Project Coordinator, Research & Development, Research & Development

Sabin Vaccine Institute, Inc.; Northern (KY); Hybrid; USD 62,000 - 68,000; Full time

Benefits offered by this job

Medical, dental and vision

Employer-paid life and disability

401(k) matching

Paid holidays

Job summary

Sabin Vaccine Institute, Inc. is seeking a Project Coordinator for Research & Development to support vaccine development programs across CMC, non-clinical, clinical, and regulatory areas. You will partner with internal teams and external stakeholders to enable alignment and delivery per plan.

The role involves financial planning, reconciliation, reporting, and coordinating workstreams within a multidisciplinary environment. Remote work is offered to US-based applicants; travel may be required.

Qualifications

• Bachelor’s degree in life sciences, biotech, or related field.
• 2+ years of project coordination or similar role in life sciences preferred.
• Experience with Smartsheet and MS Project desirable.
• Strong organizational, multitasking, and stakeholder management skills.

Responsibilities

• Support Program and Project Managers in coordinating day-to-day activities and tracking progress of vaccine development programs.
• Plan and monitor activities, timelines, forecast and actuals, and deliverables to ensure on-time completion.
• Coordinate across teams to ensure seamless communication and alignment.
• Prepare, track, review, polish, and file deliverables for timely stakeholder submissions.
• Support meeting execution, including scheduling, agendas, minutes, action items, and materials.
• Assist in creating and updating project timelines using Office Timeline, Smartsheet and MS Project.
• Maintain up-to-date project files and document control within PM systems.
• Assist in developing and improving Program and Project Management processes and tools.
• Support improvement projects by providing planning and execution leadership.

Skills

Project management

Organizational skills

Communication

Attention to detail

Interpersonal skills

Education

Bachelor’s degree in life sciences or related field

Tools

Smartsheet

MS Project

Excel

PowerPoint

Job description

All Jobs > Project Coordinator, Research & Development

Project Coordinator, Research & Development
Fully Remote • Remote Worker - US Only • Research & Development

Full-time

Description

Reports to: Director, Project Management, Research & Development

Location: Remote Work (US Only)

Number of Available Positions: (2)

The application review process will begin the week of July 20, 2026.

Why Sabin:

Our mission is to make vaccines more accessible, enable innovation and expand immunization across the globe. We seek a future free from vaccine-preventable diseases. We are an innovative, collaborative and engaged team that values accountability, teamwork, partnership and driving impact. We are vaccine champions improving lives through immunization. Sabin staff, management and Board of Trustees are committed to developing a diverse, equitable and inclusive team.

Position Summary:

The Project Coordinator in Research & Development (R&D) is a detail-oriented individual who will be responsible for supporting the planning, coordination, and execution of Sabin’s Vaccine development programs. They will partner and collaborate across the organization and with external stakeholders to provide comprehensive support which enables alignment, action, and delivery per plan.

The incumbent will support a range of activities including financial planning and reconciliation, coordinate information and reporting, as well as assisting with workstreams related to Program and Project Management of vaccine development that include but are not limited to Chemistry, Manufacturing and Controls (CMC), Non-Clinical, Clinical, and Regulatory Affairs. They will work within a multidisciplinary internal team and external environment encompassing US Government agencies, non-profit organizations, academia, and commercial partners.

Responsibilities:

• Support Program and Project Managers in coordinating day-to-day activities and tracking progress of vaccine development programs.
• Partner with Sabin staff to plan and monitor activities, timelines, forecast and actuals, and deliverables to ensure successful completion within established timelines.
• Coordinate across teams and programs to ensure seamless communication and alignment.
• Coordinate the preparation, tracking, review, polishing, and filing of deliverables to ensure timely submission to stakeholders (inclusive but not limited to weekly dashboards, biweekly and monthly reporting).
• Support meeting execution, including scheduling, preparing meeting agendas, taking minutes, tracking and monitoring action items, and circulating materials to attendees.
• Assist in creating, maintaining, and updating project timelines using Office Timeline, Smartsheet and MS Project in coordination with Program and Project Manager(s) and Scheduler.
• Maintain up to date project files and ensure document control within project management systems.
• Assist in developing and improving Program and Project Management processes and tools to support execution and overall R&D operations.
• Support improvement projects by providing planning and execution leadership.

Requirements

• Bachelor’s degree in life sciences, biotech, or a related field.
• 2+ year(s) of experience in project coordination or a similar role within life sciences, biotech, or pharmaceutical industry is preferred.
• Proficiency in project management principles, as well as associated software (e.g., Smartsheet, MS Project) is desired.
• Strong organizational skills with the ability to manage multiple priorities and stakeholders effectively.
• Ability to work independently, anticipate needs, and take initiative.
• Detail-oriented and highly organized, with strong analytical skills and a proactive approach to problem-solving.
• Excellent interpersonal, verbal and written communication skills with commitment to accuracy.
• Proficiency with Microsoft Office applications (Excel, Outlook, PowerPoint, Word, OneNote, MS Teams)
• Demonstrated ability to think critically and demonstrate troubleshooting, problem-solving, and service-oriented skills and approach.
• Experience handling confidential and sensitive information; ability to exercise discretion.
• Ability to process information quickly and listen carefully to feedback and comments and adapt plans/actions accordingly.
• Ability to travel domestically and internationally with notice.

Other:

• Subject to a criminal background investigation
• Request for three professional references
• Verification of education/degrees

Sabin’s philosophy is to ensure fair, unbiased, equitable, competitive compensation and benefits. Using benchmarking and salary survey data, the annual salary for this position ranges from $62,000 - $68,000. The exact compensation may vary based on skills, experience, training, and certifications/degree. As a grant-funded organization, Sabin actively seeks funding for existing and new programs.

Sabin provides a comprehensive benefits package that includes medical, dental, and vision coverage, as well as flexible spending accounts. Eligible employees receive flexible vacation and sick leave, along with employer-paid life and disability insurance. The organization observes 11 federal holidays and an end-of-year winter break. Sabin also offers an employer-matching 401(k) plan.

Sabin is an Equal Opportunity Employer. All applicants will be considered for employment without attention to their race, color, religion, national origin, ancestry, age, disability or genetic information, sex (including gender identity, pregnancy or sexual orientation), marital status, veteran status, or any other characteristic protected by applicable federal, state or local laws.