Project Coordinator / Project Controls Support

ADP, Inc.; Indianapolis (IN); On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Paid time off

401(k) retirement plan with company

Medical and prescription drug coverage

Bonus incentives

Cell phone allowance

Vision

Employee discounts

Job summary

T2 Utility Engineers is seeking a detail-oriented Project Coordinator to support Project Managers and project operations in the US. The role involves data entry for billing, setup of projects in the financial system, and maintaining accurate project files and financial records.

The successful candidate will manage invoices, reports, and communications with clients and internal teams while handling multiple priorities in a fast-paced environment.

Qualifications

• 3–4 years of experience in project coordination, project controls, accounting support, billing, or a related administrative environment.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
• Ability to work independently and as part of a professional team.
• Experience preparing or reviewing invoices, financial documentation, reports, or project records.
• Experience with financial documentation and reports.
• Ability to manage multiple assignments and recurring deadlines in a fast-paced environment.

Responsibilities

• Support the Project Manager with all aspects of data entry including project billing, invoice preparation, review, submission, financial adjustments, and invoice requirements.
• Assist with the accurate setup and ongoing maintenance of projects in the company’s financial system.
• Maintain organized and current electronic project files and financial documentation in accordance with company standards.
• Maintain financial and billing spreadsheets in Excel to reflect current invoices, payment activity and daily narratives.
• Correspond professionally with clients and internal team members.
• Handles confidential company, employee and client information and avoids unauthorized disclosure.
• Provide Project Controls, accounting, and administrative support for branch and satellite office operations.
• Other accounting or administrative duties as needed

Skills

Project coordination

Billing

Accounting support

Data entry

Invoices

Communication skills

Team collaboration

Time management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

BST platform

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Administrative Ashland, VA, Ashland, VA, US

2 days ago Requisition ID: 1507

Salary Range: $25.00 To $34.00 Hourly

T2 Utility Engineers is seeking a detail-oriented and proactive Project Coordinator to support Project Managers and project operations within our New York and New Jersey offices. This role is responsible for supporting the accurate setup, financial tracking, billing, reporting, and administration of projects throughout the project lifecycle.

The Project Coordinator works closely with Project Managers, Accounting, Operations, and other internal teams to help ensure project information is accurate, required documentation is complete, invoices and reports are submitted in accordance with established requirements, and deadlines are consistently met.

The ideal candidate is highly organized, resourceful, and comfortable managing multiple priorities in a fast-paced, deadline-driven environment. The successful candidate will demonstrate exceptional attention to detail, strong follow-through, and a working understanding of project financials, billing, and reporting.

Job Description

T2 Utility Engineers specializes in providing reliable underground and above-ground utility information to reduce the risks that utilities present for infrastructure projects. T2ue helps clients manage the complexity of existing utilities with our professional and comprehensive Subsurface Utility Engineering, Utility Coordination, and Surveying services.

Our mission is to provide project stakeholders with quality utility information, professional insight, and deliverables that streamline construction, improve project safety, and set the standard for the utility engineering industry. Since 1993, our reputation has been built on providing incomparable service based on high standards of technical ability and project understanding.

Responsibilities Include, but Are Not Limited To

• Support the Project Manager with all aspects of data entry including project billing, invoice preparation, review, submission, financial adjustments, and invoice requirements.
• Assist with the accurate setup and ongoing maintenance of projects in the company’s financial system.
• Maintain organized and current electronic project files and financial documentation in accordance with company standards.
• Maintain financial and billing spreadsheets in Excel to reflect current invoices, payment activity and daily narratives.
• Correspond professionally with clients and internal team members.
• Handles confidential company, employee and client information and avoids unauthorized disclosure.
• Provide Project Controls, accounting, and administrative support for branch and satellite office operations.
• Other accounting or administrative duties as needed

Qualifications

• High school diploma
• 3 - 4 years of experience in project coordination, project controls, accounting support, billing, or a related administrative environment.
• Experience preparing or reviewing invoices, financial documentation, reports, or project records.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Professional manner and customer-service mindset.
• Ability to work effectively both independently and as part of a professional team.
• Ability to manage multiple assignments and recurring deadlines in a fast-paced environment.
• Strong follow-through and problem-solving skills.
• Ability and willingness to learn new systems, programs, and processes.
• Proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.

Desired Qualifications

• Experience with BST or a comparable project management and accounting platform is preferred
• Working knowledge of project accounting principles.
• Experience working with employees and management across different functions and levels of an organization.
• Strong time-management skills and the ability to meet competing deadlines.
• Self-motivated and confident, with the initiative to research issues and follow them through to resolution.
• Well-developed interpersonal skills and the ability to build professional, collaborative relationships.

We Offer a Complete Benefits Package!

In addition to the opportunity to grow and advance, we offer competitive salaries, paid training, and comprehensive benefits with options to meet your needs, including;Paid time off

• Paid holidays
• Company-provided cell phone or cell phone allowance
• Medical and prescription drug coverage with multiple plan options
• Flexible Spending (FSA), Dependent Care (DCA), or Health Savings (HSA) accounts
• Vision
• Wellness and Employee Assistance Programs
• Parental, Family, and Medical Leave
• 401(k) retirement plan with company match
• Life insurance
• Short- and long-term disability coverage
• Spot and annual bonus incentives
• Employee discounts and perks

*Please note that selected candidates will be required to pass drug, background, and reference screenings.

T2 Utility Engineers is an equal opportunity employer. We are committed to an inclusive, equitable and accessible workplace. Qualified applicants will receive consideration for employment without regard to race, color, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status or disability. If you require an accommodation at any time during the recruitment or application process, please contact Human Resources.

T2 Utility Engineers does not accept unsolicited resumes from any 3rd party agencies. No fee will be paid to 3rd parties who submit unsolicited resumes to any T2 Utility Engineers employee. Resumes from approved vendors must be specifically requested by T2 Utility Engineers and approved by the T2 Utility Engineers Talent Acquisition Team.