Project Coordinator (On-Site)

Gonzaba Medical Group; San Antonio (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Gonzaba Medical Group is seeking a Project Coordinator to assist in executing projects within the Operations Excellence Team. You will provide project support, manage documentation, and collaborate with clinicians, vendors, and operations to ensure successful outcomes.

The role emphasizes effective communication, organization, and willingness to learn from senior project leaders, with potential growth into a Project Manager position.

Qualifications

• Minimum one year experience coordinating projects or contributing to project outcomes.
• Demonstrated awareness of project management practices and software used to track projects.
• Strong verbal and written communication skills.

Responsibilities

• Assist the team and project customers through all phases of the project life cycle, maintaining scope, budget and schedule documentation.
• Facilitate effective project meetings, secure stakeholder availability, and track action items.
• Support projects across GMG areas such as IT, Construction, Process Improvement, Vendors, and Operations.
• Help meet KPIs identified by the supervisor for organizational initiatives and projects.
• Create and update project artifacts (Charter, Schedule, Budget, QC docs, Change Control).

Skills

Project coordination

Stakeholder management

Communication

Organization

Team collaboration

Education

High school diploma

Associate or BA in related field preferred

Tools

MS Office

Smartsheet

Jira

Asana

MS Project

Job description

Job Details: Job Location: 933 Plaza MSO - Pleasanton Rd. - San Antonio, TX 78214, Position Type: Full Time, Job Category: Process Excellence, General Summary: The Project Coordinator assists in the execution of projects and project related work, contributing value to the Operations Excellence Team, the Operations Excellence Manager, the Executive Director and Gonzaba Medical Group. They perform as project support over assigned work and are capable professionals helping the project team realize success. They draw upon prior experience and demonstrate project skills to manage standard project challenges and elevate complex challenges appropriately.

Supervisory Responsibilities

This position has no supervisory responsibilities.

General Requirements

All duties performed will be done accurately and in a timely manner.

• Act as project support on projects assigned; organize all project work in accordance with team standards, learn from leadership and senior project managers on the team, and demonstrate solid project management fundamentals for project coordinators.
• Identify opportunities to improve how the team manages project work and provide recommendations for enhancements as appropriate.
• Conduct excellent stakeholder management through solid use of preferred communication methods and mediums.
• Approach all project work with the customer as primary focus.
• Exercise tact and courtesy when dealing with patients, visitors, providers, vendor representatives and co-workers.
• Participates in educational programs as appropriate or required.
• Be available electronically or physically to your peers and leaders during work hours as agreed upon with your direct supervisor.
• Other duties as assigned.

Essential Job Responsibilities

• Assist the team and project customers through all phases of project life cycle – definition, planning, execution, monitoring, and closeout – maintaining appropriate documentation of scope, budget, schedule and any changes therein.
• Facilitate project meetings effectively – secure availability of stakeholders, provide meeting agendas, keep meeting participants on topic, capture action items, distribute notes to stakeholders afterward, and coordinate/follow up on action items to completion.
• Successfully support projects across various business areas within GMG (e.g. IT, Construction, Process Improvement, Vendors, Products, and general Business Operations).
• Meet and exceed metrics or KPIs as identified by direct supervisor pertaining to organizational initiatives and projects.
• Provide support when changes to project scope, schedule or budget occur and communicate those changes as appropriate to the Operations Excellence Manager or Executive Director in a timely manner.
• Support in the creation of project artifacts as needed (e.g. Project Charter, Schedule, Budget, Quality Control Documentation and Change Control Documentation).
• Responsible for updating all project artifacts as assigned and on a regular cadence.
• Collaborate with internal and external stakeholders as needed to accomplish primary project responsibilities.
• Learn project management fundamentals and lessons learned from Senior Project Manager(s), Operational Excellence Manager and Executive Director as appropriate with the goal of transitioning to a Project Manager in the future.
• Participate in team and individual performance reviews.
• Take initiative to accomplish all project management responsibilities.

Work Environment

Work Environment: This role is primarily in an office environment, though there may be periods of time spent in clinic or construction environments depending on projects assigned. Exposure to communicable diseases, bodily fluids, toxic substances, ionizing radiation, medicinal preparations, and other conditions are common to a clinic environment. Exposure to debris, dust, sharp objects, chemicals and electricity are common to construction environments. Gonzaba Medical Group will provide training and appropriate PPE as required to be successful and safe in your work environments.

Mental / Physical Requirements

Requires manual dexterity, sitting, standing, stooping, reaching, kneeling, crouching, bending, walking, lifting up to 40 lbs. without assistance. Close vision and ability to adjust focus. Must be able to work efficiently under pressure.

Additional Information

Gonzaba Medical Group is seeking team members who contribute as A-Players, demonstrate a strong work ethic, are committed to our culture and core values.

Other Duties As Assigned

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Team members will follow any other instructions, and perform any other related duties, as assigned by their supervisor. Responsibilities, knowledge, skills, abilities, and work environments may change as needs evolve.

Qualifications: Education and Training

Minimum high school education or equivalent. Associates of BA in relative field preferred.

Experience

Minimum one year experience with projects as a coordinator or individual contributor to the project outcome(s). Demonstrated awareness of project management practices and software used to track and control projects. Must be able to demonstrate effective communication verbally and in writing. Must be able to demonstrate working in an organized manner and being timely on deliverables, as well as punctual in attendance.

Other Requirements

• Computer Skills: Knowledge of and proficiency in use of MS Office Suite (primarily Outlook, Word, Excel).
• Awareness of project control application/software (e.g. Smartsheet, Jira, Asana, MS Project, or others).
• Prior use of project applications is highly preferred.