Project Coordinator MX

Simera; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Simera in San Francisco seeks a highly organized Project Coordinator to support planning, coordination, and execution of projects from start to finish. You will manage timelines, coordinate across internal teams and external stakeholders, and ensure documentation stays up to date.

The ideal candidate communicates clearly, handles multiple priorities, prepares agendas and reports, tracks progress, and escalates risks to keep projects on schedule.

Qualifications

• Experience in project coordination, administration, operations, or a similar role.
• Experience coordinating tasks, schedules, meetings, and project documentation.
• Experience working with project management or collaboration tools.
• Ability to track multiple deadlines, deliverables, and priorities.
• Strong communication and interpersonal skills.

Responsibilities

• Support the planning and coordination of projects, timelines, and deliverables.
• Coordinate tasks and activities across internal teams and external stakeholders.
• Monitor project schedules, deadlines, milestones, and assigned tasks.
• Maintain accurate project documentation, records, and status updates.
• Schedule and coordinate project meetings, calls, and follow-ups.
• Prepare meeting agendas, notes, reports, presentations, and project documentation.
• Track project progress and communicate updates to relevant stakeholders.
• Follow up with team members to ensure assigned tasks are completed on time.
• Identify potential delays, risks, or issues and escalates them to the appropriate team members.
• Maintain project information in project management platforms and company systems.
• Coordinate communication between different departments and stakeholders.
• Assist with resource planning, task allocation, and project logistics when required.
• Support the implementation of processes and workflows to improve project efficiency.
• Ensure project deliverables and documentation are organized and up to date.
• Assist project managers and team leads with day-to-day project coordination.

Skills

Communication

Organization

Time management

Attention to detail

Project coordination

Follow-up

Stakeholder management

Tools

Google Workspace

Microsoft Office

Job description

We are seeking a highly organized, proactive, and detail-oriented Project Coordinator to support the planning, coordination, and execution of projects from start to completion. The ideal candidate is reliable, resourceful, and comfortable managing multiple priorities, tracking deadlines, coordinating teams, and ensuring that project activities remain organized and on schedule.

Responsibilities

• Support the planning and coordination of projects, timelines, and deliverables.
• Coordinate tasks and activities across internal teams and external stakeholders.
• Monitor project schedules, deadlines, milestones, and assigned tasks.
• Maintain accurate project documentation, records, and status updates.
• Schedule and coordinate project meetings, calls, and follow-ups.
• Prepare meeting agendas, notes, reports, presentations, and project documentation.
• Track project progress and communicate updates to relevant stakeholders.
• Follow up with team members to ensure assigned tasks are completed on time.
• Identify potential delays, risks, or issues and escalates them to the appropriate team members.
• Maintain project information in project management platforms and company systems.
• Coordinate communication between different departments and stakeholders.
• Assist with resource planning, task allocation, and project logistics when required.
• Support the implementation of processes and workflows to improve project efficiency.
• Ensure project deliverables and documentation are organized and up to date.
• Assist project managers and team leads with day-to-day project coordination.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong project coordination and task-management abilities.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong follow-up and problem-solving skills.
• Ability to communicate effectively with multiple teams and stakeholders.
• Proficiency withGoogle Workspace or Microsoft Office.
• Comfortable using project management tools, spreadsheets, communication platforms, and digital collaboration tools.
• Strong documentation and reporting skills.
• Ability to work independently and take initiative.
• Strong adaptability and ability to manage changing priorities.

Requirements

• Previous experience inproject coordination, project administration, operations, or a similar role.
• Experience coordinating tasks, schedules, meetings, and project documentation.
• Experience working with project management or collaboration tools.
• Ability to track multiple deadlines, deliverables, and priorities.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote teams.
• Strong attention to detail and ability to maintain accurate project records.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and proactive attitude.
• English proficiency is required if the position involves coordinating with English-speaking teams, clients, or stakeholders.

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