assist with procurement and bid processes.

Skills

MS Outlook

MS Excel

MS Word

Adobe

Organizational Skills

Communication Skills

Clerical Procedures

Education

Associate of Art Degree in Business

2 years experience in construction industry

Tools

SalesLogix

Job description

Position Title:

Project Coordinator - Special Projects Group

Date Posted:

04/24/2025

Location:

Lynnwood, WA

Pay Range:

$23.00
-
$26.00

Application Instructions

With more than 100 years of steady growth, UMC is proud to offer an environment where continuous learning, collaboration, and innovation are part of everyday work. We empower team members through hands-on experience, supportive training, advanced technology, and creative problem-solving. Our people are knowledgeable, trusted, and committed to doing what's right-for our clients, our teams, and our communities.

We recognize that our people are the foundation of our success. At UMC, we are intentional about fostering a culture where everyone feels welcomed, respected, and supported. We bring together talented individuals from across the region to form high-performing teams in design, engineering, project management, and business services.

Let UMC be the next step in your career-where your well-being, work-life balance, and growth matter.

Application Process:

UMC uses an electronic application process for open positions. Required documents may include a resume, cover letter, references, and work authorization confirmation. Online assessments may be included as part of the candidate evaluation process.

Benefits Summary:

UMC offers a competitive salary and a generous benefits package, including:

• Medical, dental, and vision insurance
• 401(k) plan with company match
• Health Savings and Flexible Spending Accounts
• Company-paid life and disability insurance (STD/LTD)
• Paid Time Off (PTO) beginning at 120 hours annually for full-time employees
• Seven paid holidays plus one floating holiday
• Employee Assistance Program
• Professional development support and tuition reimbursement
• Employee referral program
• Wellness program and employee events

Paid Time Off:

Eligible employees begin accruing PTO on their date of hire. PTO combines vacation and sick leave, starting at 15 days per year for full-time employees. UMC also follows Washington State Sick Leave guidelines, providing one hour of sick leave for every 40 hours worked.

Position Description

Starting Salary Range: $23 - $26 an hour, depending on experience

Location: Lynnwood, WA

Classification: Non-exempt

Must be eligible to work in the U.S. - Sponsorship not available

General Position Summary:

Provide administrative support to the Special Project Group.

Essential Job Functions:

1. Support Special Projects Group.
2. Image/ scan, fax, copy, sort, and file project documents.
3. Proof read documents
4. Organize and manage files by project.
5. Pickup, deliver and copy drawings.
6. Procure and prepare submittals.
7. Procure and prepare Operation and Maintenance manuals.
8. Coordinate red-line and as-built drawings.
9. Distribute, post, and integrate RFI's to Front Desk.
10. Distribute materials to team members.
11. Archive documents.
12. Estimating
13. Assist bid process.
14. Coordinate client / vendor bid quotes through PDM
15. Coordinate bid documents procurement through PDM
16. Assist Special Projects Group with procurement.
17. Prepare purchase orders
18. SalesLogix
19. Assist with updating project information.
20. Assist Special Projects Group with management of project financial information.
21. Assist with Project Setup form. Acquire job number(s)
22. Assist with PO closeout for projects
23. Assist with preparation of subcontracts or project work requests
24. Assist with job close-outs.
25. Prepare and submit Expense Report for Special Projects Group Manager.
26. Regular attendance and promptness are considered part of each employee's essential job functions.

Secondary Job Functions:

1. Attend meetings and document follow-up actions.
2. Manage office supplies / equipment / materials
3. Manage mail and UPS deliveries, shipments, and returns

Position Requirements

Skills Required to Perform the Essential Duties of the Job:

1. Proficiency with MS Outlook, Excel, Word, Adobe, Internet Browsers, Windows, and Explorer file management

2. Accuracy and efficiency with administrative and clerical procedures and systems including filing and records management systems.

3. Professionally handle phone calls.

4. Excellent organizational skills.

5. Strong oral & written communication skills.

6. Work effectively as a team with other employees as well as independently.

7. Work effectively with multiple interruptions and manage priorities.

Education Requirements Needed to Perform the Essential Duties of the Job:

1. Minimum (2) years experience in the construction industry.

2. Associate of Art Degree in Business or equivalent work experience.

Licensing or Other Special Certifications Required:

Maintain a valid Drivers License and satisfactory driving record.

Equal Opportunity Employer

Commitment to Inclusion and Belonging

At UMC, we believe that our strength comes from the diverse experiences, backgrounds, and perspectives of our people. Every team member brings something unique-whether it's a life experience, a cultural insight, a new way of thinking, or a passion for innovation. Together, those contributions shape who we are and how we serve our clients and communities.

We welcome and value the individuality each person brings to our team-including differences in education, perspectives, culture, race, ethnicity, gender identity or expression, national origin, age, language, veteran status, religion, disability, sexual orientation, and more. Building a culture of inclusion and connectedness is central to our mission, and we are committed to continuing that work every day.

Equal Employment Opportunity (EEO) Policy

UMC is proud to be an equal opportunity employer. We do not tolerate discrimination of any kind. Employment decisions are made based on qualifications, merit, and business needs-never on the basis of race, color, sex, national origin, citizenship or immigration status, religion, age, disability (physical, sensory, or mental), genetic information, sexual orientation, gender identity or expression, marital status, veteran or military status, or status as a survivor of domestic violence, sexual assault, or stalking, as well as any other protected status under federal, state, or local law.

This policy applies to all aspects of employment, including recruiting, hiring, transfers, promotions, compensation, benefits, training, and termination. UMC also strictly prohibits retaliation against anyone who raises a concern or reports a potential violation of this policy.

We are committed to taking proactive steps to support and promote the inclusion of women, people of color, individuals with disabilities, and veterans in our workforce. Our Affirmative Action plans are reviewed and updated annually as part of our ongoing efforts to create a workplace where everyone can thrive.