Project Coordinator New Bellevue, WA

Custom Mechanical Solutions Inc.; Bellevue, Northern (WA, KY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid time off

Retirement options

Job summary

Custom Mechanical Solutions delivers energy-efficient HVAC systems across the Pacific Northwest, with deep expertise in healthcare, education, data centers, and retrofit projects. We work with top manufacturers to meet performance and sustainability goals—always focused on quality, care, and progress.

If you're ready to grow your career, we’re glad you found us. At CMS, you’ll join a team that supports your development and gives you space to make an impact.

Qualifications

• Associate’s Degree or a minimum of two (2) years of project management, HVAC or related experience.
• Strong written and verbal communication skills; detail-oriented and organized.

Responsibilities

• Capable of managing mechanical projects ranging from $10,000 to $1,000,000.
• Establishes a professional relationship with the customer and interfaces constantly to maintain accurate status reports and project reviews.
• Responsible for the timely completion of assigned projects by managing schedules.
• Communicates with customers and their representatives; including building owners, mechanical contractors, other trades, subcontractors, and field support staff.
• Coordinates scope of project; budgets, performance and close-out with customers.
• Ensures compliance with internal equipment ordering processes.
• Responsible for entering equipment orders and issuing purchase orders to vendors.
• Compares estimated ship dates with contractors’ project schedules.
• Responsible for approving vendor invoices, issuing customer invoices and reconciling financials within assigned projects.
• Generates service work orders for equipment start-ups and service visits.
• Assists project management team with requested documentation from our customers (equipment manuals, spare parts and filter lists).
• Ensures the project management team has copies of the general contractor’s payment and performance bonds on all public projects.
• Keeps internal project management templates and procedures up to date.
• Shadows Project Managers and participates in CMS provided training classes.
• Participates in vendor webinars and reports back to the project management team with new information, changes and updates.
• Visits jobsites with Sales Engineers to gain a better understanding of our equipment and industry.
• Opportunity for advancement into Project Management role

Skills

Project coordination

Customer communication

Education

Associate’s Degree or 2 years PM HVAC experience

Job description

Custom Mechanical Solutions delivers energy-efficient HVAC systems across the Pacific Northwest, with deep expertise in healthcare, education, data centers, and retrofit projects. We work with top manufacturers to meet performance and sustainability goals—always focused on quality, care, and progress.

If you're ready to grow your career, we’re glad you found us. At CMS, you’ll join a team that supports your development and gives you space to make an impact. We review every application carefully and appreciate your interest in growing your career with our team.

The Project Coordinator is responsible for the administration, implementation and management of commercial heating, ventilation, and air conditioning (HVAC) equipment projects and to successfully deliver those projects to our customers. This will be achieved by working closely with our world-class project management team in order to learn our processes and ultimately deliver on our high standards for customer satisfaction and success.

This position is eligible for full benefits, including medical, dental, vision, paid time off, and retirement options.

Job responsibilities include (but are not limited to) the following:

• Capable of managing mechanical projects ranging from $10,000 to $1,000,000


• Establishes a professional relationship with the customer and interfaces constantly to maintain accurate status reports and project reviews


• Responsible for the timely completion of assigned projects by managing schedules


• Communicates with customers and their representatives; including building owners, mechanical contractors, other trades, subcontractors, and field support staff


• Coordinates scope of project; budgets, performance and close-out with customers


• Ensures compliance with internal equipment ordering processes


• Responsible for entering equipment orders and issuing purchase orders to vendors


• Compares estimated ship dates with contractors’ project schedules


• Responsible for approving vendor invoices, issuing customer invoices and reconciling financials within assigned projects


• Generates service work orders for equipment start-ups and service visits


• Assists project management team with requested documentation from our customers (equipment manuals, spare parts and filter lists)


• Ensures the project management team has copies of the general contractor’s payment and performance bonds on all public projects


• Keeps internal project management templates and procedures up to date


• Shadows Project Managers and participates in CMS provided training classes


• Participates in vendor webinars and reports back to the project management team with new information, changes and updates


• Visits jobsites with Sales Engineers to gain a better understanding of our equipment and industry


• Opportunity for advancement into Project Management role

Education & Experience Requirements:

Associate’s Degree or a minimum of two (2) years of project management, HVAC or related experience, or an equivalent combination of education and experience. This position works in a typical office environment with occasional visits to jobsites.

The Project Coordinator must have exceptional written and verbal communications skills. Candidate must demonstrate the ability and willingness to communicate in a clear, concise, and diplomatic manner. Outstanding attention to detail, willingness to collaborate in a team setting, and excellent organizational skills are critical in a culture valuing honesty, integrity, dedication, resourcefulness, independence, and taking ownership. Candidate must have ability to develop and maintain deep customer and stakeholder relationships based on trust. Candidate must be passionate about helping our customers achieve success and must continually strive to improve their understanding of our customers in order to provide first-class customer service.

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.

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As set forth in Custom Mechanical Solutions’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

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A \"recently separated veteran\" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An \"active duty wartime or campaign badge veteran\" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An \"Armed forces service medal veteran\" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

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