Project Coordinator (Project Management Specialist) Indianapolis, Indiana, United States

Barbaricum, LLC; Indianapolis (IN); Hybrid; USD 50,000 - 75,000; Full time

Job summary

Barbaricum, LLC in Indianapolis, Indiana, is seeking a Project Coordinator (Project Management Specialist) to provide administrative, logistical, and project coordination support for mission-critical programs.

The selected candidate will assist program and project leadership with scheduling, documentation management, stakeholder communications, and project tracking activities to ensure efficient and effective program execution.

Qualifications

• Experience in general office management services including answering and directing phone calls, organize and schedule meetings and appointments, produce and distribute correspondence memos, letters, forms, and develop and maintain a filing system, and providing general support to visitors.
• Demonstrated experience with HR policies and procedures, communicates with coworkers and assist with problem resolution.
• Demonstrated experience with Microsoft products, organizing and building project management documentation, and assisting Program and Project Manager with variety of administrative taskings

Responsibilities

• Provide administrative and project coordination support for program, project, logistics, strategic planning, and safety initiatives.
• Coordinate meetings, appointments, project schedules, and stakeholder communications to support effective program execution.
• Prepare, distribute, and maintain correspondence, reports, presentations, meeting minutes, and project documentation.
• Assist Program and Project Managers with tracking project milestones, deliverables, action items, and resource requirements.
• Maintain project records, filing systems, and documentation repositories to ensure accuracy and accessibility of information.
• Support logistics planning, event coordination, and administrative activities related to project and program operations.
• Utilize Microsoft Office applications and project management tools to organize data, generate reports, and support project tracking activities.
• Serve as a point of contact for internal and external stakeholders, responding to inquiries and facilitating communication across teams.
• Support compliance with organizational policies, procedures, and administrative requirements, including HR-related processes and documentation.
• Assist with problem resolution, process improvement initiatives, and other administrative functions that contribute to successful program execution.

Skills

Office management

HR policies

Administrative support

Tools

Microsoft Office

Project documentation tools

Job description

Indianapolis, Indiana, United States

Barbaricum is a rapidly growing government contractor providing leading-edge support to federal customers, with a particular focus on Defense and National Security mission sets. We leverage more than 17 years of support to stakeholders across the federal government, with established and growing capabilities across Intelligence, Analytics, Engineering, Mission Support, and Communications disciplines. Founded in 2008, our mission is to transform the way our customers approach constantly changing and complex problem sets by bringing to bear the latest in technology and the highest caliber of talent.

Headquartered in Washington, DC's historic Dupont Circle neighborhood, Barbaricum also has a corporate presence in Tampa, FL, Bedford, IN, and Dayton, OH, with team members across the United States and around the world. As a leader in our space, we partner with firms in the private sector, academic institutions, and industry associations with a goal of continually building our expertise and capabilities for the benefit of our employees and the customers we support. Through all of this, we have built a vibrant corporate culture diverse in expertise and perspectives with a focus on collaboration and innovation. Our teams are at the frontier of the Nation's most complex and rewarding challenges. Join our team.

Barbaricum is seeking a Project Coordinator (Project Management Specialist) to provide administrative, logistical, and project coordination support for mission-critical programs and initiatives. The selected candidate will assist program and project leadership with scheduling, documentation management, stakeholder communications, and project tracking activities to ensure efficient and effective program execution.

The Project Coordinator will support a variety of operational functions, including cyber program support, strategic planning, logistics, and safety initiatives. The successful candidate will leverage strong organizational, communication, and administrative skills to coordinate activities, maintain project documentation, and facilitate collaboration among project teams and stakeholders.

Responsibilities:

• Provide administrative and project coordination support for program, project, logistics, strategic planning, and safety initiatives.
• Coordinate meetings, appointments, project schedules, and stakeholder communications to support effective program execution.
• Prepare, distribute, and maintain correspondence, reports, presentations, meeting minutes, and project documentation.
• Assist Program and Project Managers with tracking project milestones, deliverables, action items, and resource requirements.
• Maintain project records, filing systems, and documentation repositories to ensure accuracy and accessibility of information.
• Support logistics planning, event coordination, and administrative activities related to project and program operations.
• Utilize Microsoft Office applications and project management tools to organize data, generate reports, and support project tracking activities.
• Serve as a point of contact for internal and external stakeholders, responding to inquiries and facilitating communication across teams.
• Support compliance with organizational policies, procedures, and administrative requirements, including HR-related processes and documentation.
• Assist with problem resolution, process improvement initiatives, and other administrative functions that contribute to successful program execution.

Required Qualifications:

• Demonstrated experience in general office management services including answering and directing phone calls, organize and schedule meetings and appointments, produce and distribute correspondence memos, letters, forms, and develop and maintain a filing system, and providing general support to visitors.
• Demonstrated experience with HR policies and procedures, communicates with coworkers and assist with problem resolution.
• Demonstrated experience with Microsoft products, organizing and building project management documentation, and assisting Program and Project Manager with variety of administrative taskings

EEO Commitment

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Barbaricum’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.