Project Coordinator, Quality/Patient Safety, 40 hours, days

UMass Memorial Health; Worcester (MA); On-site; USD 54,000 - 96,000; Full time

Job summary

UMass Memorial Health in Worcester, MA is seeking a Project Coordinator to support cross-functional teams, help develop work plans, and monitor milestones to keep projects on schedule.

You will prepare materials, arrange meetings, document progress, provide end-user tools and dashboards, and offer training as needed, leveraging Microsoft Office to drive timely deliverables and clear communication across stakeholders.

Qualifications

• Two years related experience.
• Excellent organization skills.
• Ability to manage multiple assignments, projects, set priorities, and meet timeframes.
• Strong Microsoft Office skills including Excel, Word, and Power Point.

Responsibilities

• Coordinates and supports project activities to ensure project is on schedule.
• Works with management to assist in the development and documentation of project scopes and timelines.
• Tracks and documents progress towards project milestones.

Skills

Two years related experience

Excellent organization skills

Multitasking

Microsoft Office skills

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Exemption Status: Exempt

Hiring Range: $53,580.80 - $96,428.80

Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations.

Schedule Details: Monday through Friday

Scheduled Hours: 8-5

Shift: 1 - Day Shift, 8 Hours (United States of America)

Hours: 40

Cost Center: 10030 - 6212 Office Quality Patient Safety

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

Coordinates and supports project activities to ensure project is on schedule. Works with management to assist in the development and documentation of project scopes and timelines. Tracks and documents progress towards project milestones.

Major Responsibilities

• Provides project coordination support to project/program leaders in developing work plans and in monitoring and ensuring the timely implementation of all project deliverables. This may include but is not limited to researching information, analyzing data, providing data tools or survey tools, compiling information, arranging meetings/conferences, producing correspondence and reports.
• Collaborates with designated team(s), department management and other stakeholders to communicate the purpose and processes of the project, facilitate and encourage participation, prepare materials for project meetings and document assigned tasks. Develops project schedule to identify project milestones, interim deliverables and accountabilities. Communicates expectations and tracks and reports project status to all key stakeholders.
• Schedules, attends and participates in project and/or other meetings, distributes agenda and action items. Serves on designated committees and councils as necessary.
• Maintains project tracking and provides status updates. Follow-up with team participants to ensure deadlines are maintained; communicates information to the team and external constituents/stakeholders. Identifies project risks and takes appropriate action, including escalation through defined internal and external channels, to mitigate such risks.
• Prepare end-user tools, dashboards, presentations, summary reports and ongoing project evaluations. Maintains internal, external and end-user documentation for all phases of the projects. Provides training for systems as necessary.

All responsibilities are essential job functions.

Position Qualifications

License/Certification/Education

• Required: Associate degree.
• Preferred: Bachelor's degree.

Experience/Skills

• Two years related experience.
• Excellent organization skills.
• Ability to manage multiple assignments, projects, set priorities, and meet timeframes.
• Ability to support projects through from conception to completion.
• Demonstrated ability to work well independently and as part of a team.
• Excellent written and verbal and presentation skills to facilitate workgroups, prepare materials, report summaries, and general communications.
• Strong Microsoft Office skills including Excel, Word, and Power Point.
• Basic knowledge of project management tools, techniques, and methodology.

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at [e-mail]. We will make every effort to respond to your request for disability assistance as soon as possible.