Project Coordinator II - Arts and Sciences - Academic Affairs

Washington University in St. Louis; Danforth (ME); On-site; USD 53,000 - 91,000; Full time

Job summary

A leading university in Maine is seeking a motivated individual to manage the daily operations of the Living Earth Collaborative, overseeing project management, financial governance, and communication strategies. The ideal candidate will hold a Bachelor's degree with 3+ years of experience in a relevant field. This role offers a competitive salary ranging from $53,100 to $90,600 annually and various benefits including vacation, health insurance, and tuition coverage.

Benefits

Up to 22 days of vacation

Competitive health insurance

Free Metro transit U-Pass

Defined contribution retirement savings plan

Caregiver leave

Tuition coverage for family members

Qualifications

• Bachelor's degree is required.
• Master's degree is preferred.
• 3+ years of relevant experience.

Responsibilities

• Manage daily operations of the Living Earth Collaborative.
• Oversee project management and financial governance.
• Track metrics and write progress reports.
• Coordinate communication strategies for LEC.

Skills

Analytical Thinking

Detail-Oriented

Interpersonal Relationships

Microsoft Office

Multitasking

Oral Communications

Organizing

Project Management

Sound Judgment

Stakeholder Engagement

Strategic Thinking

Working Independently

Written Communication

Education

Bachelor's degree

Master's degree (preferred)

Tools

Project Management Tools

Job description

Overview

Scheduled Hours 37.5

Position Summary The Office of the Dean of Arts & Sciences (A&S) is looking for a motivated individual to manage the daily operations of the Living Earth Collaborative, under the direction of the co-directors. This position specializes in project management for a broad range of activities and with multiple local partner institutions, including the Saint Louis Zoo and the Missouri Botanical Garden, and is responsible for ensuring effective operational planning, team communication, programming, and financial management.

The following responsibilities include managing working groups, tracking and analyzing metrics, writing monthly progress reports, preparation of donor updates and reports, overseeing budget and accounting matters, and serving as the main liaison for university partners on media strategy and outreach. Assists the working group lead in preparing materials for grant submission and reporting. Takes the lead in planning LEC-sponsored activities, including lectures, workshops, symposiums, conferences, and visits.

Primary Duties & Responsibilities

• Management and execution of critical LEC programs and operations.
• Serve as liaison with partner institutions, including Missouri Botanical Garden and Saint Louis Zoo.
• Develop and implement recruitment strategies (postdoctoral scholars).
• Establish milestones and management schedules; track progress and coordinate contributions within and beyond unit.
• Coordinate all aspects of project/program management.

Data Tracking/Management and Reporting

• Identify, collect, and manage information from a variety of sources to meet the tracking and evaluation objectives of the LEC.
• Develop and maintain a database of outcomes/metrics (funds raised, publications, outreach, placements, etc.) for all programs and projects, (e.g., LEC seed grants, collaborative grants, and previous postdoctoral scholars) through direct contact, progress surveys, and by regularly performing searches (such as SCOPUS/PubMed).
• Evaluate and assess program/projects. Analyze and summarize data, write reports, and disseminate results.
• Periodically evaluate working groups and the effectiveness of operations and workflow regularly and systematically.

Communications and Media

• Oversee communications strategy for program and projects, including website, social media, newsletter, and event branding.
• Serve as public-facing point of contact for LEC and co-directors.

Financial Governance

• Provide financial oversight of the LEC budget.
• Develop project budgets with working group leaders; ensure adherence to grant requirements.
• Participate in grant process and/or provide oversight of budgets.

Perform other duties as assigned.

Working Conditions

Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically sitting at a desk or table
• Repetitive wrist, hand or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education: Bachelor\'s degree

Certifications: No specific certification is required for this position.

Work Experience: Relevant Experience (3 Years)

Skills: Not Applicable

Driver\'s License: A driver\'s license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education: Master\'s degree

Certifications: No additional certification unless stated elsewhere in the job posting.

Work Experience: No additional work experience unless stated elsewhere in the job posting.

Skills: Analytical Thinking, Detail-Oriented, Interpersonal Relationships, Microsoft Office, Multitasking, Oral Communications, Organizing, Project Management, Project Management Tools, Relationship Building, Sound Judgment, Stakeholder Engagement, Strategic Thinking, Working Independently, Written Communication

Grade: G11

Salary Range: $53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one\'s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: the benefits page at the URL listed in the original posting.

EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and encourages applications from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.