Project Controller - Modular Construction

Atlantic Constructors, Inc.; Richmond (VA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

401(k) with match

Health Savings Plan

Job summary

Atlantic Constructors, Inc. is seeking a Project Controller to support Modular Solutions. You will assist Project Managers with Vista data entry, change orders, and billing while maintaining current budgets and records.

Reporting to the Director of Business Operations, you will coordinate with Corporate Finance and ensure timely follow-up on financial actions. Office-based role with standard full-time hours in Richmond, VA.

Qualifications

• Relevant work in finance, accounting, or related field; college degree not required with experience.
• Basic understanding of budgets, billing, invoicing and change orders.

Responsibilities

• Enter project financials in Vista with documentation and approvals.
• Maintain records of contract values, budgets, change orders, billings and invoices.
• Track change orders and ensure updates are reflected in financial records.

Skills

Finance

Excel

Attention to detail

Communication

Data entry

Tools

Vista ERP

Microsoft Excel

Job description

Atlantic Constructors, Inc.

Until Filled (EST)

606 - Modular

1401 Battery Brooke Parkway, Richmond, VA, USA

Full Time

At ACI we build our company and our culture not by counting people, but by making our people count!

Atlantic Constructors is seeking dynamic, motivated, career minded individuals to join our expanding team! Atlantic Constructors has been recognized as an industry leader in the Mid-Atlantic Region for over 50 years.

Benefits:

• $0.00 COST FOR MEDICAL, DENTAL, SHORT TERM DISABILITY & LIFE INSURANCE (EMPLOYEE ONLY) COVERAGE!
• Dental Insurance Plan
• Vision Insurance Plan
• 401(K) Retirement Plan with Generous Company Matching
• Health Savings Plan with Generous Company Matching
• Wellness Programs

Atlantic Constructors offers competitive benefits, for more information check out our comprehensive list on our website. ACIBuilds.com

Position Summary

The Project Controller performs project financial administration for Modular Solutions, supporting Project Managers with accurate Vista entries, change order tracking, billing and invoicing administration, and recurring financial follow-up. The position helps keep project financial records current, complete, and aligned with approved budgets while reducing the administrative workload of Project Managers.

Reporting to the Director of Business Operations, the Project Controller works as part of the project team and coordinates with Corporate Finance. Project Managers develop and manage change order scope and pricing and retain responsibility for project execution and invoice approvals. The Project Controller follows established financial procedures and approval requirements.

Key Responsibilities

Financial Records and Vista Administration

• Perform assigned project financial entries and updates in Vista using complete supporting documentation and required approvals.
• Maintain current records of contract values, approved budgets, change orders, billings, and invoices; check that entries align with the applicable project budget.
• Identify missing information and discrepancies, obtain clarification from the responsible owner, and coordinate authorized corrections.

Change Order Administration

• Enter and track change orders in Vista based on scope, pricing, and supporting information provided by Project Managers and required approvals.
• Track submission and approval status, signed change documents, and revised customer purchase orders; follow up on outstanding items.
• Ensure approved changes are reflected in the applicable financial records and carried through billing; flag missing documentation or budget discrepancies.

Key Responsibilities Continued

Billing and Invoice Follow Up

• Perform assigned billing and invoicing administration in coordination with Project Managers and Accounts Receivable, including preparing supporting information and completing assigned system entries.
• Track billing status and outstanding financial items; coordinate with Finance and Project Managers to resolve issues delaying invoicing or payment.
• Monitor outstanding vendor invoice approvals and follow up with Project Managers to support the required weekly review and approval cadence.
• Escalate overdue approvals, missing information, and unresolved financial items to the Director of Business Operations or appropriate owner.

Project Team Coordination and Coverage

• Participate in project status discussions to stay informed about changes, pending approvals, and financial actions requiring follow-up.
• Maintain clear action lists and provide updates on outstanding entries, changes, billings, approvals, and related financial documentation.
• When assigned, communicate directly with customers about missing revised purchase orders, financial approval status, and other financial administrative follow-up in coordination with the Project Manager.
• Maintain organized supporting financial records and provide backup coverage for other Project Controllers using consistent procedures.
• Perform other duties applicable to the position.

Required Qualifications

• Relevant education or experience in business, finance, accounting, mathematics, financial administration, or a related field. A college degree is not required when supported by relevant experience; recent graduates and entry-level candidates will be considered.
• Basic understanding of financial operations and ability to learn project budgets, billing, invoicing and change order processes.
• Proficiency with Microsoft Excel and office applications, with the ability to learn Vista and related business systems.
• Strong attention to detail, accurate data entry, organization, and consistent follow-through across multiple projects and deadlines.
• Clear communication skills and the ability to obtain missing information, follow up professionally, and handle confidential financial information.

Preferred Qualifications

One to two years of relevant financial administration, project accounting support, billing, or similar experience. Experience with Vista or another ERP system and familiarity with construction, manufacturing, or modular operations are helpful. Professional accounting certification is not required.

Key Success Measures

Accurate and timely financial entries; current change order and billing records; complete supporting documentation; consistent follow-up on weekly invoice approvals; timely escalation of outstanding items; and dependable coverage for the project team.

Work Environment and Travel

Primarily an office role.

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Final compensation will be determined based on experience, education, licensure, skills, and other relevant factors

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

At this time, Atlantic Constructors, Inc. will not sponsor a new applicant for employment authorization (work visas) for any position.

Atlantic Constructors, Inc. is committed to equal opportunity for all employees and applicants for employment without regard to race, color, religion, ethnicity, national origin, age, disability, sex (including pregnancy, childbirth or other related medical conditions), genetic information, sexual orientation/gender identity, veteran or marital status, or any other characteristic protected by law. If you would like an accommodation or any assistance in order to apply for a job, please call 1-877-WRK-4ACI for assistance, or fax your requested accommodation to 804-523-8781. Nothing contained herein is to be construed as an offer of employment or a binding contract of employment for a specific period of time. Employment can be terminated by either the employee or the employer at any time, for any reason, with or without notice.

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