Project Coordinator - Planning Design Construction

Henry Ford Health; Detroit (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

Henry Ford Health is seeking a Project Coordinator for Planning, Design, and Construction to drive operational excellence across capital projects in Michigan. You will coordinate across architecture, IT, real estate, and finance to ensure accurate documentation and smooth project delivery.

You will develop advanced reports, manage vendor communications, and mentor junior coordinators while contributing to safety and risk mitigation initiatives in a dynamic healthcare environment.

Qualifications

• Bachelor’s degree or 4 years of experience in accounting, project management or business management.
• Four (4) years’ relevant experience.
• Strong organizational skills and attention to detail; excellent verbal and written communication.
• Proficiency with Microsoft Suite (Office, Excel, PowerPoint, Project); experience with e-Builder and SharePoint.
• Knowledge of Bluebeam or other PDF markup software.

Responsibilities

• Lead the setup and financial administration of complex capital projects, ensuring funding, cost tracking, and coding accuracy.
• Initiate commitment requests, review invoices for sworn statements and lien waivers, and manage project closeout processes.
• Develop advanced reports and dashboards for executive-level insights into project performance and budget forecasting.
• Oversee daily integration reviews between software applications and coordinate with CPSS to resolve system errors promptly.
• Lead strategic communication with vendors and internal stakeholders to ensure alignment and successful project execution.
• Maintain secure project documentation, track action items, and identify potential roadblocks with mitigation strategies.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Project management tools

Education

Bachelor’s degree or 4 years relevant experience

Tools

Microsoft Office

e-Builder

SharePoint

Bluebeam

Job description

Company Description

At Henry Ford Health, we're committed to advancing health and improving lives for the millions of people we serve across Michigan and around the world. As one of the nation's leading academic health systems, we provide a comprehensive continuum of care that includes primary and preventive services, specialty and complex care, virtual care, pharmacy, home health, eye care, health insurance, and more. With 12 hospitals and hundreds of ambulatory care locations, including former Ascension Southeast Michigan and Flint Region facilities, our growing network expands access to exceptional care in the communities we serve.

Headquartered in Detroit, Henry Ford Health is helping shape the future of healthcare through the transformative Future of Health: Detroit initiative, a $3 billion investment that is redefining our academic healthcare campus and advancing innovation, research, education, and community impact.

Our work is grounded in purpose, collaboration, and belonging. We empower team members to grow their careers, contribute innovative ideas, and make a meaningful difference every day. Whether you're caring for patients, supporting operations, conducting research, or driving new solutions, you'll be part of a team united by a shared mission: delivering exceptional care, advancing health outcomes, and building healthier communities for all.

Job Description

Join a dynamic project management team where you'll drive operational excellence and strategic impact. As a Project Coordinator for Planning, Design, and Construction (PDC), you'll be the backbone of complex capital projects—ensuring seamless communication, accurate documentation, and efficient processes across all stakeholders. This role offers the opportunity to grow into a leadership position while making a tangible difference in project delivery and organizational success.

Principal Duties And Responsibilities

Strategic Financial & Project Leadership

• Lead the setup and financial administration of complex capital projects, ensuring accuracy in project funding, cost tracking, and financial coding across all systems
• Initiate commitment requests, review invoices for sworn statements and lien waivers, and manage comprehensive project closeout processes
• Conduct project closeout reviews, finalize all commitments, and coordinate with Finance for seamless project closure

Data-Driven Decision Making & Reporting

• Develop advanced reports and dashboards that provide executive-level insights into project performance, budget forecasting, and key metrics
• Analyze trends and recommend process improvements that drive efficiency and cost savings across the department

Systems Optimization & Technical Excellence

• Oversee daily integration reviews between software applications and coordinate with CPSS to resolve system errors promptly
• Perform monthly data scrubbing and system administration to maintain data integrity and operational efficiency

Procurement & Vendor Leadership

• Initiate, review, and coordinate task orders while ensuring full compliance with capital authorization policies
• Lead strategic communication with vendors and internal stakeholders to ensure alignment and successful project execution

Compliance, Risk Management & Documentation

• Oversee compliance reporting processes and ensure timely submission of regulatory documents to permitting agencies
• Maintain secure project documentation, track action items, and proactively identify potential roadblocks with mitigation strategies

Cross-Functional Collaboration & Communication

• Act as the central communication hub, ensuring alignment across diverse teams including architecture, interior design, IT, equipment planning, artwork, sustainability, real estate, and finance
• Foster strong relationships with regional staff and external partners to support project success

Mentorship, Training & Subject Matter Expertise

• Train and mentor new Project Coordinators, establishing yourself as a trusted subject matter expert for software applications and departmental processes
• Provide strategic guidance to team members and support continuous professional development across the organization

Strategic Initiatives & Operational Excellence

• Lead or support departmental special projects and strategic initiatives that drive continuous improvement and organizational growth
• Assume accountability for team deliverables, maintain quality standards, and provide direction to team members as needed
• Actively participate in safety initiatives and risk mitigation measures, completing all position and unit safety competencies on schedule
• Provide general administrative support for projects and perform additional duties as assigned

Qualifications

EDUCATION/EXPERIENCE REQUIRED

• Bachelor’s degree required, or 4 years of experience in accounting, project management or business management in lieu of degree.
• Four (4) years’ relevant experience.
• Skills – Strong organizational skills, attention to detail, and proficiency with project management tools. Excellent verbal and written communication are required to navigate collaborative healthcare environments.
• Proficiency in Microsoft Suite (Office, Excel, PowerPoint, Project).
• Preferred experience in e-Builder and SharePoint.
• Knowledge of Bluebeam or other PDF markup software

Additional Information

CERTIFICATIONS/LICENSURES REQUIRED

• Must meet or exceed core customer service responsibilities, standards and behaviors as outlined in the Henry Ford Health Customer Service Policy
• Must practice the customer skills as provided through on-going training and in-services.

Physical Demands/Working Conditions

Normal office environment with minimal exposure to noise, dust, or extreme temperatures.