Project Coordinator, Interior Branding

Stratus; Elmhurst (IL); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Weekly pay

401(k) with employer match

Company-paid life insurance

Paid time off

Volunteer Time Off

Paid parental leave

Job summary

Stratus in Elmhurst, IL is hiring a Project Coordinator, Interior Branding to support the successful delivery of branded environment projects. You will help keep schedules, vendor activity, and communications organized from planning through closeout, collaborating with PM, Account Management, Design, field partners, and Accounting.

The role focuses on maintaining accuracy, aligning internal and external partners, and supporting closeout and invoicing processes across multiple locations.

Qualifications

• 1–3 years of experience in project coordination or related role.
• Strong verbal and written communication across internal teams, customers, and partners.
• Excellent organization with the ability to manage multiple projects, deadlines, and changing priorities.
• Ability to read and understand basic floor plans and project documentation.
• Proficiency with Microsoft Office; comfortable with ERP and client portal systems.

Responsibilities

• Support Project Management and Account Management to coordinate projects per guidelines, milestones, and budgets.
• Coordinate with Stratus vendors and field partners to gather updates, surveys, and site requirements.
• Track project schedules, milestones, approvals, deliverables, and action items across locations; escalate delays.
• Obtain preliminary surveys, floor plans, brand books, mockups, and other project documentation for design and approvals.
• Assist with routing artwork and site details for review while maintaining records of decisions.
• Maintain timely and accurate project information in client portals, reporting tools, and Stratus systems.
• Support communications among customers, Project Management, field partners, and internal teams; assist in closeout and invoicing prep.

Skills

Project coordination

Communication

Organization

Floor plans

MS Office

ERP

Client portals

Tools

Microsoft Office

ERP

Client portals

Job description

Overview

This position will be onsite full-time in our Elmhurst, IL office.

There’s never been a better time to join Stratus!

As the market leader in brand implementation and maintenance, we help the world’s most recognized brands show up consistently everywhere they operate. From exterior signage and interior branding to site refreshes, digital signage, and ongoing repair and maintenance, we bring brands to life where it matters most. Our work extends far beyond installation we become a long-term partner in helping brands succeed.

At Stratus, every employee plays a direct role in that impact. We operate with a strong commitment to customer service, a focus on execution, and a bias for action. If you're looking for a place where your contributions are visible, your growth is supported, and your work makes a real difference, you’ll find it here.

The Opportunity:

The Project Coordinator, Interior Branding supports the successful delivery of branded environment projects by helping keep schedules, documentation, vendor activity, and project communications organized from planning through closeout. Working closely with Project Management, Account Management, Design, field partners, and Accounting, this role helps ensure customer requirements, milestones, approvals, and deliverables are tracked and completed across multiple locations. The Project Coordinator plays an important support role in keeping projects moving, information accurate, and internal and external partners aligned throughout the project lifecycle.

Responsibilities

• Support Project Management and Account Management in coordinating awarded projects in accordance with customer guidelines, established milestones, and approved budgets.
• Coordinate with Stratus vendors and field partners to gather project updates, schedule surveys and installation activity, and communicate site-specific requirements.
• Track project schedules, milestones, approvals, deliverables, and action items across multiple locations, escalating delays or issues to the appropriate project lead.
• Obtain and organize preliminary surveys, floor plans, brand books, mockups, and other project documentation needed to support design development and customer approvals.
• Assist with routing artwork, fixture locations, and other project details for review and approval, while maintaining accurate records of decisions and changes.
• Maintain timely and accurate project information in client portals, reporting tools, and Stratus systems, including completion photos and closeout documentation.
• Support clear communication among customers, Project Management, field partners, Design, Production, and other internal teams by providing updates and following through on outstanding items.
• Compile project closeout and invoicing information and coordinate with Accounting to help ensure completed work is documented and ready for billing.

Qualifications

• 1-3 years of experience in project coordination, project support, customer service, or a related role preferred; experience in signage, interior branding, retail environments, or multi-site programs is a plus.
• Strong verbal and written communication skills with the ability to coordinate effectively across internal teams, customers, and external partners.
• Excellent organization and attention to detail, with the ability to manage multiple projects, deadlines, and changing priorities at the same time.
• Ability to read and understand basic floor plans, project documentation, and customer requirements.
• Proficiency with Microsoft Office products, including Outlook, Excel, and Word; comfort learning project tracking, ERP, and client portal systems.
• Ability to follow established project schedules, budgets, processes, and customer standards while identifying and escalating potential issues.
• A collaborative, service-oriented approach with strong follow-through and a willingness to take ownership of assigned project details.
• Availability to support occasional night or weekend installation activity when project needs require it.

What We Offer

Culture & Growth

• Supportive, collaborative work environment
• Career growth and advancement opportunities
• Tuition reimbursement program
• Regular coaching, feedback, and mentorship to support growth

Health & Wellbeing

• Competitive medical, dental, and vision insurance coverage
• Health Savings Accounts with employer contributions
• Flexible spending accounts for healthcare and dependent care
• Employee Assistance Program

Financial Security

• Weekly pay schedule
• 401(k) with employer match
• Company-paid life insurance
• Company-paid short- and long-term disability coverage

Work-Life Balance

• Generous paid time off and company holidays
• Volunteer Time Off
• Paid parental leave

Pay Transparency

$23 - $28 Hourly

This range reflects the anticipated compensation for this role at the time of posting. Actual pay may vary based on factors such as job-related skills, experience, education, location, and business needs. This position may also be eligible for bonus or incentive compensation based on the nature of the position, individual, department, and/or company performance.

Work Environment

This role operates in a general office environment, with regular collaboration within and across teams. The position involves extended periods of sitting, computer use, and virtual communication and interaction. Physical requirements may include lifting up to 20 pounds and general movement within an office setting.

Pre-Employment Requirements

All offers of employment with Stratus are contingent upon the successful completion of a background check, in accordance with applicable laws. For certain roles, including those designated as safety-sensitive or regulated positions, employment may also be contingent upon successful completion of a pre-employment drug screening and/or other regulatory requirements.

Our Commitment to Inclusion

Stratus is committed to building a diverse, equitable, and inclusive workplace where everyone has the opportunity to succeed. We are proud to provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any type based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.

Qualified applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and/or certain state or local laws. Please contact [e-mail] if you need an accommodation due to a disability to complete an application, job interview, and/or to otherwise participate in the hiring process. This email does not respond to non-accommodations related requests.

Additional Information

This job description is not intended to be a complete list of all duties or responsibilities. Responsibilities may change at any time based on the needs of Stratus.