Project Coordinator - Pharmaceutical and Construction

AtkinsRéalis; Guaynabo (PR); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Employer-matched 401(k)

Paid time off

Employee assistance program

Job summary

AtkinsRéalis is seeking a Project Coordinator in Guaynabo, PR, for the Pharmaceutical and Construction sectors. You will manage project documentation, maintain communication with clients and subcontractors, and assist in ensuring that construction projects meet deadlines and quality standards. The role requires a Bachelor's degree in Business or a related field, along with relevant experience. Proficiency in Microsoft Applications and bilingual skills in Spanish and English are essential. Comprehensive benefits are offered, including medical and 401(k).

Qualifications

• Six years of business experience or twelve years of relevant project administrative work experience.
• Ability to perform mathematical calculations and understand contracts.
• Strong organizational skills and proficiency in using microcomputers.

Responsibilities

• Assist with planning and execution of construction projects.
• Maintain project documentation like RFIs and change orders.
• Act as contact point between clients and subcontractors.
• Monitor project milestones and track progress.

Skills

Microsoft Applications experience

Advanced knowledge of Microsoft Excel

Bilingual in Spanish and English

Strong analytical ability

Good interpersonal skills

Education

Bachelor's Degree in Business or related construction management discipline

Job description

Overview

We are seeking a Guaynabo, PR-based Project Coordinator – Pharmaceutical and Construction to join our team. In this role, you will help ensure that construction projects are completed on time, within budget, and to the highest quality standards. You will serve as a key liaison between project managers, clients, contractors, and vendors, managing day-to-day documentation and operational logistics. Our office is in Guaynabo, PR, but the position is expected to be full-time collocated at the client's location in Carolina, PR. The position reports to the Program, Project, or Construction Manager, working directly with the client.

Your role

• Assist Program/Project/Construction Project Managers with the planning, organizing, and execution of construction projects from pre-construction to close out.
• Maintain and organize project documentation, including RFIs, submittals, change orders, and risk registers.
• Act as central point of contact between clients, architects, subcontractors, and vendors.
• Schedule meetings and prepare agendas.
• Monitor project milestones and track construction progress to ensure adherence to established schedules.
• Strong knowledge of construction processes, terminology, and safety standards.
• Maintain subconsultant database; verify all invoices from subs before processing by accounts payable. Coordinate with subconsultants as needed.
• Review contracts to ensure they are completed in compliance with company policy. Ensure invoices are in compliance with contracts.
• Ensure that contract and billing files are maintained according to standards. Develop client analysis and reports as needed.
• Prepare and maintain appropriate spreadsheets for billing and project analysis. Research contracts, plans and regulatory agency manuals to determine and analyze specifications and requirements.
• Review contract progress reports. Maintain logs and reports.
• Assist in the preparation of contracts, work authorizations and supplemental agreements.
• Assist with the initiation, opening and closing of project numbers in accounting system.
• May perform such other duties as the supervisor may from time to time deem necessary.

About You

• Bachelor's Degree in Business or related construction management discipline with six (6) years of business experience.
• Without a degree, typically at least twelve (12) years of relevant analytical and/or project administrative work experience.
• Microsoft Applications experience.
• Ability to perform mathematical calculations, understand contracts and specifications, organize information and use microcomputer.
• Advanced knowledge of Microsoft Excel is required.
• Good interpersonal skills to interact effectively with project managers and subconsultants.
• Strong analytical ability and technical skills.
• Bilingual in Spanish and English.

Rewards & Benefits

AtkinsRéalis, our values—Safety, Integrity, Collaboration, Innovation, and Excellence—are the foundation of who we are and how we work. Depending on your employment status, benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, paid time off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. Review our comprehensive benefits page for details.

About AtkinsRéalis

AtkinsRéalis is a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world’s infrastructure and energy systems. We are committed to leading our clients across various end markets to engineer a better future for our planet and its people.

Additional information

Expected compensation range is between $60,000 - $75,000 annually depending on skills, experience, and geographical location.

Equal Opportunity Statement

AtkinsRéalis is an equal opportunity, drug-free employer EOE/Veteran/Disability. Please review AtkinsRéalis’ Equal Opportunity Statement. AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to learn how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.