Project Coordinator (Remote – Texas) Allied Steel Buildings WE'RE WITH YOU ALL THE WAY

Allied Steel Buildings; Town of Texas (WI); Remote; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Project Coordinator to join their dynamic team. In this role, you will assist in planning, coordinating, and executing projects within a pre-engineered steel company. You will work closely with project managers and clients, ensuring projects are completed on time and within budget while adhering to quality and safety standards. This position offers the opportunity to collaborate with a talented team dedicated to innovation and excellence in service. If you are detail-oriented and passionate about project management in the construction industry, this could be the perfect opportunity for you.

Qualifications

• 1-2 years of experience in project coordination or administrative role preferred.
• Proficiency in project management software and Microsoft Office is essential.

Responsibilities

• Assist in project planning, coordination, and execution for timely completion.
• Maintain strong client relationships and ensure their needs are met.

Skills

Project Management

Communication Skills

Problem-solving

Attention to Detail

Team Collaboration

Client-focused

Education

Bachelor’s degree in Construction Management

Bachelor’s degree in Engineering

Bachelor’s degree in Business

Tools

Project Management Software

Microsoft Office Suite

Job description

The Allied Culture

We believe great service matters from start to finish. It’s why going the distance for our clients starts with taking care of our team members. They are our most important asset. We invest in their continuous development, and recognize their contribution to our success. Great work starts with collaborating with a team dedicated to creating value worldwide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is flexible,
offering work-life balance, empowered because everyone’s voice matters, unified by promoting “we” over “me” and creative thinking outside the box, it’s the Allied way.

Job Description

The Project Coordinator is responsible for assisting in the planning, coordination, and execution of projects within a pre-engineered steel company supplier. This role involves working closely with project managers, clients, and various internal and external teams and vendors to ensure that projects are completed on time, within budget, and in compliance with quality and safety standards.

Responsibilities:

• Assist in the development of project plans, including scope, objectives, and deliverables.
• Coordinate project activities, tasks, and schedules to ensure alignment with project goals.
• Collaborate with project managers to track and manage project progress. Serve as a secondary point of contact for clients, providing regular updates and addressing inquiries along with the Project Manager.
• Maintain strong client relationships by ensuring their needs and expectations are met.
• Communicate project status, changes, and issues to clients as required.
• Organize and maintain project documentation, including contracts, drawings, specifications, and permits.
• Assist in the preparation and distribution of project-related documents to stakeholders.
• Ensure accurate record-keeping and document version control.
• Receive shop submittal from PM and assign to vendor for forwarding any documentation needed to the parties involved (internal and external).
• Gather all BOMs from vendors to share with clients at time of delivery.
• Update Shipping log for logistics to update client of schedule.
• Assist in resource allocation and scheduling for project teams, subcontractors, and suppliers.
• Coordinate the procurement and delivery of materials and equipment as needed.
• Monitor resource utilization and availability.
• Support project managers in budget management, including tracking project costs and expenses.
• Prepare and process purchase orders, change orders, and invoices as required.
• Collaborate with the finance team to ensure accurate financial reporting.
• Review quote for accuracy and confirm it is within budget, to be confirmed with PM.
• Confirm payment terms for order.
• Update CRM for final job cost associated.
• Assist in quality control activities to ensure that project deliverables meet specified standards.
• Monitor and document quality-related issues and facilitate their resolution in collaboration with the Field Services team.
• Contribute to inspections and quality audits as needed.
• Collaborate with internal and external stakeholders, including project teams, subcontractors, and suppliers.
• Facilitate effective communication and collaboration among various project participants.
• Attend project meetings and provide administrative support.

Qualifications:

• Bachelor’s degree in Construction Management, Engineering, Business, or related field (preferred).
• 1-2 years of experience in a project coordination or administrative role within the construction or steel industry is advantageous.
• Proficiency in project management software and Microsoft Office Suite.
• Knowledge of construction processes, terminology, and safety practices.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy.
• Problem-solving and critical thinking.
• Team collaboration and interpersonal skills.
• Ability to adapt to changing project requirements.
• Efficiently able to execute many tasks.
• Client-focused and results-oriented.
• Proactive and responsive.
• Ability to prioritize.

Allied is an equal-opportunity employer.

DFWP/EEOE