Project Coordinator II - HVAC

Modigent; Waco (TX); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

HSA options with employer contribution

401(k) retirement savings plan

Paid time off and holidays

Professional development and training

Job summary

Modigent, a national leader delivering HVAC, plumbing, and controls systems, is seeking a Project Coordinator II to support commercial HVAC and mechanical projects. You will assist Project Managers with coordination, documentation, submittals, scheduling, and office-to-field communication.

As you grow, you will take on greater responsibility for accuracy, follow-up, and process efficiency while developing your skills in a collaborative, people-first environment.

Qualifications

• 2-4 years of relevant experience in construction project coordination or administrative support.
• High school diploma or GED required; associate or bachelor's preferred in CM/business or related field.

Responsibilities

• Independently manage submittal registers and track responses.
• Maintain project documentation including plans, specs, as-builts, manuals, warranties, and training materials.
• Support job site badging and access coordination; maintain logs.
• Assist with monthly forecast updates, manpower tracking, and budgeting in accounting systems.
• Ensure billings align with contractual requirements and track policy compliance.

Skills

Organizational skills

Communication skills

Multitasking

Follow-up

Team collaboration

Education

High school diploma or GED

Associate or Bachelor's in Construction Management or related field

Tools

Procore

Microsoft Office

Job description

As a Project Coordinator II - HVAC, you'll play a more independent role in supporting the successful execution of commercial HVAC and mechanical projects. You will assist Project Managers with coordination, documentation, submittals, scheduling, and communication between the office and field teams. With growing experience, you'll take on increased responsibility for accuracy, follow-up, and process efficiency while continuing to develop your skills in a collaborative, people-first environment.

Duties and Responsibilities

• Independently manage submittal registers, coordinate submittals and resubmittals from suppliers and subcontractors, and track responses.
• Maintain accurate project documentation, including plans, specifications, as-builts, O&M manuals, warranties, and owner training materials.
• Support job site badging and access coordination, including maintaining logs.
• Assist with monthly forecast updates, short- and long-term manpower tracking, and project budget entry into accounting systems.
• Ensure project billings align with contractual requirements and help track compliance with company policies.
• Coordinate Davis-Bacon paperwork and requirements with Payroll, subcontractors, and general contractors as needed.
• Update project records to ensure clear and timely communication between office and field teams.
• Provide professional support to internal teams, subcontractors, general contractors, and clients.
• Perform other duties as assigned to support successful project completion and continuous improvement.

Supervisory Responsibilities

None (individual contributor role; may provide guidance to Project Coordinator I team members as experience grows).

Requirements/Qualifications

• Experience: 2-4 years of relevant experience in construction project coordination, administrative support, or a related field.
• Education: High school diploma or GED required; Associate or Bachelor’s degree in Construction Management, Business, or a related field preferred.
• Physical Demands: Primarily office-based with occasional job-site visits; ability to walk active construction sites and lift light materials as needed.
• Work Environment/Safety: Professional office with hybrid options and occasional active construction sites; must adhere to OSHA regulations and wear required PPE when on-site- safety is our top priority and non-negotiable. This is a safety-sensitive position.

Required Skills

• Strong organizational, multitasking, and follow-up skills with growing independence.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management software (Procore preferred).
• Ability to read and understand construction documents, plans, and specifications.
• Attention to detail, self-motivation, punctuality, and professional demeanor.
• Ability to collaborate effectively as part of a team while taking on increased responsibility.

Modigent is a national leader delivering next-generation infrastructure, technology, and energy solutions through our family of specialized brands in HVAC, plumbing, and controls systems. With a strong coast-to-coast presence and extensive service capabilities, we empower customers, communities, and our over 1,500 team members to thrive with sustainable, efficient commercial building services. As part of our team, you'll contribute to thoughtful innovation and our people-first culture rooted in service, collaboration, and integrity.

• Competitive compensation based on experience and level, with opportunities for performance incentives.
• Comprehensive benefits including medical, dental, and vision coverage, plus HSA options with employer contributions in select plans, and company-paid basic life and accidental death & dismemberment insurance.
• Paid time off, holiday pay, and a 401(k) retirement savings plan to support your long-term financial well-being.
• Professional development through hands-on training, mentorship, apprenticeships, certifications, and clear career advancement paths across our nationwide operating companies.
• Inclusive, supportive culture that values diversity, dignity, respect, collaboration, integrity, and personal fulfillment- empowering you to build a rewarding, long-term career.

Equal Opportunity Statement

Modigent is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected characteristic.

Third-Party Recruitment Policy

Modigent and its wholly-owned operating companies will not pay any fees for candidate introductions, resumes, or placements from recruiters, employment agencies, or staffing firms without a prior, signed recruitment agreement specifically authorizing submission for a designated position. Unsolicited resumes or candidate submissions will not obligate Modigent to any payment, and we reserve the right to pursue and hire such candidates without liability. Agencies are requested to refrain from contacting hiring managers directly; all inquiries and submissions must go through our Talent Acquisition team.