Project Coordinator - Residential Construction Operations

Tom Curren Companies; Newton (MA); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Health and dental insurance

Retirement plan with company match

Paid time off

Company holidays

Phone and laptop provided

Job summary

Tom Curren Companies in Newton, MA is seeking a detail-oriented Project Coordinator to support our residential Production team. You will ensure signed projects enter Production with complete information, and that every material selection is ordered accurately, tracked, and ready when the field team needs it.

The ideal candidate is highly organized, communicates professionally with clients and vendors, and can manage multiple tasks while meeting deadlines.

Qualifications

• Two to three years of residential construction, remodeling, design-build, purchasing, or construction-administration experience preferred but not required.
• Strong administrative experience in a fast-paced environment; related experience may be transferable.
• Excellent attention to detail, written communication, follow-through, and time-management skills.
• Comfort using Microsoft Office or Google Workspace and learning new systems.
• Ability to read project scopes, product specifications, and basic plans.
• Valid driver's license and authorization to work in the United States.

Responsibilities

• Review signed contracts and confirm complete scope, drawings, selections, client information, deposits, and project documents.
• Identify missing information or inconsistencies and work with Sales, Estimating, Finance, and Production to close gaps.
• Order documented and approved client selections, verifying model numbers, quantities, sizes, finishes, and lead times.
• Prepare purchase orders and maintain accurate records of orders, deliveries, backorders, and credits.
• Track long-lead materials and alert Project Managers to risks affecting schedules.
• Coordinate deliveries with vendors, warehouse, PMs, field teams, and clients as appropriate.
• Support PMs with project files, meeting notes, action items, and closeout records.

Skills

Organizational skills

Attention to detail

Communication skills

Proactive problem solving

Time management

Team collaboration

Tools

Microsoft Office / Google Workspace

Project management software

CRM systems

Accounting software

Purchasing systems

Job description

Tom Curren Companies

Project Coordinator

Residential Construction and Remodeling

Tom Curren Companies is seeking a highly organized Project Coordinator to provide administrative support across our residential Production team. This role helps ensure that signed projects enter Production with complete information and that every approved material selection is ordered accurately, tracked carefully, and ready when the field team needs it.

About Tom Curren Companies

For more than 40 years, Tom Curren Companies has helped homeowners throughout Greater Boston care for, improve, and transform their homes. Our work includes remodeling, painting, and carpentry projects delivered by an experienced team of Project Managers, field professionals, and long-standing trade partners. We value high- quality work, candid communication, teamwork, personal initiative, doing the right thing, and relentless focus on the client.

What You Will Do:

• Review newly signed contracts using our Production intake checklist and confirm that required scope, drawings, selections, client information, deposits, and project documents are complete.
• Identify missing information or inconsistencies and work with Sales, Estimating, Finance, and Production to close gaps before ordering or project kickoff.
• Order documented and approved client selections, verifying model numbers, quantities, sizes, finishes, accessories, pricing, freight, lead times, and delivery details.
• Prepare purchase orders and maintain accurate order, delivery, backorder, return, replacement, credit, and warranty records.
• Track long-lead materials and proactively alert Project Managers to risks that could affect the production schedule.
• Coordinate deliveries with vendors, our warehouse, Project Managers, field teams, and clients as appropriate.
• Support Project Managers with project files, meeting notes, action-item tracking, routine documents, permit or inspection administration, and closeout records.
• Match purchase orders, vendor confirmations, packing slips, invoices, and credits and route discrepancies for resolution.
• Log and track punch-list and warranty items and help keep communication and documentation moving through completion.
• Provide responsive, accurate administrative support wherever the Production team needs it most.

What Will Make You Successful:

• You are exceptionally organized and notice details others miss.
• You enjoy managing many moving pieces and closing every open loop.
• You communicate directly, professionally, and respectfully with clients, vendors, and coworkers.
• You are comfortable asking questions and stopping an order when information is incomplete or inconsistent.
• You anticipate deadlines and raise risks early rather than waiting for a problem to grow.
• You work independently while understanding that great projects are delivered by a team.

Qualifications:

• Two to three years of residential construction, remodeling, design-build, purchasing, or construction- administration experience is preferred but not required.
  
• Strong administrative experience in a fast-paced environment is required; relevant experience in logistics, purchasing, design, property management, or a skilled-trade office may be transferable.
• Excellent attention to detail, written communication, follow-through, and time-management skills.
• Comfort using Microsoft Office or Google Workspace and learning new project-management, CRM, accounting, and purchasing systems.
• Ability to learn construction terminology and read project scopes, product specifications, selection schedules, and basic plans.
• Valid driver's license and authorization to work in the United States.

Position Details:

• Employment: Full-time
• Location: Newton, Massachusetts; primarily in office with occasional local jobsite, vendor, or warehouse visits
• Compensation: Starting Salary: $55K - Competitive base salary based on relevant experience
• Benefits: Health and dental insurance; retirement plan with company match; paid time off; paid
• company holidays; and company-issued phone and laptop, subject to plan terms and eligibility

Why Join Us

This is an opportunity to become the administrative backbone of a growing Production team and make a visible difference on every project. The right person will help prevent avoidable delays, protect project quality, and give our Project Managers more time to lead the work and care for our clients. Tom Curren Companies is an equal opportunity employer. We consider qualified applicants without regard to any characteristic protected by applicable law. Reasonable accommodations are available for qualified individuals with disabilities.