Project Coordinator (Shared Services)

FedWriters, Inc.; Silver Spring (MD); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Long-term and Short-term Disability Insurance

Life Insurance

401(k) Plan

Holiday Pay

Paid Time Off

Job summary

FedWriters, Inc. seeks a Project Coordinator to support NOAA's Office of Oceanic and Atmospheric Research. This hybrid role involves leading a standardized shared services model across laboratories, facilitating meetings, and translating SOPs into workflow requirements.

The ideal candidate has a bachelor's degree, 5–7 years of experience in project coordination, and strong communication skills. The position offers health insurance, a 401(k) plan, and paid time off.

Qualifications

• 5–7 years coordinating or managing project activities with proven results.
• Experience authoring SOPs or process documentation in a federal environment is desired.
• Strong experience in facilitating multi-stakeholder meetings.

Responsibilities

• Facilitate cross-laboratory working group meetings and document workflows.
• Produce standardized meeting minutes capturing decisions and actions.
• Translate approved SOPs into discrete, testable workflow requirements.

Skills

Project coordination

Written and oral communication

Facilitating multi-stakeholder meetings

Workflow/collaboration tools proficiency

Education

Bachelor's degree (or equivalent experience)

Tools

Smartsheet

Job description

Overview

Join our team as a Project Coordinator and support NOAA's Office of Oceanic and Atmospheric Research (OAR) by leading the development of a standardized shared services model across multiple laboratories and programs. You will facilitate cross-laboratory working group meetings, document administrative workflows, develop Standard Operating Procedures (SOPs) for travel, onboarding/offboarding, budget, HR, and timekeeping processes, and translate those SOPs into technical requirements for an external programmer building a centralized workflow portal, ensuring consistent, compliant, and efficient administrative operations across all participating NOAA laboratories.

Position is contingent upon contract award.

Work Schedule and Location

Hybrid: This full-time hybrid position will work Monday through Friday, 8am to 5pm with onsite work as needed at HOAA Headquarters in Silver Spring, MD.

Responsibilities

• Facilitate and attend cross-laboratory working group meetings across all four CONUS time zones (Eastern, Central, Mountain, Pacific); document current-state administrative workflows.
• Produce comprehensive, standardized meeting minutes that capture decisions, action items, and owners.
• Synthesize collected process data into standardized SOPs; harmonize variations across labs into one compliant baseline and maintain a change log.
• Translate approved SOPs into discrete, testable workflow requirements traceable back to their source steps.
• Draft functional specifications — workflows, roles, data fields, business rules — to guide the external developer.
• Serve as the requirements liaison to the external programmer; run structured feedback loops between NOAA administrative officers and the developer to resolve discrepancies.
• Develop step-by-step end-user instructions and quick-reference materials for the new portal.

Qualifications

Required:

• Bachelor's degree (or equivalent experience).
• 5–7 years coordinating or managing day-to-day project activities, with proven results in the relevant functional area.
• Strong written and oral communication skills, with a portfolio of process or technical documentation (SOPs, requirements, minutes, user guides).
• Demonstrated experience facilitating multi-stakeholder meetings and driving them to documented decisions.
• Proficiency with workflow/collaboration tooling (e.g., Smartsheet or similar).

Desired:

• Experience authoring SOPs or process documentation in a federal environment.
• Experience translating business processes into functional/system requirements for a software build.Familiarity with NOAA, OAR, or federal shared-services / administrative operations.
• PMP or CAPM certification.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

FWI is an Equal Opportunity Employer, including disability/vets.

Pay Range

Negotiable