Project Coordinator - Leadership Annual Giving

Life Science Washington; Seattle (WA); Hybrid; USD 80,000 - 109,000; Full time

Job summary

Fred Hutchinson Cancer Center in Seattle seeks a Project Coordinator, Leadership Annual Giving, to support revenue and program goals within Gifts & Grants. The role collaborates across programs and with external partners to sustain donor engagement and secure mid-to-high level gifts.

This hybrid position requires strong project coordination, donor communications, and data tracking. Responsibilities include producing reports, managing gift processing with Gift Services, and coordinating events

Qualifications

• Bachelor’s degree or equivalent experience.
• Three years post-master’s or five years-post bachelor’s project coordination experience.
• Experience building working relationships with external partners.
• Proven ability to engage individuals on the phone and in person.
• Experience working with complex data sets and tracking KPIs.

Responsibilities

• Engage in donor discovery and identify prospective donors for engagement.
• Support multi-channel outreach for mid-level donors.
• Coordinate gift processing and acknowledge gifts with Gift Services.
• Produce lists and track donor activity in the database.
• Coordinate programmatic and administrative activities to meet annual goals.
• Develop donor-facing and departmental materials; support content reviews.
• Coordinate cultivation, solicitation, and stewardship activities.
• Attend meetings and monitor activities to ensure objectives are met.

Skills

Excellent communication

Organizational skills

Data analysis

Relationship building

Education

Bachelor’s degree or equivalent experience

Three years post-master’s or five years-post bachelor’s project coordination experience

Tools

CRM (Raiser's Edge/RENXT)

Smartsheet

Asana or MS Project

Microsoft Office

Job description

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality. At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

About Philanthropy

Fred Hutch's Philanthropy program raises funds for cancer and related disease research, care, and education to help Fred Hutch become the world's best cancer center. Since the April 2022 merger that led to the formation of Fred Hutchinson Cancer Center, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine. Our team of more than 140 Philanthropy staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about preventing and eliminating cancer and infectious disease. Our FY26 goals include increasing our annual fundraising, deepening our patient family fundraising, and advancing the first phase of our ambitious $3 billion comprehensive campaign through Fred Hutch's 50th Anniversary. Our success is made possible through a deep commitment to an inclusive environment and operational excellence.

Job Summary

The Project Coordinator, Leadership Annual Giving is a member of the Gifts & Grants program and reports to the Program Director, Leadership Annual Giving. The Gifts & Grants program focuses on relationship-based fundraising to secure gifts ranging from $10,000 to $4.9 million from individuals including patient families, as well as corporate and foundation partners. The Project Coordinator, Leadership Annual Giving, coordinates operational and administrative activities in support of revenue and program goals, working internally across programs and with external partners to ensure best practices in fundraising and donor impact. The Project Coordinator, Leadership Annual Giving, collaborates on growing engagement and giving from mid-level donors using a broad array of strategies including donor giving clubs, events, customized solicitations and direct interaction with donors and prospective donors via phone, email, online, and in person. The Leadership Annual Giving team focuses on raising gifts of $10,000 to $100,000.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

A cover letter is required for consideration.

Responsibilities

• Engage in dynamic discovery work for unassigned donors giving $500 or more and identify prospective donors for further engagement with fundraising colleagues.
• Support multi-channel outreach including solicitation, stewardship, and cultivation communications for mid-level donors.
• Partner with the Gift Services team to ensure accurate and timely processing, acceptance, and acknowledgement of gifts, and troubleshoot issues in a timely and efficient manner.
• Produce lists, track data related to donor activity, and code records in donor database.
• Coordinate Philanthropy programmatic and administrative activities, ensuring all projects are completed according to established timelines and annual goals.
• Develop donor-facing materials and departmental materials; support review, edit, and refinement of materials.
• Carry-out complex assignments in support of revenue and expense expectations, including handling of gifts.
• Serve as liaison in cross-team activities and in Center-wide events with donors, community, and/or outside organizations.
• Attend meetings, monitor activities to ensure objectives have been met within designated time frame, and coordinate follow-up activities.
• Coordinate cultivation, solicitation, and stewardship activities.
• Track progress and prepare reports.
• Assist in the analysis of revenue projections and program strategies.
• Coordinate the submission of materials for leadership meetings and events, including writing and reviewing content.
• Produce special and recurring reports.
• Support operational excellence and ensure expenditures are in accordance with guidelines and regulations.
• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.
• Other duties as assigned.

Qualifications

Minimum Qualifications

• Bachelor's degree or equivalent experience.
• Three years post-master's or five years-post bachelor's project coordination experience.

Preferred Qualifications

• Experience building working relationships with external partners.
• Proven ability to engage individuals on the phone and in person.
• Experience working with complex data sets and ability to analyze, measure, and track data and key performance indicators.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Proficiency with Microsoft Office Suite; experience with a CRM, Raiser's Edge/RENXT, or related fundraising software, and with Smartsheet and/or other project management software such as Asana or Microsoft Project.
• Ability to handle and respect confidential and sensitive information.

The annual base salary range for this position is from $80,172 to $109,470, and pay offered will be based on experience and qualifications.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

A cover letter is required for consideration.

Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.