Project Coordinator - Modular Manufacturing
Atlantic Constructors, Inc.
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Benefits offered by this job
Job summary
Atlantic Constructors, Inc. is seeking a Project Coordinator to support modular manufacturing projects from award through closeout.
You will coordinate between Project Management, Engineering, Procurement, Manufacturing, Quality, Finance, and the customer to keep records accurate and deliver on time and within budget. The role develops toward independent project management, with opportunities to advance while ensuring adherence to contractual requirements and safety standards.
Qualifications
- Two+ years of project coordination, construction, manufacturing, engineering, or related environment.
- Excellent organizational skills with ability to manage multiple priorities and deadlines.
- Ability to read project schedules, drawings, specifications, proposals, and contractual documents.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office (Excel, Word, Outlook, Teams).
- Experience with Procore or similar project-management platform.
- Willingness to work in both office and active manufacturing environments.
Responsibilities
- Support the Project Manager in executing assigned projects from turnover through closeout.
- Coordinate project kickoff meetings and document decisions, responsibilities, and action items.
- Maintain project records, correspondence, drawings, submittals, RFIs, minutes, and approvals in Procore.
- Assist with developing and maintaining project execution plans and milestone schedules.
- Track deliverables across engineering, procurement, manufacturing, quality, customer, and site.
- Elevate risks before they affect the project and prepare weekly status reports.
Skills
Education
Tools
Job description
Until Filled (EST)
606 - Modular
1401 Battery Brooke Parkway, Richmond, VA, USA
Full Time
- Medical Insurance Plan ($0.00 Employee-Only)
- Dental Insurance Plan ($0.00 Employee-Only)
- Short-Term Disability Plan ($0.00 Employee-Only)
- Life Insurance Plan ($0.00 Employee-Only)
- Vision Insurance Plan
- 401(K) Retirement Plan with Generous Company Matching
- Health Savings Plan with Generous Company Matching
- Wellness Programs
Atlantic Constructors offers competitive benefits, for more information check out our comprehensive list on our website Acibuilds.com
The Project Coordinator supports the planning and execution of modular manufacturing projects from award through engineering, procurement, fabrication, integration, testing, shipment, and closeout.
This role serves as a central point of coordination between Project Management, Engineering, Procurement, Manufacturing, Quality, Finance, and the customer. The successful candidate will maintain accurate project records, track deliverables and commitments, identify emerging risks, and help ensure projects are completed safely, on schedule, within budget, and in accordance with contractual requirements.
This position is intended for someone capable of immediately supporting project execution while developing toward independent project management responsibility.
- Support the Project Manager in executing assigned projects from turnover through closeout.
- Coordinate project kickoff meetings and document decisions, responsibilities, and action items.
- Maintain project records, correspondence, drawings, submittals, RFIs, meeting minutes, and approvals in Procore.
- Assist with developing and maintaining project execution plans, milestone schedules, action logs, and responsibility matrices.
- Track engineering, procurement, manufacturing, quality, customer, and site deliverables against required dates.
- Follow up with responsible parties to ensure commitments are completed and elevate risks before they affect the project.
- Prepare weekly status reports identifying progress, upcoming activities, decisions required, and schedule or cost risks.
- Coordinate with Project Controls and Manufacturing to maintain an integrated project schedule.
- Track engineering releases, material-required dates, production start dates, quality gates, shipment dates, and customer milestones.
- Monitor actual progress against the baseline schedule and help develop recovery plans when milestones are at risk.
- Participate in production planning meetings and shop-floor walkthroughs.
- Support coordination of customer-furnished equipment, material staging, testing, packaging, transportation, and delivery.
- Maintain procurement logs, long-lead-item trackers, and material status reports.
- Coordinate with Procurement to confirm purchase-order status, supplier commitments, delivery dates, and material receipts.
- Identify material shortages or supplier delays and elevate potential schedule impacts.
- Verify that required materials and customer-furnished equipment are available before scheduled production activities.
- Assist with project budget setup, cost tracking, forecasting, and estimate-at-completion updates.
- Track scope changes, customer requests, design revisions, and other conditions that may affect cost or schedule.
- Support preparation and documentation of change orders, including scope, pricing, schedule impact, and customer authorization.
- Help ensure work outside the contracted scope is identified and approved before proceeding.
- Assist with invoice support, committed-cost reviews, and project financial reporting.
- Support customer meetings and provide clear, accurate follow-up documentation.
- Maintain open communication among internal departments, customers, vendors, and project partners.
- Help ensure the project team communicates a consistent message regarding scope, schedule, risks, and required decisions.
- Coordinate customer visits, inspections, witness testing, and shipment-readiness reviews.
- Raise concerns promptly and contribute practical, solution-oriented recovery options.
- Coordinate required inspection points and quality-gate documentation with the Quality team.
- Track nonconformance reports, punch-list items, corrective actions, and final acceptance requirements.
- Confirm that shipment-release documentation is complete before units leave the facility.
- Support turnover packages, as-built documentation, operation and maintenance manuals, warranty records, and project closeout.
- Two or more years of experience in project coordination, construction, manufacturing, engineering, or a related environment.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Ability to read and understand project schedules, drawings, specifications, proposals, and contractual documents.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
- Experience with Procore or a comparable project-management platform.
- Demonstrated ability to follow through on commitments and elevate risks with urgency.
- Willingness to work in both office and active manufacturing environments.
- Associate or bachelor's degree in construction management, engineering, business, manufacturing, or a related field.
- Experience supporting modular construction, industrial fabrication, data centers, or MEP projects.
- Familiarity with Microsoft Project, Primavera, ERP systems, cost forecasting, and change-order management.
- Understanding of engineering, procurement, fabrication, quality, logistics, and field-installation workflows.
- CAPM certification or interest in pursuing PMP certification.
- Ownership and accountability
- Planning and organization
- Attention to detail
- Clear and proactive communication
- Schedule and cost awareness
- Customer-service mindset
- Collaborative problem-solving
- Sense of urgency
- Adaptability in a fast-paced environment
- Accurate and current project records in Procore
- Timely completion and escalation of action items
- Visibility into engineering, procurement, and production risks
- Reliable schedule and financial reporting
- Effective scope and change-management documentation
- Complete quality and shipment-release records
- Strong coordination across project teams and customers
- Progressive ability to manage projects independently
Final compensation will be determined based on experience, education, licensure, skills, and other relevant factors
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
An Equal Opportunity/Affirmative Action Employer
At this time, Atlantic Constructors, Inc. will not sponsor a new applicant for employment authorization (work visas) for any position.
Atlantic Constructors, Inc. is committed to equal opportunity for all employees and applicants for employment without regard to race, color, religion, ethnicity, national origin, age, disability, sex (including pregnancy, childbirth or other related medical conditions), genetic information, sexual orientation/gender identity, veteran or marital status, or any other characteristic protected by law. If you would like an accommodation or any assistance in order to apply for a job, please call 1-877-WRK-4ACI for assistance, or fax your requested accommodation to 804-523-8781. Nothing contained herein is to be construed as an offer of employment or a binding contract of employment for a specific period of time. Employment can be terminated by either the employee or the employer at any time, for any reason, with or without notice.
EOE/AAP/M/F/VEVRAA-Vet/Disabled
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Equal employment opportunity, including veterans and individuals with disabilities.
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