Project Coordinator: Scheduling & Field Liaison (Growth to PM)

Cobalt Service Partners; Lebanon (TN); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Weekly pay via direct deposit

Medical, dental, and vision

HSA contribution

Company-paid life insurance

401(k) with Safe Harbor

Profit sharing potential

Paid vacation and holidays

Growth path to PM

Job summary

System Integrations in Lebanon, TN is seeking an organized Project Coordinator to bridge Project Managers and field teams. You’ll schedule technicians, track progress, and ensure accurate time entries and billing hours, supporting two Project Managers and growing into project management.

Ideal candidates bring 3–5 years in project coordination, strong communication, and proficiency with ConnectWise, Site Owl, or SmartSheet.

Qualifications

• 3–5 years of experience in project coordination, dispatch, scheduling, or operations support.
• Strong written and verbal communication with a calm, customer-first approach.
• Highly organized, with the ability to manage competing priorities and deadlines.
• Proficiency with ConnectWise, Site Owl, SmartSheet, or similar tools.
• Punctual and available for on-call needs.

Responsibilities

• Schedule and dispatch technicians 1–2 weeks forward, with tentative schedules 1 month out.
• Order lifts and equipment as needed.
• Send project kickoff updates, progress reports, and closeout surveys to customers.
• Audit technician notes and GPS data daily to verify accuracy and on-site arrival.
• Address or elevate time entry and technician issues by 10 AM daily.
• Keep project dashboards, tickets, and billing hours accurate and up to date.
• Create and follow up on issue tickets for in-progress project issues.

Skills

Project coordination

Communication

Organization

ConnectWise

Site Owl

SmartSheet

On-call readiness

Tools

ConnectWise

Site Owl

SmartSheet

Job description

System Integrations in Lebanon, TN is seeking an organized Project Coordinator to bridge Project Managers and field teams. You’ll schedule technicians, track progress, and ensure accurate time entries and billing hours, supporting two Project Managers and growing into project management.

Ideal candidates bring 3–5 years in project coordination, strong communication, and proficiency with ConnectWise, Site Owl, or SmartSheet.